UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES BRANCH OFFICE ANKARA INTERNAL/EXTERNAL VACANCY NOTICE VN/123/14

UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES
BRANCH OFFICE ANKARA
INTERNAL/EXTERNAL VACANCY NOTICE
VN/123/14
Title of Post
Category and Level
Position No.
Duration
Location
Closing Date
: Admin/Human Resources Assistant
: GL4
: 10019858
: 1 year, renewable
: Ankara, Turkey
: 7/11/2014
FUNCTIONS:
This position is located in the HR Unit, Admin/Finance Section, in Ankara. The
Admin/HR Assistant will function under direct supervision of the Senior Admin/HR
Associate and overall supervision of the Human Resources Officer, assisting him/her
in personnel administration and other HR related matters, including the process of
recruitment and appointments of staff, and in the performance management and
welfare issues of staff in Turkey.
RESPONSIBILITIES:
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Maintain hard and electronic office files and records; classify and code
material relating to a variety of topics.
Search and retrieve office files, and reproduce documentation and
background material for reference and action by the supervisor, as and when
required.
Draft routine correspondence, memoranda and reports. Format more complex
documents by using the appropriate technology.
Facilitate implementation of Personnel administrative formalities and
processing of documents in relation to official travels, leaves and movements
of staff. Support staff members with processing personnel-related
documentation.
Provide clerical support in the recruitment, assignment and reassignment of
local general service staff.
Assist in processing local staff members’ contracts, entitlements and benefits
in accordance with Staff Rules and established HR procedures.
Provide advice to staff members on their rights, obligations, benefits and
entitlements according to the UN/UNHCR staff rules and regulations.
Assist newly arrived international staff with administrative formalities related
to their accreditations, security/ground passes, arrange travel and hotel
reservations. Assist with shipment of their personal effects in coordination
with the logistics section.
Maintain personnel records in the office, including maintenance of the
attendance, overtime and leave records.
Perform other duties as required.
QUALIFICATIONS:
Required education: Completion of secondary education.
Experience: Minimum 4 years of previous job experience relevant to the function.
Languages: Excellent knowledge of Turkish and fluency in English.
Required Competencies
 Analytical Thinking
 Innovation and Creativity
 Planning and Organizing
Desired Competencies
 Field experience with UNHCR and/or with other humanitarian organizations is
an asset.
 Good knowledge of UNHCR administrative procedures and processes and
exposure to provision of support services in an international organization.
 High IT affinity and working experience of PeopleSoft/MSRP.
If you wish to be considered for this vacancy, please apply in writing to
TURANHR@unhcr.org e-mail address directly referring to
Vacancy Notice 123/14 no later than
7 November 2014
All applicants are required to submit a motivation letter also required to submit a
CV/resume and a fully completed P.11 Personal History Form.
Short-listed candidates will be required to pass a written test.
Only short-listed candidates will be notified.