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Planning Tool - Las Vegas Sands Corporation
SANDS ECO360˚ MEETINGS Planning Tool Our Green Meeting Concierge will tailor a program for you! THE VENETIAN, THE PALAZZO AND SANDS EXPO SANDS ECO360˚ MEETINGS From the day you start planning your environmentally responsible event, our GREEN MEETING CONCIERGE will be your dedicated guide. We will use our Sands ECO360° event planning tool to understand your green meeting goals and craft a customized sustainable experience for you and your attendees. Our Green Meeting Concierge will ensure seamless integration of your environmental objectives throughout the event. After the event, we will consolidate the sustainable event metrics into a SANDS ECO360° EVENT IMPACT STATEMENT. This comprehensive report covers energy and water consumption, recycling rate, carbon emissions and highlights of sustainable initiatives – all in one place. Imagine the convenience of developing your own event sustainability report with the information you need right at your fingertips. Together, we can make this gathering part of your sustainability story. Personal & unique SANDS ECO360˚ MEETINGS PLANNING TOOL 2 CONTENTS 04 SANDS ECO360˚ MEETINGS OVERVIEW 05 SANDS ECO360˚ MEETINGS PLANNER GUIDE 06 PLAN A GREEN MEETING 29 07 High-performance facilities 10 Standard sustainable practices 16 Green meeting options 19 Sands ECO360˚ Event Impact Statement sample 21 Community engagement programs 26 Experience culture of Las Vegas 28 Public transportation in Las Vegas COMMUNICATIONS 30 Exhibitor donation participation letter 31 Exhibitor recycling participation letter 33 Sands ECO360˚ Meetings attendee guide SANDS ECO360˚ MEETINGS PLANNING TOOL 3 SANDS ECO360° MEETINGS OVERVIEW The Sands ECO360° Meetings program is a holistic approach to providing environmentally preferable choices and options to our meeting planners and clients. The program offers a number of ways to reduce the environmental impact of the event. As an event planner, you will benefit from three areas: 1. High-performance facilities At our high-performance building, we focus on energy conservation, water conservation, and using products and materials with minimum indoor polluting contaminants (page 7). 2. Standard sustainable practices Standard sustainable practices, which are implemented seamlessly into our operations, include resource conservation, air quality pollution prevention, recycling, and sustainable purchasing procedures. These practices add value to your sustainable event without any additional work or cost required from you (page 10). 3. Green meeting options We also have a menu of optional services to make your event even greener. The Green Meeting Concierge will customize our offering to meet your sustainability goals. Please note: certain services require a request in advance and may incur an additional cost (page 16). SANDS ECO360˚ MEETINGS PLANNING TOOL 4 SANDS ECO360° MEETINGS PLANNER GUIDE Through the Sands ECO360° Meetings program, you will benefit from the best environmental practices in place at our Las Vegas properties, including The Venetian, The Palazzo, and Sands Expo and Convention Center. We designed a Sands ECO360° Meetings planner checklist below to guide you through using this planning tool. Your Green Meeting Concierge will work closely with you throughout the entire process. Our goal is to make the experience as convenient for you as possible. Plan a Green Meeting Set your sustainable event goals with your Green Meeting Concierge who will then customize a program to meet your objectives (page 16). Review the “High-performance Facilities” (page 7) and the “Standard Sustainable Practices” (page 10). These features and practices are already in place and don’t require any additional effort or cost. In your event communication, you can assure your stakeholders (corporate executives, exhibitors, attendees, etc.) that this venue has a comprehensive sustainability program. Evaluate the “Green Meeting Options” (page 16) with your Green Meeting Concierge and select the desired options should you decide to go above and beyond in planning your green event. Request a Sands ECO360° Event Impact Statement (page 19), which covers the sustainability results of your event. It will take about four to six weeks after the event to produce the report. If you have any special reporting needs, please communicate them to your Green Meeting Concierge at least three months prior to the event so he or she can identify the best solution for you without compromising the opportunity to obtain critical data. If you decide to organize a Corporate Social Responsibility (CSR) event for your attendees to make a positive impact on the Las Vegas community, our partners have prepared wonderful “Community Engagement Programs” for you (page 21). “Experience Culture of Las Vegas” (page 26). While Las Vegas is most famous for The Las Vegas Strip, there is an array of cultural activities that your staff, exhibitors, and attendees can enjoy during their stay. Encourage the use of “Public Transportation in Las Vegas” (page 28). Communications We have developed several sample letters for you to communicate your event’s sustainability efforts to exhibitors and attendees to encourage their participation: Exhibitor donation participation letter Exhibitor recycling participation letter Sands ECO360° Meetings attendee guide SANDS ECO360˚ MEETINGS PLANNING TOOL 5 PLAN A GREEN MEETING 07 SECTION 1: HIGH-PERFORMANCE FACILITIES 10 SECTION 2: STANDARD SUSTAINABLE PRACTICES 16 SECTION 3: GREEN MEETING OPTIONS 19 SECTION 4: SANDS 360˚ EVENT IMPACT STATEMENT SAMPLE 21 SECTION 5: COMMUNITY ENGAGEMENT PROGRAMS 26 SECTION 6: EXPERIENCE CULTURE OF LAS VEGAS 28 SECTION 7: PUBLIC TRANSPORTATION IN LAS VEGAS SANDS ECO360˚ MEETINGS PLANNING TOOL 6 SECTION 1: HIGH-PERFORMANCE FACILITIES Our buildings have earned third-party environmental certifications, which demonstrate our focus on conserving natural resources and improving occupants’ health and comfort. Highperformance facilities provide