2014 NEW YORK CITY MARATHON Official Tour Operator for the New

Official Tour Operator for the New
York City Marathon in South Africa
since 1991
Tel: (012) 460-9065 Fax: 086 219 0757
E-mail: info@sportsvendo.co.za
Web site: www.sportsvendo.co.za
2014 NEW YORK CITY MARATHON
The New York City Marathon takes place on 2 November 2014. This will be our 23nd tour
and we are proud of being the first company to be appointed representatives for the NYCM in
South Africa, taking the first group of SA runners to the NYCM since SA’s re-admittance to
international sport in 1991.
A limited number of guaranteed race entry packages are available from Sport Endeavours
International and attached hereto is a summary of our standard tour packages which include
options at a Superior, DeLux or Tourist Class Hotel and the choice between flying with SAA or
any other airline. Our contracts are signed directly with New York Hotels which allows us to
offer most competitive prices.
These standard packages can easily be combined with a business trip or holiday. The option
of Personal and tailor-made tour packages are also available.
GUARANTEE OF ENTRY
To be secured of one of the guaranteed New York City Marathon entries we require the
following:
• a completed booking / race entry reservation form (part of documents attached)
• a signed and dated waiver form (part of documents attached)
• a deposit of R10,800.00 and a copy of valid passport
The closing date for entries is 31 August 2014 or earlier if all entry packages are allocated
before this date. NYCRR will accept late entries after 31 August 2014 until 15 September
2014 at an additional cost of R1,000.00 [if not sold out].
Our bank details are as follows:
Bank
ABSA, Brooklyn Branch
Branch Code
335-345
Account Name
Sport Endeavours International
Account #
1500 155 317
Proof of Payment
Fax: 086 219 0757 or email info@sportsvendo.co.za
Reference
Name & Surname
2014 NYCM Packages
Page 2 of 7
COST OF RACE ENTRY TRAVEL PACKAGES
Please take careful note of what is included and excluded in the packages. All packages are
kept as basic as possible to keep costs down and to enable you to decide on optional extras.
Cost of airline tickets are subject to a minimum number of passengers travelling together.
USA VISAS
SA passport holders require a visa to enter the USA. All other nationalities to please check.
Entry requirements and procedures can be viewed on http://southafrica.usembassy.gov/
HOTELS
Location of hotels in New York City is important and during
the NYCM time, hotel accommodation options are limited.
Please note: We have a limited number of rooms
available at each hotel.
Superior Class Hotels
The Le Parker Meridien in 57th Street, between 6th and 7th
avenues is located 2 blocks from Central Park, the popular
side of the park, and surrounded by some of the best shops
and restaurants New York can offer. It is very close to Times
Square and Broadway, the Theatre district. This hotel only
offers superior double rooms with one King size bed,
no rooms with twin beds. Rates available on request.
DeLux Class Hotel (Best Value for Money)
Our DeLux class hotel, is the Sheraton New York Hotel and Towers, 7th avenue, at Times
Square – in the middle of where you want to be.
Tourist Class Hotel
This is the Jolly Hotel Madison Towers, situated between
Madison and 5th Avenue. A Charming Italian style Boutique
Hotel.
AIRLINES: SAA AND OTHER
SAA offer flights on a daily basis between SA and NY.
We do offer options on other airlines which are less
expensive. When planning your flights, please take note
that a Sunday return flight is unlikely to be an option due
to the race that only starts at 11:00 on Sunday.
TERMS AND CONDITIONS
All prices are subject to the Rand / Dollar exchange rate and
airfare increases, until paid in full and tickets issued. Certain
terms and conditions apply. Refer to General Information.
