www.acps.schoolfusion - Aiken County Public School District

AIKEN COUNTY PUBLIC SCHOOLS
Human Resources
1000 Brookhaven Drive Aiken, SC 29803
Telephone: (803) 641-2463
Job Line: (803) 641-2462
Fax: (803) 641-2466
www.acps.schoolfusion.us
January 7 – January 13, 2015
Applications for NON-INSTRUCTIONAL positions may be picked up and dropped off in the main lobby at the District Office on Monday through Friday
from 8:00am to 5:00pm or they may be printed off of the website. INSTRUCTIONAL applications must be completed online. Please visit our website for
more information. To be considered for any open positions, application and references must be received by 5:00pm on the closing date.
2014-15 INSTRUCTIONAL VACANCIES
ELEMENTARY SCHOOLS
CLOSING DATE
HIGH SCHOOLS
**
Part-Time Certified Tutor (Gloverville)
CLOSING DATE
Chorus (Aiken)
**
Head Football Coach/PE or SS (South Aiken)
**
MIDDLE SCHOOLS
Middle Level Science (Schofield)
**
After School Tutor (Jackson)
**
SPECIAL PROGRAMS
Special Programs Counselor
**
Speech Pathologist
**
School Psychologist
**
The district is accepting applications from individuals certified in the following areas:
Special Education
Middle Level Math, Science, ELA, SS
Elementary
Early Childhood
Secondary Science and Math
~~Please complete the online teacher application at www.teachsc.org ~~
email applicants@acpsd.net to express interest in any instructional vacancy
ALL APPLICANTS MAY NOT BE INTERVIEWED. The deadline is for the convenience of the District. The District reserves the
right at any time to extend the deadline date and/or the effective date without final consideration of any pending application.
2014-2015 COACHING VACANCIES
DEPARTMENT/SCHOOL
POSITION
CLOSING DATE
Aiken High
JV Softball Coach
To express interest, please contact Mr. Johnson at cjohnson@acpsd.net
**
Midland Valley High
JV Soccer Coach
JV Baseball Coach
To express interest, please contact Coach Yeater at myeater@acpsd.net
**
2014-2015 NON-INSTRUCTIONAL VACANCIES
DEPARTMENT/SCHOOL
POSITION
SALARY
CLOSING DATE
Schofield Middle
Attendance Aide/Parenting Aide
$11.80 per hour
1/13/15
North Augusta High
Custodian (12mo/8hrs)
$10.10 per hour
1/13/15
Gloverville Elementary
Part-Time Parent Liason Aide
$11.80 per hour
1/13/15
Jefferson Elementary
Special Education Aide (Internal Only)
$11.80 per hour
1/13/15
Human Resources
HR Specialist - Affordable Health Care
$13.05 per hour
1/13/15
Human Resources
HR Specialist - Recruitment & Applicant Tracking
$13.05 per hour
1/13/15
Special Programs
Sign Language Facilitator (Level 1/Level 2)
$13.60/$23.18 per hour
**
District
School Nurse (RN Required)
$22.96 per hour
**
School Food Service
Operator or Sub
$10.10 or $7.25 per hour
**
District
Bus Drivers
$11.15 per hour
**
Internal Only – Must be a current employee to apply for this position. Substitute teachers are not eligible to apply.
*This position has been advertised as required and may remain open until a suitable candidate is found.
AIKEN COUNTY PUBLIC SCHOOLS, AS AN EQUAL OPPORTUNITY EMPLOYER, DOES NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, NATIONAL ORIGIN, SEX, AGE OR
DISABILITY. UPON REQUEST, REASONABLE ACCOMMODATIONS WILL BE PROVIDED CONSISTENT WITH THE REQUIREMENT OF SECTION 504 AND THE ADA.
AIKEN COUNTY PUBLIC SCHOOLS
District Position Description
Position Title: Human Resources Specialist (Affordable Health Care)
Department: Human Resources
Reports To:
Director of Human Resources
SUMMARY:
Maintains District employment database and provides the most efficient and timely communication
services to current personnel and applicants. Communicates information, problem solves and provides
necessary contributions to the efficiency of the Human Resources. Responsible for continuous input and
output of employee data for the District.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Ensures district is in compliance with required requirements of health care reform.
• Assist with employee benefits, insurance, accounting and general reporting.
• Performs routine review of hours for part-time employees.
• Provides current and accurate data on part-time employees for audit.
• Provides accurate and timely compliance with health care reform requirements.
• Monitors hours for variable-hour and temporary full-time employees.
• Coordinates hiring process with Human Resource staff, transportation and sub services to ensure
insurance is offered to eligible part-time and variable-hour employees.
• Maintains records on who is (newly) eligible for coverage.
• Provides Human Resources staff and district administration with updates on Affordable Health Care.
• Processes employee timesheets and monitors hours for classified and non-employee coaches.
• Prepares personnel recommendations and Board Agenda items with attachments.
• Enters and verifies departmental absences.
• Compiles quarterly Exit Survey results, when necessary.