a foundation for a successful green meetings program. SANDS ECO360˚ MEETINGS PLANNING TOOL 7 SECTION 1: HIGH-PERFORMANCE FACILITIES In our high-performance buildings, we focus on energy conservation, water conservation, and using products and materials with minimum indoor polluting contaminants. SANDS ECO360° MEETINGS: High-Performance Facilities STANDARDS DESCRIPTION GREEN CERTIFICATIONS The Palazzo: LEED NC Silver APEX/ASTM Level 2 – Venue Trip Advisor Green Leaders The Venetian and The Palazzo Meter energy consumption and establish 12-month energy performance baseline Energy performance has been tracked since 2008. The current energy performance baseline is 2010. Target: 5% reduction by 2015. Conduct energy audits An energy audit is conducted every year to evaluate energy performance. Implement a commissioning program Commissioning is conducted every other year to optimize system performance. A written energy reduction plan with specific goals LEED-NC (New Construction) LEED-EB (Existing Buildings) The Venetian and Sands Expo: LEED EB Gold Sands Expo and the Congress Center at The Venetian|The Palazzo ENERGY CONSERVATION (MEASURES) Energy Reduction Management Energy-Efficient Lighting (LED, CFL, CCFL, and T-8 Fluorescent etc.) checked off if more than 50% Meeting rooms Corridors and pre-function areas Guest rooms and corridors Parking Heart of House (HOH) Occupancy Sensors Meeting rooms Sensors are installed in meeting rooms at Sands Expo to control lighting. Guest rooms Sensors are installed in more than 3,000 Palazzo suites to adjust the temperature automatically according to guest occupancy. Heart of House (HOH) In the service areas of the building, occupancy sensors automatically turn off the lights when Team Members are not present. SANDS ECO360˚ MEETINGS PLANNING TOOL 8 SANDS ECO360° MEETINGS: High-Performance Facilities STANDARDS DESCRIPTION Alternative Energy % of facility’s total energy use provided by on-site renewable energy <1% 5,992 gigajoules of on-site renewable energy is generated each year from our solar-PV and solar-thermal systems. % of facility's total energy use provided by off-site renewable energy (e.g. green power) 15% 15% of the local grid power (NV Energy) is generated from renewable resources. 680 panels, peak output 116kW (DC) Programmable Building Management System (BMS) for meeting rooms The BMS system controls the temperature of the meeting rooms. Insulated water pipes and heaters Onsite solar PV Onsite solar thermal 364 panels, generate 8.8 MM Btu/year Other Energy Efficiency Measures WATER CONSERVATION (MEASURES) Water-Reduction Management Meter water consumption and establish 12-month water performance baseline A written water-reduction plan with specific goals Water performance has been tracked since 2008. The current water performance baseline is 2010. Target: 3% reduction by 2015. Water-Efficient Landscaping The entire property uses a drip irrigation system. Moisture sensors Artificial turf All natural grass has been replaced with artificial turf. Artificial plants Artificial plants are placed in appropriate areas to conserve water. Use of reclaimed water for irrigation A nano-filtration system reclaims 5 million gallons of water each year, which is used for irrigation at The Palazzo. Faucets (aerators ≤1.5 gpm) The Palazzo Hotel Tower and The Venetian Casino. Toilets (≤1.28 gpf) The Palazzo Hotel Tower and The Venetian Casino. Urinals (≤0.5 gpf) The Venetian Casino Drip irrigation systems A “Rain Bird” central irrigation control system optimizes water use based on live weather data. Water-Efficient Plumbing Fixtures Showerheads (≤2.0 gpm) The Palazzo Hotel SANDS ECO360˚ MEETINGS PLANNING TOOL 9 SECTION 2: STANDARD SUSTAINABLE PRACTICES All meeting clients benefit from our standard sustainable practices, which are seamlessly incorporated into our operation. These practices add value to your efforts to host a sustainable event without any additional work or cost. SANDS ECO360° MEETINGS: Standard Sustainable Practices STANDARDS DESCRIPTION ENERGY CONSERVATION (PRACTICES) General Reduced lighting levels in corridors overnight Meeting room lighting/equipment shut down and meeting room door shut overnight or when unoccupied Reduced HVAC levels in meeting rooms overnight or when unoccupied 50% lighting levels in exhibit halls during move in/move out Exhibit halls lighting shut down overnight or when unoccupied Exhibit halls reduced HVAC during move in/move out, overnight or when unoccupied During event, HVAC set at a comfortable level without excessive energy use Escalator shut down overnight or when unoccupied; limited operation during move in/move out WATER CONSERVATION (PRACTICES) Eco Linen Program We change linens and towels on the third day of guests’ stay or at their departure, unless requested otherwise. MATERIAL CONSERVATION (PRACTICES) Material Conservation Program Sales, Group Operations and Sands Expo staff use iPads for client meetings to reduce paper consumption Notepads: FCS (Forest Stewardship Council ) certified paper and printed with soy-based ink Paperless e-routing for sales contract and electronic contract to client Electronic sales kits Electronic menu E-billing Electronic signage in the MICE space SANDS ECO360˚ MEETINGS PLANNING TOOL 10 SANDS ECO360° MEETINGS: Standard Sustainable Practices STANDARDS No newspaper delivery to standard guest suites Public water fountains available DESCRIPTION WASTE MANAGEMENT Policy Waste management policy in place with recycling procedures, waste reduction plan, and follow-up inspections Property Average Recycling Rate The Venetian and The Palazzo 60% Sands Expo 80% Recycling Program Sorting Location On-site Waste generated at The Venetian and The Palazzo is sorted at the recycling center on the property. Waste generated at Sands Expo is sorted at both on-site recycling stations and an off-site recycling center. Off-site Waste generated at Sands Expo is pre-sorted, and the remainder is recycled through Lunas. Recycled Items Cardboard Paper Aluminum Plastic Metal Cooking oil Food waste