Kind regards
Photographs on this page: Le Parker Meridien
Leon Swanepoel
Cell: 082 567 5720
Marietjie Venter
Tel: 012 460 9065
2014 NYCM Packages
Page 3 of 7
TOUR PACKAGE B: Includes accommodation at a DeLux Class Hotel
2014 TOUR PACKAGE B:
Terms and Conditions Apply
Includes accommodation at the
Sheraton New York Hotel & Towers
centrally located in 7th Avenue at West
51st Street – Times Square
www.starwoodhotels.com.sheraton
OPTION B1: GUARANTEED NYCM ENTRY PACKAGE WITH ACCOMMODATION ONLY
(Including all New York City and State Taxes & Occupancy Tax)
Option B1.1:
2 Nights
Sheraton New York Hotel & Towers
R15,995.00.00 per person sharing (two per room )
R14,990.00 per person sharing (three per room)
R20,920.00 single accommodation
Option B1.2:
3 Nights
R18,530.00 per person sharing (two per room )
R16,910.00 per person sharing (three per room)
R25,700.00 single accommodation
Option B1.3:
4 Nights
R20,920.00 per person sharing (two per room )
R18,760.00 per person sharing (three per room)
R30,490.00 single accommodation
Option B1.4:
5 Nights
R23,310.00 per person sharing (two per room )
R20,610.00 per person sharing (three per room)
R35,265.00 single accommodation
OPTION B2: NYCM ENTRY PACKAGE, ACCOMMODATION & AIRLINE TICKET
(Including all New York City and State Taxes)
Costing will be provided on request and according to dates of travel.
2014 NYCM Packages
Page 4 of 7
TOUR PACKAGE C:
Includes accommodation at a Tourist Class Hotel
2014 TOUR PACKAGE C:
Terms and Conditions Apply
OPTION C1:
Includes accommodation at the Jolly Hotel Madison Towers
Located at 22 East, 38 Street (between Madison and 5th Avenue)
www.jollymadison.com
GUARANTEED NYCM ENTRY PACKAGE WITH ACCOMMODATION ONLY
(Including all New York City and State taxes.)
Option C1.1 [Standard Rooms]:
2 Nights
R14,630.00 per person sharing (two per room )
R14,250.00 per person sharing (three per room)
R17,880.00 single accommodation
Option C1.2 [Standard Rooms]:
3 Nights
R16,255.00 per person sharing (two per room )
R15,680.00 per person sharing (three per room)
R21,132.00 single accommodation
Option C1.3 [Standard Rooms]:
4 Nights
R17,880.00 per person sharing (two per room )
R17,110.00 per person sharing (three per room)
R24,385.00 single accommodation
Option C1.4 [Standard Rooms]:
5 Nights
R19,500.00 per person sharing (two per room )
R18,540.00 per person sharing (three per room)
R27,630.00 single accommodation
OPTION C2:
NYCM ENTRY PACKAGE, ACCOMMODATION & AIRLINE TICKET
(Including all New York City and State taxes.)
Costing will be provided on request and according to dates of travel.
2014 NYCM Packages
ITEMS INCLUDED AND EXCLUDED IN THE TOUR PACKAGES
Page 5 of 7
INCLUDED
•
Economy airfare Johannesburg/New York/Johannesburg where listed.
Additional connecting fees apply for those departing from Cape Town, Durban or other SA
Cities. SA and USA airport and security taxes.
Hotel accommodation. (No meals)
This include:
City taxes 14.75% for USA states and cities.
City occupancy tax.
•
Transfers: - Airport/Hotel: To be discussed & finalised. Cost will depend on the extend of
the group.
•
Guaranteed race entry package which includes:
Entry into the world's largest running expo
Tickets to the pre-race pasta party
Transport to the start of the race
Complete list of results in magazine form
Special T-shirt and goody bag
Finisher’s medal and certificate
•
An experienced representative of Sport Endeavours for any assistance.
•
•
OPTIONAL
•
Business and First Class airfares available.
•
Extended trips e.g. Disney World, New Orleans, Los Angeles, Boston and Washington.
GENERAL INFORMATION
•
All prices are per person and are subject to availability and current at the time of printing
and based on a predicted rate of exchange, airline and government fees. Prices will be re
calculated at the time of final and full payment.
•
Cancellation fees are applicable.
•
An entry for the NYCM is only available as part of a tour package. A package need not be
one of the above-mentioned packages, but can also be a personalised itinerary or arranged
to co-inside with a business trip or holiday.
•
Should you prefer a personalised itinerary, we would however, like to suggest that you
arrive in New York not later than Friday, 31 October 2014 (early morning). This will
enable you to register with the group on Friday morning.
TERMS & CONDITIONS
•
•
The Fees are non-refundable under any and all circumstances
The Marathon may be cancelled due to factors beyond NYRR’s control, including without
limitation, civil unrest; terrorism [or threat of terrorism]; government regulation, decree,
order, mandate, or decision; or severe weather or other factors that, in NYRR’s sole
judgement, threaten the safety and/or well-being of participants, staff, public or
volunteers.
