Tender Document - The India Government Mint , Kolkata

INDIA SECURITY PRESS
(A Unit of Security Printing and Minting Corporation of India Limited)
Wholly owned by Government of India
Nashik Road – 422 101 (Maharashtra)
Tel No 00 91 253 2402200
Fax No 00 91 253 2462718
EPABX: 00 91 253 2402200
E-mail : purchase.isp@spmcil.com
Website: www.spmcil.com
Not Transferable
Security Classification: UNCLASSIFIED
Tender Documents for Procurement of Battery Operated Ride on
Scrubber Drier.
Tender No. 175/2015
Dated 06.01.2015
This Tender Document contains………………pages.
Tender Documents is sold to:
M/s______________________________________________________________
Address___________________________________________________________
Details of Contact person in SPMCIL regarding this tender:
Name, Designation: V.KIRAN KUMAR, DY.MANAGER [MATERIALS]
Address: India Security Press,
Nashik Road-422 101
Maharashtra
Phone : 0253-2402219/2402321
Fax
: 0253-2462718
E-mail : purchase.isp@spmcil.com
Note- The word “SPMCIL” in this SBD hereinafter is referred to as “India Security
Press, A unit of SPMCIL”.
Section I: Notice Inviting Tender (NIT)
INDIA SECURITY PRESS
(A Unit of Security Printing and Minting Corporation of India Limited)
Wholly owned by Government of India
Nashik Road – 422 101 (Maharashtra)
Tel No 00 91 253 2402200
Fax No 00 91 253 2462718
EPABX: 00 91 253 2402200
E-mail : purchase.isp@spmcil.com
Tender No. 175/2015
Website: www.spmcil.com
Dated 06.01.2015
,,
1.
Sealed tenders are invited from eligible and qualified tenderers for supply of
following goods and services:
Sr. No.
1.
Brief Description of Goods/ services
Battery Operated Ride on Scrubber
Drier
Make: - Eureka Forbes / ROOTS / Nil
fisk / Karcher.
Quantity (with
unit)
01 No.
Earnest
Money (in
Rs)
Rs.
20,000/(Rupees
Twenty
thousand
only)
Remark
s
***
Note
*** Note: “This notice is being published only as an abundant precaution and is not an open
invitation to quote in the tender. Participation in this tender is by invitation only and is
limited to the selected SPMCIL‟s Registered Bidders for the item, who have been sent this
Tender by post/Courier. Unsolicited offers are liable to be ignored”.
Type of Tender (Two Bid/ PQB/ EOI/
RC/Development/ Indigenization/ Disposal of
Scrap/ Security Item etc)
Dates of sale of tender documents
Price of the tender document
Place of sale of tender documents
Closing date and time for receipt of tenders
Place of receipt of tenders
Time and date of opening of tenders
Place of opening of tenders
Two Bid [Limited Tender]
Technical Bid & Price Bid Separately
From 07-01-2015 to 09-02-2015 during
office hours
Rs. 525/Purchase section,
India Security Press,
Nashik Road-422 101
Maharashtra, India.
10-02-2015 At 1430 Hours
Green Gate,
India Security Press,
Nashik Road-422 101,
Maharashtra, India.
At 1500 Hours on 10-02-2015
Purchase Section,
India Security Press,
Nashik Road-422 101,
Maharashtra, India.
Nominated Person/ Designation to Receive
Bulky Tenders ( Clause 21.21.1 of GIT )
Manager(HR),
India Security Press,
Nashik Road-422 101,
Maharashtra, India.
2.
Interested tenderers may obtain further information about this requirement from the
above office selling the documents. They may also visit our website mentioned above for
further details.
3.
Tender documents may be purchased on payment of non-refundable fee of
Rs.
525/- (Rs Five hundred twenty five only) per set in the form of account payee demand draft/
cashier‟s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in
favour of SPMCIL, Unit ISP, payable at Nashik. EMD should submit in the form of Demand
Draft only.
4.
If requested, the tender documents will be mailed by registered post/ speed post to
the domestic tenderers, for which extra expenditure per set will be Rs.100 for post. The
tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3
above.
5.
Tenderers shall ensure that their tenders, duly sealed and signed, complete in all
respects as per instructions contained in the Tender Documents, are dropped in the tender
box located at the address given below on or before the closing date and time indicated in
the Para 1 above, failing which the tenders will be treated as late and rejected.
6.
In the event of any of the above mentioned dates being declared as a holiday/ closed
day for the purchase organisation, the tenders will be sold/ received/ opened on the next
working day at the appointed time.
7.
The tender documents are not transferable.