Horticulture waste Building material, construction/renovation waste Glass E-waste Batteries Light bulbs containing mercury Used soap and shampoo products Toner cartridges Converted to fuel, compost and water Composted through A1 Organics; in addition a portion of the food waste is sent to a local pig farm. Through Clean the World Through Staples Live plants, floral centerpieces and decorations are reused, donated to charity, or resold to Team Members. Other horticulture waste is composted through A1 Organics. The construction/renovation waste recycling rate is over 60%. SANDS ECO360˚ MEETINGS PLANNING TOOL 11 SANDS ECO360° MEETINGS: Standard Sustainable Practices STANDARDS DESCRIPTION Food Waste Recycling Compost Send to a local pig farm Transfer to Team Member dining A portion of unused leftover food is transferred to the Team Member dining room. Upstream Recycling Program Housekeeping Cardboard, newspaper, magazines, and used soap and shampoo products are pre-sorted at housekeeping stations for recycling. Used toilet paper rolls (1/4 or less) are collected for donation to a non-profit charity organization, such as the U.S. Vets Las Vegas. Meetings and conventions Public recycling bins are placed in public spaces at Sands Expo, and The Venetian and Palazzo MICE areas. Other public areas Public recycling bins have been placed in the newly renovated Venetian casino. Heart of House (HOH) An upstream recycling program has been implemented in offices, facility shops, the beverage department, kitchens, IT, and the Team Member dining room. Waste Audit Conduct waste audit at least twice a year AIR QUALITY CONTROL Guest Transportation Las Vegas monorail station within 0.3 miles Preferred parking for hybrids, alternative fuel vehicles and carpools Available in both guest and Team Member parking garages Electric car charging stations The Venetian: two universal charging stations one Tesla charging station The Palazzo: one universal charging station two Tesla charging stations Provide secure parking facilities for bicycles A valet bicycle parking service is available at The Venetian and The Palazzo; secure bike racks are provided to Team Members. Inter-property shuttle/tram Access to public transportation Airport shuttle service Two bus stops within 0.2 miles Airport shuttle buses stop at The Venetian and The Palazzo. SANDS ECO360˚ MEETINGS PLANNING TOOL 12 SANDS ECO360° MEETINGS: Standard Sustainable Practices STANDARDS DESCRIPTION Smoking % of smoke-free space 95% The entire property is smoke free (including MICE space), except for: the Casino area and 6% of guest rooms (designated smoking rooms). % of non-smoking guest rooms 94% A pressure test has been conducted in the smoking guest rooms to ensure effective sealing of rooms to prevent tobacco smoke leakage. Set up designated smoking areas 25 feet from doors, operable windows, and open air intakes. General CO2 monitoring in the meeting rooms CO monitoring in parking garage No use of motorized equipment and vehicles powered by internal combustion anywhere inside the facilities except in garages, in front of loading docks, or in case of emergencies. Regular air-filter cleaning Integrated pest-management program CO2 demand ventilation in the meeting rooms keeps a balance between air quality and energy efficiency. CO monitoring at the Palazzo underground parking garage. The Venetian parking garage is above ground with open ventilation. SUSTAINABLE PROCUREMENT (STANDARDS) Policy Sustainable procurement policy Packaging Material Bulk purchasing Office Supplies Compliant % in dollar amount At least 10% post-consumer and/or 20% post-industrial material Toner cartridges are remanufactured 93% 2013 data Light Bulb Mercury Content Average mercury content in picograms per lumen-hour 70 The LEED requirement is below 90 picogram per lumen-hour. Paints, Coatings, Adhesives, Sealants & Carpets Compliant % in dollar amount Low VOC paints and coatings (GS-11 or equivalent) Low VOC adhesives and sealants (SCAQMD #1168 and/or BAAQMD Reg 8 Rule 51 or equivalent) 84% SANDS ECO360˚ MEETINGS PLANNING TOOL 13 SANDS ECO360° MEETINGS: Standard Sustainable Practices STANDARDS Low VOC carpet (CRI Green Label Plus or equivalent) Low VOC carpet cushion (CRI Green Label or equivalent) DESCRIPTION Cleaning Products, Janitorial Paper Products and Trash Bags Compliant % in dollar amount Green Seal certified Environmental Choice CCD standards EPA Procurement Guidelines California Code of Regulation maximum allowable VOC levels 90% SUSTAINABLE FOOD AND BEVERAGE (STANDARD PRACTICES) Sustainable Food – Property General Practices Fair Trade, or organic tea Bagged tea is organic and Fair Trade certified. Local food (400-mile radius of Las Vegas) During peak growing months. We make effort to source within 400 miles whenever feasible. Vegetarian food Vegan food SANDS ECO360 SETTINGS Seated Meal Functions Reusable service ware (china, glass, silverware and napkins) Table cloths Serve in bulk: milk, salt & pepper, butter, salad dressing, coffee, tea Water or ice tea is preset in glasses Clients to discuss this with the Catering Conference Manager as this option depends on the size of the group. Carry-out and Concession Compostable serviceware: cold/hot beverage cups, bowls, plates, knives, forks, spoons, straws, napkins, containers for salad/ sandwiches/salad dressing Wooden coffee sticks Serve in bulk: salt & pepper, coffee Meeting Rooms Place water station, compostable cups, notepads, and pens on a separate station near the entrance (no preset notepads, wrapped candy, or water) Place the recycling bin with Sands ECO360° logo next to the station SANDS ECO360˚ MEETINGS PLANNING TOOL 14 SANDS ECO360° MEETINGS: Standard Sustainable Practices STANDARDS DESCRIPTION COMMUNITY ENGAGEMENT Donate leftover materials from events and general surplus materials from daily operations to the local community Allocate time and resource to local environmental events and encourage staff to participate in green community projects COMMUNICATION AND MARKETING CSR or Environmental Report