CHAPTER VIII. DISMISSAL, REMOVAL AND SUSPENSION f

CHAPTER VIII.
DISMISSAL, REMOVAL AND SUSPENSION
F.R. 52. The pay and allowances of Government
servant who is dismissed or removed from service
Cease from the date of such dismissal or removal.
A Government servant under susF.R. 53. (1)
pension or deemed to have been placed under suspension by an order of the appointing authority shall
be entitled to the following payments, namely :—
in the case of a Commissioned Officer of the
(i)
nt
Indian Medical Department or a Warra
Officer in Civil employ who is liable to revert
to Military duty, the pay and allowances to
which he would have been entitled had he been
suspended while in military employment;
(ii)
in the case Of any other Government servant--
(a) a snbsistance allowance at an amount equal
to the leave salary which the Government
servant would have drawn if he had been
on leave on half average pay or on half pay
and in addition, dearness allowance, if
admissible on the basis of such leave salary :
Provided that where the period of suspension exceeds three months, the authority
which made or is deemed to have made the
order of suspension shall be competent to
vary the amount of subsistence allowance
for any period subsequent to the period of
the first three months as follows :
(i) the amount of subsistence allowance
may be increased by a suitable amount, not
exceeding 50 percent of the subsistence allowance admissible during the period of the
first three months, if, in the opinion of the
said authority, the period of suspension
has been prolonged for reasons to be recorded in writing, not directly attributable
to the Government servant;
(ii) the amount of subsistence allowance
may be reduced by a suitable amount, not
exceeding 50 percent of the subsistence allowance admissible during the period of the
first three months, if, in the opinion of the
said authority, the period of suspension has
been prolonged due to reasons, to be recorded in writing, directly attributable to the
Government servant;
(iii) the rate of dearness allowance will be
based on the increased or, as the case may be
the decreased amount of subsistence allowance admissible under sub-clauses (i) and
(ii) above.
(b) Any other compensatory allowances admissible from time to time on the basis of
pay of which the Government servant was
in receipt on the date of suspension subject
to the fulfilment of other conditions laid
down for the drawal of such allowances.
(2) No payment under sub-rule (1) shall be made
unless the Government servant furnishes a certificate that he is not engaged in any other employ
omit, business, profession or vocation :
Provided that in the case of a Government servant
dismissed, removed or compulsorily retired from
service, who is deemed to have been placed or to
continue to be under suspension from the date of
such dismissal or removal or compulsory retireof Rule
ment, under sub-rule (3) or sub-rule (4)
12 of the Central Civil Services (Classification,
Control and Appeal) Rules, 1957, and who fails
to produce such a certificate for any period or
periods during which he is deemed to be placed or to
continue to be under suspension, he shall be entitled
to the subsistence allowance and other allowances
equal to the amount by which his earnings during
fa
such period or periods, as the case may be,li
short of the amount of subsistence allowance and
other allowances that would otherwise be admissible to him; where the subsistence allowance and
other allowances admissible to him are equal to or
less than the amount earned by him, nothing in this
proviso shall apply to him.
f
,DISMISSAL, RBMOVAL AND SUSPENSION 388
ORDERS/INSTRUCTIONS
1. Review of subsistence allowance :—The suspended officer would continue to draw subsistence
allowance at the rate of his leave salary on
half average pay until the competent authority passed an order under F.R. 53/(1)(ii)(a).
in view of the fact that any failure on the part
of the competent authority to pass an order as
soon as the suspended officer has been under
suspension for six (now three) months can either
involve serious hardship to the officer concerned
or involve unnecessary expenditure to Government, Ministries are requested to issue instrucions to all authorities under them having powers
to suspend Government servants under them with
a view to ensure that action is initiated in all such
cases in sufficient time so that the requisite order
can take effect as soon as the suspended officer
has completed six (now three) months under suspension.
(G. I., M.F., O.M. No. F. 19(4)-E. IV/55. dated the
17th June, 1958.)
[P.R. 53
of the subsistence allowance initially granted
if the period of suspension has been prolonged
for reasons directly attributable to the Government servant, i.e., by his adopting dilatory tactics.