V.KIRAN KUMAR
DY. MANAGER [MATERIALS]
FOR GENERAL MANAGER
INDIA SECURITY PRESS,
NASHIK ROAD
Phone No 0253 2402219
Address for dropping the tender documents
Green Gate,
India Security Press,
Nashik Road-422 101,
Mahrashtra,
India.
Section II: GENERAL INSTRUCTIONS TO TENDERERS (GIT)
Please refer the link Click here or
http://ispnasik.spmcil.com/spmcil/UploadDocument/GIT.pdf for further details.
Section III: Special Instructions to Tenderers (SIT)
The following Special Instructions to Tenderers will apply for this purchase.
These special instructions will modify/ substitute/ supplement the corresponding
General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding
GIT clause numbers have also been indicated in the text below:
In case of any conflict between the provision in the GIT and that in the SIT, the
provision contained in the SIT shall prevail.
Sl.No.
GIT Clause
No.
1
8
2
20.4
3
20.8
Topic
SIT Provision
Pre-bid Conference Not contemplated
Number of copies of
Single
Tenders to be
submitted
Technical Bid & Price Bid are to be
submitted in two separate double sealed
envelopes on or before the due date of
submission tenders. It may be noted that
the price is not to be quoted in technical
bid. It shall only be quoted in price bid.
Non adherence to this shall make tender
liable for rejection.
The envelope
containing bids shall be super- scribed
“Technical Bid” or “Price Bid” as the
case may be for supply of “ Battery
Operated Ride on Scrubber Drier” due on
10.02.2015 upto14.30 Hrs (IST) Late
tenders shall not be accepted. Tenderers
shall submit their offers only on
prescribed
forms.
Tender
by
Submission of
telegram/fax/e-mail
shall
not
be
Tender
accepted. Tender by post/ hand/courier
received on or before the due date and
time
shall
be
accepted.
Postal
delay/delay by courier service etc shall
not be condoned.
Tenders shall be submitted in parts as
below:
PART-I TECHNICAL BID
(a)
Earnest Money Deposit.
(b)
Tender fee.
(c)
The Tenderers shall submit
detailed technical offer as per list of
requirement given in Section VI of this
tender documents.
(d)
The Tenderers has to submit
acceptance of all section of this tender
4
20.9
E-Procurement
5
34
Comparison on CIF
Destination basis.
35.2
Additional Factors
for Evaluation of
Offers
6
40
Purchaser‟s right to
accept tender
8
43
Parallel Contracts
9
50.1, 50.3
10
51.1, 51.2
11
52
12
53
13
54
14
55
7
Tender For rate
Contracts
PQB Tenders
Tenders involving
Purchaser‟s and PreProduction Sample
EOI Tenders
Tenders for Disposal
of Scrap
Development and
Indigenization
Tenders
document (GIT, SIT, GCC, SCC, Quality
control requirements, Tender Form,
Questionnaire etc.)
(e)
The authorized signatory of the
tender must sign tender at appropriate
places and initial on remaining pages of
the tender.
PART-II PRICE BID
The Tenderers shall quote the prices
strictly as per the proforma given in
Section –XI of the tender documents.
Not contemplated
Supplement with the following:
Price bid evaluation:
The prices quoted shall be compared on
a total price basis (FOR ISP Nashik Road),
including all taxes, duties, packing and
forwarding charges, freight, insurance,
etc. as per the price schedule.
Not applicable
Supplement with the following:
SPMCIL reserves the right to accept in
part or in full any tender or reject any
tender without assigning any reason or to
cancel the tendering process and reject
all tenders at any time prior to award of
contract, without incurring liability,
what so ever to the affected tenderer or
tenderers.
Not applicable
Not applicable
Not applicable
Not applicable
Not applicable
Not applicable
Not applicable
Section IV: GENERAL CONDITION OF CONTRACT
Please refer the link Click here or
http://ispnasik.spmcil.com/spmcil/UploadDocument/GCC.pdf for further details.
Section V: Special Conditions of Contract (SCC)
The following Special Conditions of Contract (SCC) will apply for this
purchase. The corresponding clauses of General Conditions of Contract (GCC)
relating to the SCC stipulations have also been incorporated below. These
Special Conditions will modify/ substitute/ supplement the corresponding
(GCC) clauses.
Whenever there is any conflict between the provision in the GCC and
that in the SCC, the provision contained in the SCC shall prevail.
S No GCC
No.
1
19.3
2
20.1
Clause
Topic
Option Clause
Price Adjustment Clause
3
4
5
SCC Provision
Not applicable
Not applicable
If the tenderer fails to
include taxes and duties
in the tender, no claim
thereof will be considered
by purchaser afterwards.
21.2
Taxes and Duties
25.1
Bank Guarantee and Insurance for Not applicable
Material Loaned to Contractor
36.3.2,
36.3.9
Disposal/ Sale of Scrap by Tender
Not applicable
Section VI: List of Requirements
Schedule
No.