http://sands.com/wpcontent/themes/lvs/files/EnvironmentalReport.pdf Respond to Carbon Disclosure Project We achieved an 83 disclosure score and C performance band. Sands ECO360° videos http://sands.com/sands-eco-360/our-news/ sands.com/sandseco360meetings Sands ECO360° website In-suite communication Sands ECO360° Green Meetings Program brochure/collateral Sands ECO360° Green Meetings Program webpage On-property signage for communication Green certifications displayed in public spaces Conduct meeting client survey to understand their needs and satisfaction Team Member training in sustainability Team Member training in green meetings http://sands.com/sands-eco-360/our-vision/ Style Files with Sands ECO360° message and the ECO Linen program cards are placed in the suites to communicate the Sands ECO360° program. sands.com/sandseco360meetings LEED plaques are displayed in The Venetian and The Palazzo lobbies and Sands Expo. INTERNAL AUDIT AND CONTINUAL IMPROVEMENT Review training records and ensure that proper training is in place Identify and implement continual improvement opportunities Make regular checks throughout the event Periodically audit green meeting practices and specific events We conduct Sands ECO360° Meetings program training every quarter SANDS ECO360˚ MEETINGS PLANNING TOOL 15 SECTION 3: GREEN MEETING OPTIONS We provide a menu of additional green meeting options to help you go above and beyond in hosting a green conference. We will work with you to understand your sustainability goals and develop a customized implementation plan. Please work with your Green Meeting Concierge to select the desired options for your event. SANDS ECO360° MEETINGS: Green Meeting Options YOUR OPTIONS DESCRIPTION COST PREMIUM AND ORDERING REQUIREMENT NOTES SET TOP THREE GOALS FOR YOUR EVENT Goal 1: e.g. Improve waste diversion rate. Goal 2: e.g. Communicate sustainability. Goal 3: e.g. Increase sustainable food for the event. MATERIAL CONSERVATION Whiteboards for meeting rooms Flipcharts with recycled content for meeting rooms Sustainable decoration options (can be reused, recycled, planted, composted, or eaten; e.g. potted plants, fruits) Water stations in meeting rooms https://floral.venetian.com/c13-plants.aspx AIR QUALITY Guest Transportation Hybrid or alternative fuel vehicle rentals through "Avis Rent a Car" Contact: 702-414-3660 (The Venetian) 702-607-2505 (The Palazzo) 24-hour advance notice is required for booking. SUSTAINABLE FOOD AND BEVERAGE OPTIONS Sustainable Food (final menu must be committed at least four weeks’ before the event date) Organic food (USDA Organic or equivalent) SANDS ECO360˚ MEETINGS PLANNING TOOL 16 SANDS ECO360° MEETINGS: Green Meeting Options YOUR OPTIONS Cage-free or free-range poultry Grass-fed or free-range meat Fair Trade, organic or shadegrown coffee Organic or local wine and beer Sustainable seafood (Monterey Bay Aquarium – seafood watch, Marine Stewardship Council, Safe Harbor, etc.) Local cookies DESCRIPTION COST PREMIUM AND ORDERING REQUIREMENT NOTES Cookies are produced by Opportunity Village, a local non-profit organization that provides job opportunities to people with intellectual disabilities. Seated Banquet Function Preset water/iced tea in pitchers (empty glasses at every place setting) COMMUNITY ENGAGEMENT Volunteer program EVENT IMPACT MEASUREMENT Event energy and water consumption Waste recycling rate Event donation quantity in weight Event volunteering hours % of sustainable food Event carbon footprint estimates Only if client pursues sustainable food options and shall agree on tracking methodology before the event. COMMUNICATION Green Meeting Concierge Sands ECO360 tours Sustainability speakers for the event SANDS ECO360˚ MEETINGS PLANNING TOOL 17 SECTION 4: SANDS ECO360° EVENT IMPACT STATEMENT SAMPLE The Venetian The Palazzo Sands Expo CONFERENCE OVERVIEW Client ABC Event ABC Annual Conference Conference dates 7/21/2012–7/29/2012 Total conference meeting space used 4,306,412 sq. ft. Total hotel rooms nights 13,896 room nights ESTIMATED ENERGY USE FOR THE EVENT Estimated Electricity Usage: Conference center space 453,922 kWh Hotel rooms 267,447 kWh 721,369 kWh Estimated Total Electricity Used for the Event Estimated Natural Gas Usage: 2,154 therms 2,154 therms Conference center space 635,640 gallons Hotel rooms 622,817 gallons Hotel rooms Estimated Total Natural Gas Used for Hotel Rooms ESTIMATED WATER USE FOR THE EVENT Estimated Total Water Used for the Event 1,258,457 gallons ESTIMATED WASTE DIVERTED FOR THE EVENT Sands Expo 68.16% Hotel rooms & meeting space 33.81% Estimated Total Event Recycled Weight Estimated Total Event Recycling Rate: 66.43 tons 52.79% ESTIMATED CARBON FOOTPRINT FOR THE EVENT Estimated carbon footprint for the conference center 313.01 metric tons of CO2e Estimated carbon footprint for the hotel 195.19 metric tons of CO2e Estimated carbon footprint avoided by recycling Estimated Carbon Footprint for the Event: -71.81 metric tons of CO2e 436.39 metric tons of CO2e DONATION QUANTITIES Exhibit floor leftover material donation Total Donation 3,768.00 pounds 3,768.00 pounds SANDS ECO360˚ MEETINGS PLANNING TOOL 18 SECTION 5: COMMUNITY ENGAGEMENT PROGRAMS As part of our commitment to sustainability, we work to enhance the quality of life in the communities where we operate. Soles4Souls Over the past several years, we have been proud to host a major shoe and accessories convention at Sands Expo. After just one event, we donated 5,000 display shoes from the convention to Soles4Souls, a charity that distributes shoes to those in need around the world. That is over a ton of shoes diverted from landfill. Clean the World We sponsored IMEX America Corporate Social Responsibility (CSR) volunteering event at Clean the World's Las Vegas Recycling Center. The visit gave industry professionals an opportunity to learn more about soap and amenity recycling and participate in the process of sorting bottles and creating hygiene kits. These hygiene kits were donated to the Shade Tree, a non-profit organization that provides safe shelter to homeless and