Similary, in a case where the amount of subsistence allowance has been reduced after the first
review, the same can be increased upto fifty percent of the amount initially granted, if the period
of suspension has been prolonged for reasons
not directly attributable to the Government
servant and the Government servant has given
up dilatory tactics.
(G. I., M.F., O.M. No. F. (1)-E.IV(A)/66, dated the
30th June, 1966.)
(1-C) It has been decided that a review of the
subsistence allowance would be made at the
end of three months from the date of suspension
instead of the present practice of varying the subsistence allowance after 6 months. This would
also give an opportunity to the concerned authority to review not merely the subsistence allowance but also the substantive question of suspension.
(G. I., ME{A, Deptt. of Personnel & A.R. O.M. No
16012/1(79-LU dated the 23rd August, 1979.)
(1-A) It is obligatory under F.R. 53 that in
sufficient time before the expiry of the first six
(now three) months of suspension, the competent
authority should review each case in which the
period of suspension is likely to exceed six (now
three) months, and even if it comes to the conclusion that the rate is not to be altered having
regard to all the circumstances of the case, specific orders to that effect are to be passed placing
on record the circumstances under which the
decision had to be taken.
(O. I., M..,F O. M. No. F. 15 (16)-E.IV/5S, dated the
16th Febr uary , 1959.)
(1-B) Though the proviso to F.R. 54 (l)(ii)(a)
does not specifically provide for a second or
subsequent review, there is no objection to such
review(s) being made by the competent authority.
Such authority shall be competent to pass orders
to increase or decrease the rate of subsistence
allowance upto fifty per cent of the amount of
subsistence allowance initially granted, according to the circumstances of each case. A second
or subsequent review can be made at any time at
the discretion of the competent authority.
It is permissible to reduce the amount of subsistence allowance once increased on the basis
of the first review upto fifty percent of the amount
2. Subsistence allowance—Timely payment:—
(i) In the case of Ghandhyam Das Srivastava
Vs. State of Madhya Pradesh (AIR 1973 SC
1183), the Supreme Court had observed that
where a Government servant under suspension
pleaded his inability to attend the enquiry on
account of financial stringency caused by the
non-payment of subsistence allowance to him,
the proceedings conducted against him exparte
would be in violation of the provisions of Article
311(2) of the Constitution as the person concerned
did not receive a reasonable opportunity of defending himself in the disciplinary proceedings.
(ii) In the light of the judgement mentioned
above, it may be impressed on all authorities
concerned that they should make timely payment
of subsistence allowance to Government servants who are placed under suspension so that
they may not be put to financial difficulties. It
may be noted that, by its very no ture, subsistence
allowance is meant for the subsistence of a suspended Government servant and his family during
the period he is not allowed to perform any duty
and thereby earn a salary. Keeping this in view,
all concerned authorities should take prompt
steps to ensure that after a Government servant
is placed under suspension, he received subsistence allowance without delay.
390
DISMISSAL, REMOVAL AND SUSPENSION
(iii) The judgement of the Supreme Court
referred to' in para 1 above indicates that in that
case, the disciplinary .authority proceeded with
the enquiry exparte notwithstanding the fact
that the Government servant concerned had
specifically pleaded his inability to attend the
enquiry on account of financial difficulties caused
by non-payment of subsistence allowance. The
Court had held that holding the enquiry exparte under such circumstances would be violative of Article 311(2) of the Constitution on account of denial of reasonable opportunity of
defence. This point may also be kept in view
by all authorities concerned before involving the
provisions of Rule 14(20) of the CCS(CCA)
Rules, 1965.
[p.n. 53
the revovery of Government dues from the subsistence allowance granted to a Government
servant under suspension. The question of making ,
such recoveries from the subsistence allowance
has accordingly been under consideration for
some time past. The .permissible deduction fall
under the two categories :—
(a) Compulsory deductions.
(b) Optional deductions.
(2) It has been decided that the recovery of
the following deductions which fall under category (a) above, should be enforced from the subsistence allowance :—
(i Income-tax (provided the employee's
yearly income calculated with reference
to subsistence allowance is taxable).
(ii) House rent and allied charges, i.e., electricity, water, furniture, etc.
(iii) Repayment of loans and advances taken
from Government at such rates as the
head of the department deems it right to
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)
(Department of Personnel & A.R. O.M. No. 11012
10/76-Jests. (A) dated 6th October, 1976.)
fix.
