HR Services: Preschools and Schools Update 52014

HR Services: Preschools and Schools
Update 5 2014
TO: PRINCIPALS, PRESCHOOL DIRECTORS, BUSINESS MANAGERS
KEY MESSAGES:
• HR Services will be closed from 25/12/14 to 5/1/15.
• As at the beginning of the 2015 school year all teachers MUST have current teacher registration.
•
All non-teaching staff MUST have a current CHS BEFORE they commence employment in a school or preschool.
Contents:
• PREPARING FOR TERM 1 2015
• INCOMING PAPERWORK TO HR FROM SITES
• LODGING VACANCIES OR CHANGES TO VACANCIES IN
TIME
• LATE LODGEMENTS OF VSP ENTRIES/CONTRACT PAPERWORK
PREPARING FOR TERM 1 2015
At the end of a school term, there is often an influx of
vacancy paperwork/VSP entries from sites for alterations to
vacancies for the School Term that has just finished. Please
submit these as soon as possible.
As another term draws to a close, there are a number of
ways that you can help us to help you.
INCOMING PAPERWORK TO HR FROM SITES
Please ensure that you check for accuracy any paperwork
you fax to 8124 1493, so that HR can track incoming
paperwork and process quickly. Priority is given to correct
paperwork and follow up questions with sites are actioned
once all correct paperwork is processed.
LODGING VACANCIES OR CHANGES TO VACANCIES IN
TIME
Every effort will be made by HR to process the lodgement
of vacancies or changes to vacancies provided they are
received in a timely manner. Pay cut off for the first pay for
Term 1 on 30/01/2014 is FRIDAY 17th January 2014
LATE LODGEMENTS OF VSP ENTRIES/CONTRACT
PAPERWORK
Whilst every effort will be made to process all submitted
VSP entries/vacancy paperwork received, delays can be
expected in processing late lodgements as HR’s first priority
will be to process all VSP entries paperwork for Term 1 2015
in readiness for the start of the New Year.
Please take special care to ensure that the vacancy details
are absolutely correct to expedite processing by close
off dates specified. You can ensure accuracy by carefully
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•
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WHAT TO DO IF PAPERWORK HAS NOT BEEN PROCESSED
CHRISTMAS LEAVE LOADING PAYMENT
WEEK 10 TERM 4 TRAINING AND DEVELOPMENT
comparing the new paperwork with the previous records
kept on site and it may also be helpful to have the paperwork
proofread by others before you send them in.
WHAT TO DO IF PAPERWORK HAS NOT BEEN PROCESSED
Unless requested, please do not resend paperwork or
resubmit vacancies as this can result in duplication of hours.
Please telephone us on 8226 1356 (press 2 as this relates
to the appointment of an employee) and provide us with
the day and approximate time that the vacancy was sent.
In the majority of cases the ability to track the paperwork
will be straightforward and can then be escalated based on
this information.
CHRISTMAS LEAVE LOADING PAYMENT
The Christmas Leave Loading is paid in the last pay before
Christmas, which means that eligible employees will receive
their leave loading in the pay of 18/12/2014.
WEEK 10 TERM 4 TRAINING AND DEVELOPMENT
If an eligible employee claiming Training and Development’s
appointment finishes at the end of week 9 they are
required to complete and submit a VL623c claim form
signed by their site leader to Shared Services Payroll –
payroll05documentation@sharedservices.sa.gov.au
Thank you for your support and enjoy your well-deserved
break.
Contact Details
HR Client Services Team, Workforce Management
Email: DECD.HR@sa.gov.au
Phone: 8226 1356