• Makes and receives telephone calls, takes messages, routes calls.
• Receives, opens and routes incoming mail.
• Prepares mail for courier delivery and postal services.
• Greets visitors, giving directions to meeting places and other information as necessary.
• Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to department
functions and needs.
• Operates standard office equipment.
• Distributes correspondence, flyers, and written communication.
• Assumes responsibility of any special assignment deemed necessary by the department.
• Composes letters and memos as instructed by supervisor.
• Serves as key operator for office equipment and calls for service when necessary.
• Gathers information from files or other sources to assist in preparing reports and/or surveys as
required.
• Runs/prints reports from employee database for other departments upon request.
• Handles assignments requiring high speed and accuracy, while maintaining quality and quantity
performance standards under pressure.
• Collects employment-related data and prepares required reports.
• Processes, verifies, and maintains personnel related documentation, including staffing, recruitment,
training, grievances, performance evaluations, classifications, and/or employee leaves of absence.
• Explains company personnel policies, benefits, and procedures to employees or job applicants.
• Records data for each employee, including such information as addresses, supervisory reports on
performance, and dates of and reasons for terminations.
• Gathers personnel records from other departments or employees.
• Examines employee files to answer inquiries and provide information for personnel actions.
• Answers questions regarding examinations, eligibility, benefits, or other pertinent information, as it
relates to specific job assignments.
• Maintains confidentiality in all employee dealings.
• Compiles and prepares reports and documents pertaining to personnel activities.
• Schedules and secures locations for meetings.
• Performs other duties as may be assigned.
SUPERVISORY RESPONSIBILITIES:
Not Applicable
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty in a pleasant,
professional, efficient manner. Must be reliable, responsible and dependable and fulfill obligations.
Regular work attendance is expected in order to meet job demands. The requirements listed below are
representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED) plus one year secretarial or office experience or
training.
CERTIFICATES, LICENSES, REGISTRATIONS:
Not Applicable
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and
procedure manuals. Ability to write and/or type routine reports and correspondences. Ability to speak
effectively before groups of district personnel or organizations.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common
fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
REASONING ABILITY:
Ability to interpret and apply common sense understanding in carrying out instructions furnished in
written, oral, diagram or schedule form. Ability to analyze information and use logic to address work
related issues and problems. Ability to solve practical problems and deal with a variety of concrete
variables in situations where only limited standardization exists. Ability to quickly assess employee,
departmental, and administrative needs and provide timely feedback.
OTHER SKILLS and ABILITIES:
Ability to perform duties with awareness of all district requirements and Board of Education policies.
Ability to operate a personal computer and related software. Ability to communicate clearly and
concisely, both orally and in writing, using proficient grammar and spelling rules. Ability to maintain
effective relationships with the public, other staff members, and school employees. Ability to organize
and implement a flexible work schedule in order to meet reporting deadlines. Ability to self-monitor and
manage multiple tasks while working individually and with members of a group. Ability to submit all
requested reports and documentation in a timely manner and in accordance to scheduled deadlines. The
position requires meeting deadlines and interacting with faculty, staff, and administrators. Some extended
hours and multiple demands are required of the employee – with prior notice and approval by the
supervisor, if hours extend beyond the work day.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
The employee will occasionally lift and/or move up to 50 pounds such as boxes of materials. The
employee will sometimes push/pull items such as furniture or boxes of materials.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen
and/or reach with hands and arms. Specific vision abilities required by this job include close vision,
depth perception, and the ability to adjust focus. Some driving is required. Frequent writing and use of
technology are required. Occasionally the employee will type for long periods of time.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
The noise level in the work environment is situational and ranges from quiet to loud.
interruptions and immediate attention to unexpected situations are expected.
Frequent
TERM OF EMPLOYMENT:
12 Months (260 Days)
Classified Employee Pay Scale: (Pay Table A13) (Pay Grade: 22A-39A)
The terms of employment detailed in this job description are based on full time employment during an entire school year.
Conditions of employment are adjusted for part time employees or individuals who are hired for less than an entire school
year.
EVALUATION:
Performance of this job will be evaluated annually according to Board Policy.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is
not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently
holding this position and additional duties may be assigned.
Updates 2014
AIKEN COUNTY PUBLIC SCHOOLS
District Position Description
Position Title: Human Resources Specialist (Recruitment & Applicant Tracking)
Department: Human Resources
Reports To:
Director of Human Resources
SUMMARY:
Maintains District employment database and provides the most efficient and timely communication
services to current personnel and applicants. Communicates information, problem solves and provides
necessary contributions to the efficiency of the Human Resources. Responsible for continuous input and
output of employee data for the District.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Prepares Vacancy Report and verifies salaries and job descriptions comparable to the District Salary
Schedule.
• Arrange for advertising or posting of job vacancies, and notify eligible workers of position availability.
• Maintains current applicant database for certified and classified staff.
• Updates, compiles and distributes recruitment materials/packets and schedules recruitment fairs.
• Prepares personnel recommendation and Board Agenda items with attachments, when necessary.