abused women and children. SANDS ECO360˚ MEETINGS PLANNING TOOL 19 WE WELCOME YOU TO JOIN OUR COMMUNITY EFFORTS! With many clients expressing interest in hosting Corporate Social Responsibility (CSR) events for their attendees to give back to the Las Vegas community, our partners have prepared some wonderful volunteering programs to choose from: CLEAN THE WORLD Clean the World is one of our waste management partner organizations in Las Vegas. The charity collects, repurposes, and distributes hotel soaps and bottled amenities as part of its sanitation program in more than 45 countries. (www.cleantheworld.org) Program 1: General Volunteering PURPOSE: Learn more about, and participate in, soap and bottled amenity recycling. ACTIVITIES: The event will start with a short presentation about the organization, followed by a tour of the Recycling Operation Center. The event will conclude with a hands-on component, which could include sorting soap and bottles, cleaning bottles, or packing boxes for distribution (based on the need at the time). CAPACITY: Up to 40 people CONTACT: Shae Hagen, at shagen@cleantheowrld.org Program 2: ‘One Project’ Hygiene Kit Program One team supports one belief – that one kit for one individual can change one life. With that in mind, Clean the World has developed a program by which you can be a part of bringing relief in the form of hygiene kits to people right in the Las Vegas community. One Project will help make a difference to the lives of others who have fallen on hard times. PURPOSE: Give back locally at your next meeting/event and meet your CSR goals with a unique teambuilding activity. ACTIVITIES: Your group can host a One Project building event, or purchase pre-assembled kits ready for distribution. The kits can be distributed to shelters, missions, disaster relief efforts, or a number of other places in the community. The activity can be held at Clean the World’s Las Vegas Recycling Operations Center (40 people SANDS ECO360˚ MEETINGS PLANNING TOOL 20 maximum), or Clean the World will deliver/ship the materials to your location of choice (no maximum). You will also have the opportunity to select the recipients of the built kits, leaving a powerful legacy of your event locally in Las Vegas. The Hygiene Kit Program includes all hygiene kit materials for assembly (recycled bar soap, shampoo, conditioner, lotion, bath gel, toothbrush and toothpaste, wash cloth, plastic bag, Clean the World logo sticker, and cards for inspirational notes) and a step-by-step instructional DVD. CAPACITY: 100 kits minimum order; 40 people maximum if on site at Clean the World COST: $2.5/kit CONTACT: Debi Kinney, at dkinney@cleantheworld.org THREE SQUARE FOOD BANK Three Square Food Bank is Southern Nevada’s only hunger relief organization providing food assistance to the residents of Lincoln, Nye, Esmeralda and Clark Counties. Through non-profit and faith-based partners, Three Square provides food to 100,000 individuals each month that are struggling with hunger in our community. The food bank serves as a central collection and distribution center for donated, rescued, and solicited food and grocery products. They provide bakery, produce, dairy, non-perishable products, and ready-to-eat meals to non-profit and faith-based organizations who serve those in need in Las Vegas. They also facilitate childhood and senior nutrition programs as well as supplemental nutrition assistance outreach and advocacy efforts. Three Square is a place for members of the community to meet, serve, and collaborate as part of the food solution. (www.threesquare.org) Program 1: Volunteer Room PURPOSE: Assist staff with the daily operations, and ensure the flow and effectiveness of sorting donated products in the warehouse. ACTIVITIES: Sort unopened donated products, verify expiration dates, repack products, separate products by type, restock grocery shelves, and assemble pantry boxes. SCHEDULE: Monday-Friday, 9:00 am-12:00 pm and/or 1:30 pm-4:00 pm CAPACITY: Up to 40 people per shift; Please contact Three Square about groups of 40 or larger. Program 2: Senior Share PURPOSE: Over 200,000 residents over the age of 65 are living below the poverty line. Senior Share is a supplemental nutrition program designed to assist these seniors in need. Every two weeks, they receive a box of canned and dry goods, a fresh loaf of bread and a bag of fresh produce. These bags contain up to 14 different items and are 100% packed by volunteers. SANDS ECO360˚ MEETINGS PLANNING TOOL 21 ACTIVITIES: Assist with packing dry and canned goods, bread, and produce. SCHEDULE: Tuesday 1:30 pm - 4:00 pm CAPACITY: Up to 15 people Program 3: “Backpack for Kids” Program – Give Back, Fill a Pack PURPOSE: Meet the needs of hungry children during weekends and school vacations. ACTIVITIES: Pack kid-friendly foods into bags that will be delivered to kids at the end of the school day on Fridays. Several activities will occur during the Backpack session, including stuffing bags with food, replenishing stock, tying the bags, and placing them in the school bins. SCHEDULE: Tuesday, 5:30 pm - 7:00 pm and Thursday, 9:30 am -11:00 am CAPACITY: Up to 40 people per shift (begins September, 2013 through May, 2014, excluding school breaks and holidays) Program 4: Kids Cafe and Summer Food Service Program PURPOSE: Assist kitchen staff by assembling boxed meals for children. Currently they are boxing over 10,000 meals per week. These meals will be distributed to after-school enrichment programs to serve as a child’s dinner, or to summer sites to fill the needs when kids are not in school. ACTIVITIES: Help package food items into boxes. Assist with preparing frozen meals. SCHEDULE: Monday - Friday, 9:00 am - 12:00 pm CAPACITY: Up to 15 people per shift Three Square can accommodate groups of all sizes. For groups of 40 or larger, or to assure that a specific program is available, funding is requested to cover the cost of the product that goes into the individual boxes, the box itself, staffing, and transportation (if done at an off-site location). Please