Brief description of goods and services
(Related Specifications etc are in
Section-VII)
Battery Operated Ride on Scrubber Drier
Make: - Eureka Forbes / ROOTS / Nil fisk
/ Karcher.
A)
1.
Accounting
Unit
Quantity
No.
01
Amount of
Earnest
Money Rs.
Rs.
20,000/(Rupees
Twenty
thousand
only
Required terms of Delivery:
(i)
Required
Delivery Schedule
(ii)
Required Terms of
Delivery
(iii) Destination
(iv) Preferred Mode of
Transportation
: Delivery Schedule :
Within 60 days from the date of
Purchase Order.
: FOR ISP Nashik Road
: India Security Press,
Nashik Road–422 101.
Mahrashtra, India
: By Road
2.
All the copies of tenders shall be complete in all respects with all their
attachments/enclosures duly numbered and signed on each and every
page.
3.
The total cost inclusive of all elements as cited above on FOR India Security
Press, Nashik Road (Maharashtra), India, basis should be indicated clearly
both in words and figures in the price bid.
4.
RISK PURCHASE:
(a)
If the supplier after submission of tender and due acceptance of the
same, i.e. after placement of notification of award of contract fails to
abide by the terms and conditions of these tender documents, or fails to
supply the material as per delivery schedule given or at any time
repudiates the contract, the purchaser shall have the right to:
(i) Forfeiture of the EMD and
(ii) Invoke the Security-cum-Performance Guarantee if deposited by
the supplier and procure stores from other agencies at the risk and
consequence of the supplier. The cost difference between the
alternative arrangement and supplier tendered value will be
recovered from the supplier along with other incidental charges,
including excise duty, taxes, insurance, freight etc.
(b) For all the purpose the Notification of award of contract will be
considered acceptance of tender and formal contract pending signing of
agreement. Supplier has to abide by all the terms and conditions of
tender.
(c) In case of procurement through alternative sources and if procurement
price is lower, no benefit on this account will be passed on to the supplier.
(d)
If the contract holder reduces its price or sells or even offers to sell
the contracted good, following condition of sale similar to those of the
contract, at a price lower than the contract price, to any person or
organization during the currency of contract, the contract price will be
automatically reduced with effect from that date for all the subsequent
supplies under the contract and the contract amended accordingly. Any
violation of the fall clause would be considered a serious misdemeanor
under clause of the GIT and action, as appropriate, would be taken as per
provision of that clause.
5.
Bidders has to submit the following Bank details along with bid :
a) Beneficiary Name :
b) Bank A/c No. :
c) Bank Name :
d) Branch & Address :
e) IFS Code :
Section VII: Technical Specifications
1.
Working capacity m² / hr. 3,000
2.
Working / scrubbing width mm 500 – 600
3.
Brush dia mm 560
4.
Brush motor power V / W 24 / 450 – 550
5.
Brush Rpm 170 to 180
6.
Minimum Aisle turn Rpm 1540 – 1800
7.
Brush pressure Kg 23
8.
Solution tank Ltr. 70
9.
Machine dimension (LXWXH) CMt. 126.5 to 175 x 60 to 88.5 x
103 to 141
Make: - Eureka Forbes / ROOTS / Nil fisk / Karcher.
Terms & Conditions: 1) (i) The firms shall quote the rate on per unit basis.
For Battery Operated Ride on Scrubber drier (as per the specifications
attached). Inclusive accessories viz. Scrubber, Batteries, Squeezer.
(ii) If any taxes levied, it shall clearly be mentioned in the offer by the firm.
(iii) The firm has to quote the rate of A.M.C. (Comprehensive) for one year
after elapsing the period of one year warranty.
(iv) The rates shall be inclusive of delivery up to ISP worksite.
(v) The estimated cost includes "Warrantee" i.e. free service for one year
i.e. cost includes A.M.C. from one year.
2) If in case any damage to the Machine during delivery to Clint, it is the
whole responsibility of the firm & the firm should provide new Machine as
a replacement.
3) The firms shall mention the „Warranty period‟ of the unit.
4) The eligible firm has to perform the successful demonstration of the
machine to the satisfaction of the Indentor.
5) The payment will be made only after successful demonstration of the
machine & to the satisfaction of Engineer-in-charge.
8) The firm shall provide the „details viz Bank branch name, A/c No., IFSC
code, PAN card copy details‟ at the time of raising the bill.
Section VIII: Quality Control Requirements
The material supplied by the successful bidder will be accepted on
conforming to all parameters as per specification as stated above. The purchaser
reserves the right to get the material supplied tested from in-house laboratory or
any other laboratory of repute and in case the material is found not meeting the
specification. Then the entire quantity of rejected material has to be replace
free of cost at ISP. The purchaser shall be entitled to cancel the contract, and if
so desired, purchase or otherwise the purchase of the stores at the risk and cost
of the contractor.