(2-A)(i) The Stall' Side of the Committee of
the National Council (SCM) set up to review CCS
(CCA) Rules, 1965 has pointed out that inspite
of clear instructions, a large number of Government servants who are under suspension are not
being paid the subsistence allowance regularly.
(ii) As mentioned in the above O.M., Supreme
Court have held that if a government servant under
suspension pleads his. inability to attend the disciplinary proceedings on account of non payment
of subsistence allowance, the enquiry conducted
against him, ex-parte, could be construed as
denial of reasonable opportunity of defending
himself. It may, therefore, once again be impressed
upon all authorities concerned that after a Government servant is placed under suspension,
prompt steps should be taken to ensure that immediate action is taken under F.R. 53, for payment
of subsistence allowance and the Government
servant concerned receives payment of subsistence allowance without delay and regularly subject to the fulfilment of the condition laid down in
F.R. 53. In cases where recourse to ex-parte
proceedings becomes necessary, it should be
checked up and confirmed that the government
servant's inability to attend the enquiry is not
because of non-payment of subsistence allowance.
(Dc.ptt. of Personnel & A.R. O.M. No. 11012/17/85
Ests. (A) dated 28th October, 1985.)
3. Recoveries from subsistence allowance :-
(1) At present there is' no• provision in any rules
or orders issued by the Governmet of India for
19
(iv) Contribution under Central Government
Health Scheme.
Contribution
towards Central Govern(v)
ment Employees Insurance Scheme, 1977.
(vi) Subscription to the Central Governmen t
Employees' Group Insurance Scheme,
1980.
(3) The deductions falling under category (b),
which should not be made except with the Government servant's written consent, are as under :(a) Premia due on Postal Life Assurance
Policies.
(b) Amounts due to Co-operative Stores and
Co-operative Credit Societies.
(c) Refund of advances taken from General
Provident Fund.
(4) It has further been decided that the deductions of the following nature should not be made
from the subsistence allowance
(i) Subscription to a General Provident.
Fund.
(ii) Amounts due on Court attachments.
(iii) Recovery of loss to Government for which
a Government servant is resoponsible.
(5) As regards the recovery of over-payments,
the competent administrative authority will exercise discretion to decide whether the recovery
should be held wholly in abeyance or it should
be effected at a rate not exceeding one-third of
the subsistence allowance only, i.e., excluding
dearness allowance and other compensatory
allowances.
1
(O. I., M.F., O.M. No. F. 15(5)-E. IV/57, dated ih u
8th September, 1959 and 20th November, 1961.)
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392
DISkISSAL, ,,ItElf (NAL AND SUSPENSION F.R. 54. (1) When a Government servant who
has been dismissed, removed or compulsorily
retired is reinstated as a result of appeal or review
or would have been so reinstated bat for his retirement on superannuation while under suspension
or not, the authority competent to order reinstatement shall consider and make a specific order—
(a) regarding the pay and allowances to be paid
to the Government servant for the period
of his absence from duty including the period
of suspension preceding his dismissal, removal, or compulsory retirement, as the
case may he; and
(b) whether or not the said period shall be treated
as a period spent on duty.
(2) Where the authority competent to order
reinstatement is of opinion that the Government
servant who had been dismissed, removed or compulsorily retired has been fully exonerated, the
Government servant shall, subject to the provisions
of sub-rule (6), be paid the full pay and allowances
to which he would have been entitled, had he not
been dismissed, removed or compulsorily .retired or
suspended prior to such dismissal, removal or compulsory retirement, as the ease may be
Provided that where such authority is of opinion
that the termination of the proceedings instituted
against the Government servant lied been delayed
due to reasons directly attribatabic to the Government servant it may, after giving him an opportunity to make his representation within sixty
days from the date on which the communication in
this regard is served on him and after considering
the representation, i any, submitted by him, direct,
for reasons to be recorded in we:ting, that the
Government servant shall, subject to the provisions
of sub-rule (7) be paid for the period of such delay,
only such amotott (not being the whale) of such pay
and allowances as it may determine.
(3) In a case falling under sub-rule (2), the period
of absence from duty including the period of sus-
54
pension, preceding dismissal, removal or compul
sory retirement, as the ease may be, shall be treated
as a period spent on duty for all purpose's.