contact Three Square to discuss how we can welcome your group. CONTACT: James Ray Volunteer Coordinator email: jray@threesquare.org phone: (702) 644-3663 ext. 323 SANDS ECO360˚ MEETINGS PLANNING TOOL 22 OPPORTUNITY VILLAGE Opportunity Village is a not-for-profit organization that serves people in the Southern Nevada community with intellectual disabilities, to enhance their lives and the lives of the families who love them. Opportunity Village is dedicated to helping people with severe intellectual and related disabilities become the very best they can be. Through vocational training, community employment, day services, advocacy, arts and social recreation, citizens with severe disabilities are able to find new friends, realize future career paths, seek independence and community integration, and unleash creative passions. (www.opportunityvillage.org/) Program 1: Work alongside Opportunity Village Clients Work next to the special people of Opportunity Village (OV), helping them earn paychecks to live more purposeful lives. Individuals at OV work on a variety of contracts for different customers, and volunteers can help OV clients by setting up jobs, counting their pieces, or helping them work. Program 2: Work in the Art Program Opportunity Village has a great opportunity for volunteers who have some artistic ability. Participants can help OV resident client artists create artwork. From painting on silk or canvas to drawing on paper, OV clients love to work with volunteers to create memorable artwork pieces. Program 3: Work in the Production Kitchen Volunteers can work alongside Opportunity Village “chefs” in the production kitchen. OV clients bake more than 4,000 cookies per day, and volunteers can help them bake and package the baked goods for that day. Program 4: Help out in the Thrift Store Volunteers can help out in the Opportunity Village Thrift store to help sort, tag and sell various retail items. There is no cost associated with the volunteering programs. Opportunity Village also provides a boxed lunch including a fresh sandwich, chips, a gourmet cookie, fruit and condiments for only $7.25 if the group decides to stay longer. CONTACT: Rachel Allen, at allenr@apportunityvillage.org SANDS ECO360˚ MEETINGS PLANNING TOOL 23 SECTION 6: EXPERIENCE CULTURE OF LAS VEGAS While Las Vegas is most famous for The Las Vegas Strip, there is an array of other cultural activities your staff, exhibitors, and attendees can enjoy during their stay. It is nice to get away from busy business schedules and learn more about Las Vegas’ community history and culture. The Smith Center for The Performing Arts From its very beginning, The Smith Center was envisioned as a worldclass performing arts center that will develop and present the best and brightest in a broad range of first-rate programming, and unite the residents of our community. The $470-million Smith Center is a repurposed former railroad switchyard where expanses of marble and original artwork provide the backdrop for a varied lineup of theater and concerts. This cultural complex enables Southern Nevada to take its place on an international stage, celebrating artistic excellence, education, and culture from around the world. http://www.thesmithcenter.com/ Springs Preserve Listed on the National Register of Historic Places since 1978, the Springs Preserve is a 180-acre cultural institution designed to commemorate Las Vegas' dynamic history and to provide a vision for a sustainable future. The Preserve features museums, galleries, outdoor events, colorful botanical gardens, and an interpretive trail system through a scenic wetland habitat. http://www.springspreserve.org/ SANDS ECO360˚ MEETINGS PLANNING TOOL 24 Mob Museum The Mob Museum is a world-class destination in downtown Las Vegas dedicated to the thrilling story of organized crime and law enforcement. It presents an exciting and authentic view of the mob’s impact on Las Vegas history and its unique imprint on the world. True stories of mob history are brought to life in a bold and contemporary style via engaging exhibits, high-tech theater presentations and more than 600 artifacts, the largest collection of Mob and related law enforcement memorabilia under one roof. http://themobmuseum.org/ Neon Museum Located in fabulous downtown Las Vegas, the Neon Museum is a non-profit organization dedicated to preserving the rich history of the city through its most iconic art forms: the neon sign. The Neon Museum’s collection consists of three components: the Neon Boneyard, the Downtown Gallery, and the Las Vegas Signs project. http://www.neonmuseum.org/ Red Rock Canyon National Conservation Area Red Rock Canyon was designated as Nevada’s first National Conservation Area. Red Rock Canyon is located 17 miles west of the Las Vegas Strip on Charleston Boulevard/State Route 159. The area is 195,819 acres and is visited by more than one million people each year. In marked contrast to a town geared to entertainment and gaming, Red Rock Canyon offers enticements of a different nature including a 13-mile scenic drive, more than 30 miles of hiking trails, rock climbing, horseback riding, mountain biking, road biking, picnic areas, nature observing, and a visitor center with exhibit rooms and a book store. The unique geologic features, plants, and animals of Red Rock Canyon NCA represent some of the best examples of the Mojave Desert. http://www.redrockcanyonlv.org SANDS ECO360˚ MEETINGS PLANNING TOOL 25 SECTION 7: PUBLIC TRANSPORTATION IN LAS VEGAS We encourage you to promote the use of public transportation as it has less of an environmental impact than single-occupant vehicle use. Below are the available options: Traveling from the Airport to The Strip SHUTTLE BUS TRAVELING TO THE STRIP Shuttles are available at multiple locations around McCarran Airport and range between $7–9 for a one-way trip to a Strip hotel. Shuttles stop at multiple hotels along the Strip, depending on the passengers. Shuttles leave at various times from the airport and wait until the shuttle is full before departure. RETURNING