• Monitors process and maintains records and files for District applicants (applicant data systems,
CERRA applications and faxed/hand-delivered information).
• Collects and input data for EEOC, Bureau of Labor Statistics, and CERRA Supply and Demand
Reports.
• Makes and receives telephone calls, takes messages, routes calls.
• Process and review employment applications to evaluate qualifications or eligibility of applicants.
• Monitors each new hire for certification or licensure completion.
• Monitors Exit Survey results and complies quarterly reports.
• Verifies certification and employability status of all certified staff.
• Manages and monitors Human Resources applicant system and applicant email account.
• Responds to all applicant inquiries in written and/or oral formats.
• Receives, opens and routes incoming mail.
• Prepares mail for courier delivery and postal services.
• Greets visitors, giving directions to meeting places and other information as necessary.
• Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to department
functions and needs.
• Orders, processes, and maintains office materials and equipment.
• Operates standard office equipment.
• Distributes correspondence, flyers, and written communication.
• Assumes responsibility of any special assignment deemed necessary by the department.
• Composes letters and memos as instructed by supervisor.
• Serves as key operator for office equipment and calls for service when necessary.
• Prepares requisitions for office supplies and disbursement encumbrances.
• Gathers information from files or other sources to assist in preparing reports and/or surveys as
required.
• Runs/prints reports from employee database for other departments upon request.
• Handles assignments requiring high speed and accuracy, while maintaining quality and quantity
performance standards under pressure.
•
•
•
•
•
•
•
•
•
•
•
•
•
Collects employment-related data and prepares required reports.
Conducts reference and/or background checks on job applicants.
Contact job applicants to inform them of the status of their applications and to schedule interviews.
Processes, verifies, and maintains personnel related documentation, including staffing, recruitment,
training, grievances, performance evaluations, classifications, and/or employee leaves of absence.
Explains company personnel policies, benefits, and procedures to employees or job applicants.
Records data for each employee, including such information as addresses, supervisory reports on
performance, and dates of and reasons for terminations.
Examines employee files to answer inquiries and provide information for personnel actions.
Answers questions regarding examinations, eligibility, benefits, and/or other pertinent information, as
it relates to specific job assignments.
Manages job description updates.
Maintains confidentiality in all employee dealings.
Compiles and prepares reports and documents pertaining to personnel activities.
Schedules and secures locations for meetings.
Performs other duties as may be assigned.
SUPERVISORY RESPONSIBILITIES:
Not Applicable
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty in a pleasant,
professional, efficient manner. Must be reliable, responsible and dependable and fulfill obligations.
Regular work attendance is expected in order to meet job demands. The requirements listed below are
representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED) plus one year secretarial or office experience or
training.
CERTIFICATES, LICENSES, REGISTRATIONS:
Not Applicable
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and
procedure manuals. Ability to write and/or type routine reports and correspondences. Ability to speak
effectively before groups of district personnel or organizations.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common
fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
REASONING ABILITY:
Ability to interpret and apply common sense understanding in carrying out instructions furnished in
written, oral, diagram or schedule form. Ability to analyze information and use logic to address work
related issues and problems. Ability to solve practical problems and deal with a variety of concrete
variables in situations where only limited standardization exists. Ability to quickly assess employee,
departmental, and administrative needs and provide timely feedback.
OTHER SKILLS and ABILITIES:
Ability to perform duties with awareness of all district requirements and Board of Education policies.
Ability to operate a personal computer and related software. Ability to communicate clearly and
concisely, both orally and in writing, using proficient grammar and spelling rules. Ability to maintain
effective relationships with the public, other staff members, and school employees. Ability to organize
and implement a flexible work schedule in order to meet reporting deadlines. Ability to self-monitor and
manage multiple tasks while working individually and with members of a group. Ability to submit all
requested reports and documentation in a timely manner and in accordance to scheduled deadlines. The
position requires meeting deadlines and interacting with faculty, staff, and administrators. Some extended
hours and multiple demands are required of the employee – with prior notice and approval by the
supervisor, if hours extend beyond the work day.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
The employee will occasionally lift and/or move up to 50 pounds such as boxes of materials. The
employee will sometimes push/pull items such as furniture or boxes of materials.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen
and/or reach with hands and arms. Specific vision abilities required by this job include close vision,
depth perception, and the ability to adjust focus. Some driving is required. Frequent writing and use of
technology are required. Occasionally the employee will type for long periods of time.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
The noise level in the work environment is situational and ranges from quiet to loud.
interruptions and immediate attention to unexpected situations are expected.
Frequent
TERM OF EMPLOYMENT:
12 Months (260 Days)
Classified Employee Pay Scale: (Pay Table A13) (Pay Grade: 22A-39A)
The terms of employment detailed in this job description are based on full time employment during an entire school year.
Conditions of employment are adjusted for part time employees or individuals who are hired for less than an entire school
year.
EVALUATION:
Performance of this job will be evaluated annually according to Board Policy.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is
not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently
holding this position and additional duties may be assigned.
Updates 2014