Section IX: Qualification/ Eligibility Criteria
MINIMUM ELGIBILITY CRITERIA
1.
The following shall be the minimum eligibility criteria for selection of
bidders technically.
(a)
Legal Valid Entity: The Bidders shall necessarily be a legally valid
entity. A proof for supporting the legal validity of the Bidder shall be
submitted.
(b)
PAN: The Bidder should be registered with the Income tax. Relevant
proof in support shall be submitted.
2.
Documents supporting the Minimum Eligibility Criteria:
(a)
In proof of having fully adhered to the minimum eligibility criteria at
1(a),
(i)
(b)
Copy of Sales Tax Registration/ VAT Registration.
In proof of having fully adhered to minimum eligibility criteria at
1(b), copy of PAN.
Note : Bidders have to submit GIT, GCC documents download from the link
provided at Section II & IV of this tender document duly signed and
stamped by authorized person along with this tender document.
SECTION X: TENDER FORM
To
INDIA SECURITY PRESS
(A Unit of Security Printing and Minting
Corporation of India Limited)
Wholly owned by Government of India
Nashik Road – 422 101 (Maharashtra)
(Complete address of SPMCIL)
Ref: Your Tender document No. …………………………dated …………
We, the undersigned have examined the above mentioned tender enquiry
document, including amendment No. --------, dated --------- (if any), the receipt of
whic h is hereby confirmed.
We now offer to supply and deliver……….
(description of goods and services) in conformity with your above referred document
for the sum of
(total tender amount in figures and words), as shown in the
price schedule(s), attached herewith and made part of this tender.
If our tender is accepted, we undertake to supply the goods and perform the services as
mentioned above, in accordance with the delivery schedule specified in the List of
Requirements.
We further confirm that, if our tender is accepted, we shall provide you with a
performance security of required amount in an acceptable form in terms of GCC clause
6, read with modification, if any, in Section V – “Special Conditions of Contract”,
for due performance of the contract.
We agree to keep our tender valid for acceptance for a period upto -------, as required in
the GIT clause 19, read with modification, if any in Section-III – “Special Instructions to
Tenderers” or for subsequently extended period, if any, agreed to by us. We also
accordingly confirm to abide by this tender upto the aforesaid period and this tender
may be accepted any time before the expiry of the aforesaid period. We further
confirm that, until a formal contract is executed, this tender read with your
written acceptance thereof within the aforesaid period shall constitute a binding
contract between us.
We further understand that you are not bound to accept the lowest or any tender
you may receive against your above-referred tender enquiry.
……………………..
(Signature with date)
………………………..
(Name and designation)
Duly authorized to sign tender for and on behalf of
……………………………………….
………………………………………
SECTION XI: PRICE SCHEDULE
SUMMARY OF PRICE SCHEDULE: PRICES SHOULD BE ON FOR, ISP, NASHIK ROAD BASIS.
Tender No: 175/2015 Dated : 06-01-2015
Sr
No
Item description
UOM
(Unit of
Measurement
Basic
price/
unit (Rs)
Packing and
forwarding
charges (Rs),
if any
Excise
duty
(Rs),
if any
CST against
Form-C/ VAT
@.....
as
applicable
please
specify (Rs)
Freight,
Insurance and
other charges,
if
any,
including
delivery
at
works (Rs)
Total rate per
unit (Rs) (FOR
ISP,
Nashik
Road) inclusive
of all taxes,
duties, freight,
and Insurance
charges
Offered
Quantity
Total
Price
for required
quantity (Rs)
(FOR
ISP,
Nashik Road)
inclusive of
all
taxes,
duties,
freight and
Insurance
charges
1
2
Battery
Operated
Ride on
Scrubber
Drier
Make: Eureka Forbes
/ ROOTS / Nil
fisk /
Karcher.
3
4
5
6
7
8
9
10
11
1.
01
No.
FOR ISP Nashik Road price in words………………
1. We confirm that there would not be any price escalation during the supply period.
2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions
Note: Price bids with conditions/ counter conditions are liable to be rejected.
(Name and Signature with date)
Office Seal/Stamp
SECTION XII: QUESTIONNAIRE
SECTION XIII: BANK GUARANTEE FORM OF EMD
SECTION XIV: MANUFACTURER‟S AUTHORIZATION FORM
SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY
SECTION XVI: CONTRACT FORM
SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING
SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES
SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS
For section XII to XIX please refer the link click here or
http://www.spmcil.com/SPMCIL/UploadDocument/Terms%20&%20Conditions.9e08319f-af604ed6-8309-f6b5d8510288.pdf