TO THE AIRPORT The airport shuttles leave from The Venetian and The Palazzo front drives every hour. The Venetian daily schedule: 6:30 am–6:30 pm (every hour) The Palazzo daily schedule: 6:00 am–6:00 pm (every hour) Cost: $7 per person one way https://www.mccarran.com/Go/Shuttles.aspx Traveling on The Strip THE DEUCE BUS The Deuce is a double-decker bus that runs 24 hours a day, seven days a week along Las Vegas Blvd. (The Strip). The Deuce travels from Mandalay Bay Resort to Fremont Street in Downtown Las Vegas and stops near every major Strip casino. It stops directly outside The Venetian and The Palazzo, next to the Walgreens store. http://www.lasvegas-how-to.com/las-vegas-deuce.php MONORAIL The monorail operates behind the casinos on the east side of Las Vegas Blvd, beginning at the MGM Grand and ending at the old Sahara Casino. The monorail has seven stops and costs $5 for a single trip, or $12 for a 24-hour pass. The Harrah's/Imperial Palace station is the closest to The Venetian, The Palazzo, and Sands Expo, and is located behind the Venezia tower. The monorail also stops at the Las Vegas Convention Center. http://www.lvmonorail.com/ Note: please check the websites of service providers for updated schedules and fares before you travel. SANDS ECO360˚ MEETINGS PLANNING TOOL 26 COMMUNICATIONS EXHIBITOR DONATION PARTICIPATION LETTER EXHIBITOR RECYCLING PARTICIPATION LETTER SANDS ECO 360˚ MEETINGS ATTENDEE GUIDE SANDS ECO360˚ MEETINGS PLANNING TOOL 27 EXHIBITOR DONATION PARTICIPATION LETTER Welcome to The Venetian, The Palazzo and Sands Expo. We would like to take this opportunity to inform you of our ongoing sustainability efforts regarding outreach to the local Las Vegas community. When events come to Las Vegas, thousands of products are packaged and shipped for the event. At the end of the event, some exhibitors choose to leave their items on the show floor due to excessive return shipping costs. In previous years, our staff simply gathered what were left on the floor and donated them to a local charity. Our goal is to increase our community outreach and the amount of donations to the community. To achieve this goal, we would love to have your participation. We encourage you to leave show items that you do not plan to ship back on the event floor so we can donate them to a local charity on your behalf. In doing so, you can reduce shipping costs as well as carbon emissions from transportation. Your items will be distributed throughout a network of local charities based on the type of materials you donate. Save money, save the environment and help the community. Preferred donation items are: Show bags and Lanyards Pens, notepads and office equipment Promotional and giveaway items Furniture and household items Bottled Water If you would like to donate materials, please visit the Sands Expo Business Center to pick up donation stickers. Please place the stickers on the items for donation and Sands Expo Outreach team will pick them up at your convenience or at end of the event. Thank you very much for your consideration in this matter. Community Outreach Team The Venetian, The Palazzo and Sands Expo Email: RGreen@SandsExpo.com Corporate Headquarters 3355 Las Vegas Blvd. South, Las Vegas, Nevada 89109 The Venetian The Palazzo Sands Expo Sands Bethlehem Paiza Sands Macao The Venetian Macao Four Seasons Hotel Macao The Plaza Macao Sands Cotai Central Marina Bay Sands EXHIBITOR RECYCLING PARTICIPATION LETTER Welcome to The Venetian, The Palazzo and Sands Expo. We offer a comprehensive waste management program and that averages over 75% recycling rate at the Sands Expo alone. We would like to ask for your assistance to maintain our recycling rate in the following ways: Event Move In The waste generated during move-in days is primarily packing and shipping materials. We are asking you to assist in the following ways: Break down, flatten and stack your cardboard boxes Place all plastic wrap and Visqueen in a pile at the corner of your booth Avoid using Styrofoam packing peanuts, as they are not recyclable. Show Days Waste generated during show days is a mix of materials including food, paper and publications, plastic bottles, aluminum cans, and compostable food service items (cups, trays, containers, forks, knives, spoons, napkins, etc.). Please dispose of these products in the appropriate recycling bins below. Corporate Headquarters 3355 Las Vegas Blvd. South, Las Vegas, Nevada 89109 The Venetian The Palazzo Sands Expo Sands Bethlehem Paiza Sands Macao The Venetian Macao Four Seasons Hotel Macao The Plaza Macao Sands Cotai Central Marina Bay Sands Cans & Bottles: A blue recycling bins will be available for you to recycle plastic bottles and aluminum cans. Mixed Paper: Please place all paper products and publications in the grey recycling bins marked “Mixed Paper”. Compost: Please dispose of all compostable service items, food, and liquids in the green compost bin. Watch out for non-compostable items in your meal, such as chip bags, salad dressing packets, and condiment packets. Please do not place them in the compost bin. Waste: The black waste bin will be used for any item not mentioned above. If there is any question regarding where to place an item, please place the item in this bin as all the items in the black waste bin still will be sorted for recyclable materials. Thank you for your participation and assistance in this ongoing program. Sustainability Team The Venetian, The Palazzo and Sands Expo Corporate Headquarters 3355 Las Vegas Blvd. South, Las Vegas, Nevada 89109 The Venetian The Palazzo Sands Expo Sands Bethlehem Paiza Sands Macao The Venetian Macao Four Seasons Hotel Macao The Plaza Macao Sands Cotai Central Marina Bay Sands SANDS ECO360° MEETINGS ATTENDEE GUIDE Dear Event Attendees: We are working with ______ to host a sustainable event at The Venetian, The Palazzo and Sands Expo. We welcome you to reduce your environmental footprint by simply taking the green event actions below. Together, we can make a difference! Plan Green Register for the event online. It will