(4) In cases other than those covered by subrule (2) (including cases where the order of dismissal, removal or compulsory retirement. from
service is set aside by the appellate or reviewing
authority solely on the ground of non-compliance
with the requirements of clause (1) or clause (2) of Article 311 of the Constitution and no further
inquiry is proposed to be held the Government servant shall, subject to the povisions of sub-rules
(6) and (7), be paid such amount (not being the whole)
of the pay and allowances to which he would have
been entitled, had he not been dismissed, removed
or compulsorily retired or suspended prior to such
dismissal, removal or compulsory retirement, as
the case may be, as the competent authority may
determine, after giving notice to the Government
servant of the quantum proposed and after considering the representation, if any, submitted by him
in that connection within such period (which in
no ease shall exceed sixty dretis from the date on
which the notice has been served) as may b
specified, in the notice.
(5) In a case falling under sub-rule (4), the period
of absence from duty including the period of suspension preceding his dismissal, removal or compulsory retirement, as the case may be, shall not
be treated as a period spent on duty, unless the
competent authority specifically directs that it
shall be treated so for any specified purpose :
Provided that if the Government servant so desires such authority may direct that the period or
absence from duty including the period of suspension preceding his dismissal, removal or cone
pulsory retirement, as the case may be, shall b
converted into leave of any kind due and admissible to the Government servant,
394
DISMISSAL, REMOVAL AND S uSEENS4.N NOTE :—The order of the competent authority
under the preceding proviso shall be absolute
and no higher sanction shall be necessary for the
grant of—
(a) extraordinary leave in excess of three months
in the case of temporary G9vernimn t
servant; and
(b) leave of any kind in excess of five years in
the case of permanent or quasi-permanent
Government servant.
(6) The payment of allowances under sub-rule
(2) or sub-rule (4) shall be subject to all other conditions under which such allowances are admissible.
(7) The amount determined under the proviso to
sub-rule (2) or under sub-rule (4) shall not be less
than the subsistence allowance and other allowances admissible under Rule 53.
(8) Any payment made under this rule to a
Government servant on his reinstatement shall be
subject to adjustment of the amount, if any, earned
by him through an employment during the period
between the date of removal, dismissal or compulsory
retirement, as the case may be, and the date of
reinstatement. Where the emoluments admissible
under this rule are equal to or less than the amounts
earned during the employment elsewhere, nothing
shall be paid to the Government servant.
F.R. 54-A. (1) Where the dismissal, removal or
compulsory retirement of a Government
servant is set aside by a court of law and such
Government servant is reinstntml without holding
any further inquiry, the period of absence from
duty shall be regularised and the Government servant shall be paid pay and allowances in accordance
with the provisions of sub-rule (2) or (3) subject
to the directions, if any of the C. r urt.
(2)(i) Where the dismissal, removal or compulsory retirement of a Government servant
is set aside by the court solely on the ground
of non-compliance with the requirements
of clause (1) or clause (2) of Article 311
of the Constitution and where he is not
exonerated on merits, the Government servant shall, subject to the provisions of
sub-rule (7) of Rule 54, be paid such amount
[.R. 54-A
(not being the whole) of the pay and allowances to which he would have been entitled
had he not been dismissed, removed or
compulsorily retired, or suspended prior
to such dismissal, removal or compulsory .
retimn,ashcyetompetent authority may determine, after giving
notice to the Government servant of the
quantum proposed and after considering the
representation, if any, submitted by him,
in that connection with in such period (which
ha no case shall exceed sixty days from the
date on which the notice has been served)
as may be specified in the notice.
(ii) The period intervening between the date of
dismissal, removal or compulsory retirement
including the period of suspension preceding
such dismissal, removal or compulsory retirement, as the case may be, and the date
of judgement of the court shall be regularised in accordance with the provisions
contained in sub-rule (5) of Rule 54.
(3) If the dismissal, removal or compulsory retirement of a Government servant is set aside by
the court on the merits of the case, the period intervening between the date of dismissal, removal
or compulsory retirement including the period of
suspension preceding such dismissal, removal or
compulsory retirement, as the case may be, and the
date of reinstatement shall be treated as (laity for
all purposes and the shall be paid the full pay and
allowances for the period, to which he would have
been entitled, had he not been dismissed, removed
or compulsorily retired or suspended prior to such
dismissal, removal or compulsory retirement as
the case may be.