2014 NYCM Packages
2014 NEW YORK CITY MARATHON
BOOKING AND RACE ENTRY RESERVATION FORM
Page 6 of 7
BASIC INFORMATION
First Name
Middle Name
Last Name
Gender
Country
Address
Male
Date of Birth
Citizenship
Email
mm/dd/yy
Phone #
Cell
Home
Office
Female
Postal Code
City
State/Province
Is this your current mailing address?
Phone #
Cell
Home
Office
Emergency Contact
First Name
Last Name
Language Preference
RUNNER INFORMATION
Predicted Time
Shirt Information [Male Long Sleeved Tech
Shirt]
X-Small
Small
Medium
Large
X-Large
XX-Large
I understand that my shirt size may not be available at the time of the bib pick up
Baggage
No Baggage
Baggage
2014 NYCM Packages
Page 7 of 7
AURIZATION TO SIGN
2014 TCS NEW YORK CITY MARATHON
APPLICATION / WAIVER
It is important that you read, sign, date and return this document to your ITP. This is part of the application process to
be completed, which includes the WAIVER set forth below.
“By signing this letter, you authorize the ITP, Sport Endeavours International —from whom you purchased your
2014 TCS New York City Marathon package—to act on your behalf to complete and sign your 2014 TCS New York
City Marathon application and the following WAIVER.”
Please note that participating in a marathon is an extremely strenuous activity. Applicants should
seriously consider consulting their physicians before committing to participate in this event.
2014 TCS New York City Marathon® Waiver
WAIVER OF LIABILITY: I know that participation in the TCS New York City Marathon (the "Marathon") and its
related events and activities (each, an “Event,” and collectively, the “Events”) are potentially hazardous activities. I
agree not to enter and participate unless I am medically able and properly trained. I agree to abide by any decision of
an event official relative to my ability to safely complete the event. I am voluntarily entering and assume all risks
associated with participating in the event, including, but not limited to, falls, contact with other participants, spectators
or others, vehicular or other traffic, the effect of the weather, including heat and/or humidity, wind, cold temperature,
wet or icy surfaces, falling tree branches or other overhead objects, traffic and other conditions of the course, all such
risks being known and appreciated by me. I grant to the Medical Director of the Events and his designee access to
my medical records and physicians, as well as other information, relating to medical care that may be administered to
me as a result of my participation in the Events. Having read this Waiver and knowing these facts, and in
consideration of your acceptance of this application, I, for myself and anyone entitled to act on my behalf, waive and
release New York Road Runners, Inc., Road Runners Club of America, USA Track & Field, USATF-Metropolitan, the
City of New York and its agencies and departments, and all sponsors of the Events, and the representatives and
successors of the foregoing, from present and future claims and liabilities of any kind, known or unknown, arising out
of my participation in the Events, even though such claim or liability may arise out of negligence or fault on the part of
any of the foregoing persons or entities.
Permission to Use Record of Participation
I grant permission to the foregoing persons and entities to use or authorize others to use any photographs, motion
pictures, recordings, or any other record of my participation in the Events, including my name, for any legitimate
purpose without remuneration.
Rules and Regulations
The TCS New York City Marathon is organized and conducted under USA Track & Field rules and regulations.
Entrants must also comply with New York Road Runners (NYRR) rules and all applicable rules and regulations of the
City of New York, its agencies and departments, including the Department of Parks & Recreation.
No skates, strollers, or animals are permitted in the Marathon. The use of headphones is strongly discouraged.
NYRR reserves the right to reject any entry and to disqualify and bar any individual from the Marathon. This
rejection/disqualification may be based on, but is not limited to: violation of the aforementioned rules; unsportsmanlike
conduct; non-payment of race fees; competing with an unofficial number; competing with an official number or d-tag
assigned to another person; transferring or attempting to transfer an official number or d-tag to, or to obtain such
number or d-tag from, another person; being paced during the race by a person not entered in the Marathon;
accepting assistance from non-race participants; crossing the finish line without having completed the entire course;
and providing false information on the race entry form. Individuals disqualified from the Marathon will be removed
from the race results and may be barred from future Marathons and other NYRR events. NYRR reserves the right to
change the details of the race.
By: _________________________________________ ITP NAME: Sport Endeavours International
Print Name (Runner)
_________________________________________ ITP #: 111
Signature (Runner / ITP on Behalf of Runner)
_______/_______/ 2014
Date
Month
2014 NYCM Packages