save you time and help reduce the amount of paper consumed at the event. Stay at a green hotel. The Venetian and The Palazzo are both LEED certified, which is the internationally accepted benchmark for design, construction, and operation of high-performance green buildings. They are also connected to our Sands Expo and Convention Center, which eliminates your need to organize transportation to your event. When feasible, download and use a mobile event app, or sign up for social media for the event to reduce the use of publications and printed event updates. Before you leave home, remember to turn off all lights, unplug appliances, and adjust the temperature on your air conditioner/heater. This will reduce the energy consumption at your home while you are away. Travel Green DRIVING TO LAS VEGAS Try to use fuel-efficient vehicles and travel in a group. More people traveling in a single vehicle reduces fuel consumption per person, compared to when each individual drives to the event alone. If you rent a car, try to rent a hybrid, alternative fuel, electric, or fuel-efficient vehicle. The Venetian and The Palazzo both offer free electric vehicle charging stations. Corporate Headquarters 3355 Las Vegas Blvd. South, Las Vegas, Nevada 89109 The Venetian The Palazzo Sands Expo Sands Bethlehem Paiza Sands Macao The Venetian Macao Four Seasons Hotel Macao The Plaza Macao Sands Cotai Central Marina Bay Sands FLYING TO LAS VEGAS Reduce the amount of luggage you bring. This will lower your luggage fees and also reduce the amount of fuel consumed by the plane. Use your smartphone for your boarding pass to reduce paper waste. Bring your own headphones for the flight. This will save you a few dollars and eliminate the need for a new set of headphones. Offset the carbon footprint of your flight. There are a lot of companies offering that service online. TRAVELING FROM THE AIRPORT TO THE STRIP SHUTTLE BUS: Traveling to The Strip Shuttles are available at multiple locations around McCarran Airport and range between $7– 9 for a one-way trip to a Strip hotel. Shuttles stop at multiple hotels along the Strip, depending on the passengers. Shuttles leave at various times from the airport and wait until full before departure. Returning to the Airport The airport shuttles leave from The Venetian and The Palazzo front drives every hour. The Venetian daily schedule: 6:30 am–6:30 pm (every hour) The Palazzo daily schedule: 6:00 am–6:00 pm (every hour) Cost: $7 per person one way https://www.mccarran.com/Go/Shuttles.aspx TRAVELING ON THE STRIP THE DEUCE BUS The Deuce is a double-decker bus that runs 24 hours a day, seven days a week along Las Vegas Blvd. (The Strip). The Deuce travels from Mandalay Bay Resort to Fremont Street in Downtown Las Vegas and stops near every major Strip casino. It stops directly outside The Venetian and The Palazzo, next to the Walgreens store. http://www.lasvegas-how-to.com/las-vegas-deuce.php Corporate Headquarters 3355 Las Vegas Blvd. South, Las Vegas, Nevada 89109 The Venetian The Palazzo Sands Expo Sands Bethlehem Paiza Sands Macao The Venetian Macao Four Seasons Hotel Macao The Plaza Macao Sands Cotai Central Marina Bay Sands MONORAIL The Las Vegas monorail operates behind the casinos on the east side of Las Vegas Blvd, beginning at the MGM Grand and ending at the old Sahara Casino. The monorail has seven stops and costs $5 for a single trip, or $12 for a 24-hour pass. The Harrah's/Imperial Palace station is the closest to The Venetian, The Palazzo and Sands Expo, and is located behind the Venezia tower. The monorail also stops at the Las Vegas Convention Center. http://www.lvmonorail.com/ ELECTRIC CARS The Venetian and The Palazzo provide free electric car charging stations to our guests. Universal charging stations are located on the 6th floor of The Venetian parking garage and Palazzo parking garage and Tesla charging stations are located next to the Palazzo Valet. Note: please check the websites of service providers for updated schedules and fares before you travel. Stay Green When you stay at The Venetian and The Palazzo you can relax knowing that many efforts have been taken to reduce the environmental impact of your stay: Suites use energy-efficient lighting, of which more than 50% is the latest LED technology. Carpets in the suites are certified by the Carpet and Rug Institute’s Green Label Plus program. Used soap and bottled amenities are collected and repurposed by Clean the World, a non-profit organization that distributes hygiene products to people in need around the world. Occupancy sensors are installed in 3,000+ Palazzo suites to adjust temperature automatically according to guest occupancy. One of the largest rooftop solar-thermal systems in the United States provides hot water for the swimming pools and spas at The Palazzo. 680 solar photovoltaic panels generate 116 kW (DC) of electricity. There are several measures you can take to further reduce your impact and truly “Stay Green” while on property: Participate in our “Eco Linen Program” and choose not to have your towels and sheets changed daily. Towels will be replaced if they are placed on the floor, so please hang your towels back up. Before you leave the suite, turn off all the lights, adjust the suite temperature to conserve energy (raise the temperature in the summer and lower the temperature in the winter) and shut the blinds during the summer months to reduce air conditioning demand. When in public areas, use recycling bins on the casino floor and in the meeting space to help with the property recycling efforts. Corporate Headquarters 3355 Las Vegas Blvd. South, Las Vegas, Nevada 89109 The Venetian The Palazzo Sands Expo Sands Bethlehem Paiza Sands Macao The Venetian Macao Four Seasons Hotel Macao The Plaza Macao Sands Cotai Central Marina Bay Sands More THAN JUST A TOP CONFERENCE DESTINATION… THE VENETIAN® THE PALAZZO® SANDS EXPO® AND CONVENTION CENTER …IT’S AN environmentally responsible CHOICE For more information: Please visit sands.com/sandseco360meetings or contact us at sandseco360@sands.com