(4) The payment of allowances under sub-rule
(2) or sub-rule (3) shall be subject to all othu
conditions under which such allowances are admi
sible.
(5) Any payment made under this rule to
Government servant on his reinstatement shall Is
subject to adjustment of the amount, if any, canes
by him through an employment during the peria
between the date of dismissal, removal or compulsoi
396
DLSAISSAL. REMO VAL AND SUSPENSION retirement and the date of reinstantement. Where
the emoluments admissible under this rule are
equal to or less time those earned during the employment elsewhere, nothing shall be paid to the
Government servant.
F.R. 54-B. (I) Wnen a Government servant
who has been suspended is reinstated or would
have been so reinstated but for his retire:neat (including premature retirement) while under suspension, the authority competent to order reinstatement shall cansider and make a specific order—
(a) regarding the pay and allowances to be paid
to the Government servant for the period of
suspension ending with reinstatement or the
date of his retirement (including premature
retirement), as the case may be; and
(b) whether or not the said period shall be treated as a period spent on duty.
(2) Notwithstanding anything contained in Rule
53, where a Government servant under suspension
dies before the disciplinary or the court proceedings instituted against him are concluded, the period
between the date of suspension and the date of
death shall be treated as duty for all purposes and
his family shall be paid the full pay and allowances
for that period to which he would have been entitled
had he not been suspended, subject to adjustment in
respect of subsistence allowance already paid.
(3) Where the authority competent to order
reinstatement is of the opinion that the suspension
was wholly unjustified, the Government servant
shall, subject to the provisions of sub-rule (8) be
paid the full pay and allowances to which he would
have been entitled, had he not been suspended :
Provided that where such authority is of the
opinion that the termination of the proceedings
instituted against the Government servant had been
delayed due to reasons directly attributable to
the Government servant, it may, after giving
him an opportunity to make his representation
within sixty days from the date on which the .
communication in this regard is served on him
and after considering the representation, if any,
submitted by him, direct, for reasons to be recorded
in writing, that the Government servant shall
be paid for the period of such delay only such
amount (not being the whole) of such pay and
..11owances as it may determine.
{F.R. 54-B
(4) In a case falling under sub-rule (3) the period
of suspension shall be treated as a period spent
on duty for all purposes.
(5) In case other than those falling under subrules (2) and (3) the Government servant shall
subject to the provisions of sub-rules (8) and (9)
be paid such amount not being the whole of the
pay and allowances to which lie whould have been
entitled had he not been suspended, as the competent
giving notice
authority may determine, after to the Government servant of the quantum proposed
and after considering the representation, if any
submitted by him in that coninnection
such period (which in no case shall exceed sixty
days from the date on which the notice has been
served) as may be specified in the notice.
(6) Where suspension is revoked pending firmlisation of the disciplinary or the court proceedings,
1
any order passed under sub-rule (1) before the
conclusion of the proceedings against the Government servant, shall be reviewed on its own motion
after the conclusion of the proceedings by the
authority mentioned in sub-rule (1) who shall make
an order according to the provisions of sub-rule
(3) or sub-rule (5) as the case may be.
(7) In a case falling under sub-rule (5), the
period of suspension shall not be treated as a period
spent on duty unless the competent authority
specifically directs that it shall be so treated for
any specified purpose:
Provided that if the Government servant so
desires such authority may order that the period
of suspension shall be converted into leave e
any kind due and admissible to the Government
servant.
order of the competent atitherit
NOTE.—The
under the preceding proviso shall bo absolute
and no higher sanction shall be necessary for
the grant of :-leave in excess of tlirc_
(a) extraordinary months in the case of temporary Govern
ment servant; and
(b) leave of any kind in excess of five year
in the case of permanent or quasi-pee
manent Government servant,
(8) The payment of allowances under sub
rule (2), sub-rule (3) or sub-rule (5) shall be subjee
to all other conditions under which such allowance
arc admissible.
(9) The amount determined under
o sub-rule (3) or under sub-rule (5) shall not
less than the subsistence allowance and oti
allowances admissible under Rule 53.