Board of Supervisors Special Meeting Agenda

MEMBERS OF THE BOARD
BOARD OF SUPERVISORS
COUNTY OF MADERA
MADERA COUNTY GOVERNMENT CENTER
200 WEST FOURTH STREET / MADERA, CALIFORNIA 93637
(559) 675-7700 / FAX (559) 673-3302 / TDD (559) 675-8970
Agendas available: www.madera-county.com/supervisors
BRETT FRAZIER
DAVID ROGERS
RICK FARINELLI
MAX RODRIGUEZ
TOM WHEELER
TANNA G. BOYD, Chief Clerk of the Board
ANY INDIVIDUAL WITH A DISABILITY MAY REQUEST SPECIAL ASSISTANCE BY CONTACTING
THE CHIEF CLERK TO THE BOARD OF SUPERVISORS
AMENDED AGENDA
for Regular Meeting of the Madera County Board of Supervisors
Tuesday, February 3, 2015
9:00 AM
MADERA COUNTY SERVING PEOPLE TO BUILD A BETTER WAY OF LIFE
Meetings of the Board of Supervisors shall convene in the Board of Supervisors Chambers, Madera
County Government Center, 200 West Fourth Street, Madera, California. The Board of Supervisors
meets simultaneously as the Board of Supervisors, the Board of Directors of all Dependent Special
Districts governed by the Board, and the Governing Body of each and every other public entity for
which the Board of Supervisors serves as the Governing Body.
“Supporting documents relating to the items on this agenda that are not listed as „Closed Session‟ are available through the
County of Madera website at http://madera-county.com/. These documents are also available at the Office of the Clerk of
the Board of Supervisors, 200 West Fourth Street, Fourth Floor, Madera, CA 93637. Supporting documents relating to the
items on this agenda that are not listed as „Closed Session‟ may be submitted after the posting of the agenda and are
available at the Office of the Clerk of the Board of Supervisors. Please visit the Office of the Clerk of the Board of
Supervisors for updates.”
1.
INVOCATION AND PLEDGE OF ALLEGIANCE
2.
CHAIRMAN’S COMMENTS
3.
CONSENT CALENDAR
4.
ADDITIONS TO THE AGENDA: Items identified after preparation of the Agenda for
which there is a need to take immediate action. Two-thirds vote required for
consideration. (Government Code Section 54954.2(b)(2))
5.
PUBLIC COMMENT – The first 15 minutes of each regular session is set aside for
members of the public to comment on any item within the jurisdiction of the Board, but
not appearing on the agenda. Items presented under public comment may not be
discussed or acted upon by the Board at this time. For items appearing on the agenda,
the public is invited to comment at the time the item is called for consideration by the
Board. Any person addressing the Board under public comment will be limited to a 3
minute presentation to ensure that all interested parties have an opportunity to speak.
Also, all persons addressing the Board must state their name and county of residence for
the record.
6.
SUPERVISORS AND STAFF REPORTS
7.
PENDING LEGISLATION – DISCUSS, SUPPORT OR OPPOSE LEGISLATION
PRESENTED BY SUPERVISORS AND/OR STAFF
8.
SOCIAL SERVICES DEPARTMENT
Discussion and consideration of approval of a Resolution appointing Donna Allen-Foster
as a Retired Annuitant to the position of Office Assistant Supervisor I (Extra Help),
waiving the 180 day wait period, pursuant to California Public Employees' Pension
Reform Act of 2013.
9.
PUBLIC WORKS DEPARTMENT
Second hearing to consider an Ordinance amending Title 13 of the Madera County
Code, requiring the Installation of water meters and elevation measuring devices in new
water wells and well replacements only.
10.
Technical Standards for Water Meters.
a. Hearing to consider approval of an Emergency Ordinance amending Chapter 13 of
the Madera County Code to add sections for Water Meter and Groundwater Level
Measuring Device Standards.
b. Discussion and consideration of approval of a Standard Drawing (Drawing No. W-7H)
for Typical Water Meter and Sounding Tube/Port Installation.
11.
BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 43,
MIAMI CREEK KNOLLS/PUBLIC WORKS DEPARTMENT
Water System Improvements Project.
a. Discussion and consideration of approval of a Resolution of Necessity for the
acquisition of an easement interest in real property located at 45545 Dillon Drive,
Ahwahnee, APN 055-141-025 by Eminent Domain, for Maintenance District No. 43,
Miami Creek Knolls Water System Improvements Project.
b. Discussion and consideration of approval to authorize County Counsel to prepare
and prosecute, or retain counsel to prepare and prosecute, in the name of the County
of Madera, the condemnation court proceedings that will follow.
c. Discussion and consideration of approval to authorize the Public Works Director to
perform any other actions necessary to accomplish the acquisition of the easement.
10:00 A.M. HEARING
12.
COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT
Hearing to discuss possible applications for funding under the State Community
Development Block Grant (CDBG) Program and to solicit citizen input on possible
activities to be included in the applications, and to discuss Program Income programs,
accounting and program guidelines.
a. Discussion and consideration of approval of the Madera County Program Income
Reuse Plan;
b. Discussion and consideration of approval to authorize the Planning Director to sign
the Program Income Reuse Plan;
c. Discussion and consideration of approval to establish a Revolving Loan Fund
account for Housing Acquisition and a Revolving Loan Fund account for Housing
Rehabilitation program income funds receipt and use;
d. Discussion and consideration of approval to establish a Revolving Loan Fund for
Economic Development for Microenterprise Financial Assistance funds receipt and
use; and
e. Discussion and consideration of approval of the Housing Rehabilitation for OwnerOccupied and Owner-Investor, Homebuyer Assistance, and Microenterprise Program
Guidelines as presented.
THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT
BASIS, NOT NECESSARILY IN THE ORDER LISTED
13.
CLOSED SESSION:
a. Request for Closed Session: Conference with Labor Negotiator, pursuant to
Government Code Section 54957.6, County Negotiator: Adrienne Calip, Employee
Organization: All Units
b. Request for Closed Session: Conference with Real Property Negotiator, pursuant
to Government Code Section 54956.8, Negotiating Party: Eric Fleming, County
Administrative Officer, Assessor's Parcel Number: 066-010-022
c. Request for Closed Session: Conference with Legal Counsel - Existing
Litigation, pursuant to Government Code Section 54956.9 (d)(1) County of
Madera vs. Continental Estates (Madera Superior Court Case MCV 040316)
d. Request for Closed Session: Public Employee Performance Evaluations,
pursuant to Government Code Section 54957, Title of Position: Director of
Behavioral Health Services
e. Request for Closed Session: Public Employee Performance Evaluations,
pursuant to Government Code Section 54957, Title of Position: Director of Public
Health
f. Report by County Counsel on Closed Session Items.
14.
ADJOURNMENT
ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO
BE ROUTINE AND WILL BE ENACTED BY ONE MOTION
CONSENT CALENDAR
A.
Consideration of approval of Minutes for January 27, 2015.
B.
Consideration of approval of Minutes for Special Joint Meeting of January 27, 2015.
C.
AUDITOR-CONTROLLER DEPARTMENT. Consideration of entering into
Agreement with Bartel Associates, LLC, in an amount not to exceed $18,000.00, to
provide Actuarial Services of the County's retiree healthcare plan as of June 30,
2013 as required by Governmental Accounting Standards Board (GASB) Statement
No. 45, for use in the County's 2013-2014 and 2014-2015 financial statements.
D.
AUDITOR-CONTROLLER DEPARTMENT. Consideration of entering into
Agreement with Robert Sesnon, CPA PC, in an amount not to exceed $18,200.00,
for professional services to evaluate the current General Ledger structure of the
County's IFAS financial software and financial reporting needs.
E.
BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 3. Consideration of
approval to correct the term of appointment of Nancy Meyers on the Civil Service
Commission for a term ending February 2018.
F.
BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 5. Consideration of
approval to appoint David Dutton as the District 5 Representative on the Civil
Service Commission, for a term ending February 3, 2019.
G.
PUBLIC WORKS DEPARTMENT. Consideration of entering into a Memorandum of
Understanding (MOU) with the North Fork Rancheria of Mono Indians for snow
removal along road segments on Wah-Up-Way and Kunugib Way.
H.
VETERANS SERVICE DEPARTMENT. Consideration of approval of Receipt of
Unanticipated Revenue No. 14-048, in the amount of $12,629.00, to be
appropriated to Veterans Service Office, Office Expense and Equipment < Fixed
Asset Limit. 4 Votes Required
I.
BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO.
6, LAKE SHORE AND MAINTENANCE DISTRICT NO. 7, MARINA VIEW/PUBLIC
WORKS DEPARTMENT. Specialized Technical Services for Pilot Study Protocol.
1. Consideration of entering into Agreement with Water Remediation Technology,
LLC, in an amount not to exceed $24,249.00, for professional technical services
in the Pilot Study Protocol for the treatment of uranium to Maintenance District
No. 6, Lake Shore and Maintenance District No. 7, Marina View.
2. Consideration of approval to authorize the Public Works Director to issue the
Notice to Proceed.
3. Consideration of approval to authorize the Auditor-Controller to issue payments
for contingencies up to 10% of the contract award amount per established
County policy.
4. Consideration of approval to authorize the Public Works Director to solely issue
and approve Contract Change Orders in accordance with Public Contract Code,
not to exceed authorized contingencies.
J.
BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO.
6, LAKE SHORE AND MAINTENANCE DISTRICT NO. 7, MARINA VIEW/PUBLIC
WORKS DEPARTMENT. Specialized Technical Services as set forth in Pilot Study
Protocol.
1. Consideration of approval of three (3) separate contracts for the services
outlined in the Pilot Study Protocol for the treatment of arsenic and manganese
to Madera County Maintenance District No. 6, Lake Shore and Maintenance
District No. 7, Marina View, a total amount of $39,300.00, to the following three
lowest responsive and responsible proposers:
a. Pureflow Filtrations Div., in an amount not to exceed $13,200.00;
b. Filtronics Inc., in an amount not to exceed $9,100.00; and
c. Loprest Water Treatment Company, in an amount not to exceed $17,000.
2. Consideration of approval to authorize the Public Works Director to issue the
Notice to Proceed.
3. Consideration of approval to authorize the Auditor-Controller to issue payments
for contingencies up to 10% of the contract award amount per established
County policy.
4. Consideration of approval to authorize the Public Works Director to solely issue
and approve Contract Change Orders in accordance with Public Contract Code,
not to exceed authorized contingencies.
NEXT MEETINGS: FEBRUARY 4, 2015, BOY SCOUTS CIVICS DAY
FEBRUARY 10, 2015, REGULAR CALENDAR
FEBRUARY 17, 2015, NO BOARD MEETING
FEBRUARY 24, 2015, NO BOARD MEETING
MARCH 3, 2015, REGULAR CALENDAR
MARCH 10, 2015, REGULAR CALENDAR
MARCH 17, 2015, REGULAR CALENDAR
MARCH 24, 2015, REGULAR CALENDAR
MARCH 31, 2015, NO BOARD MEETING
APRIL 7, 2015, REGULAR CALENDAR
APRIL 14, 2015, REGULAR CALENDAR
APRIL 21, 2015, REGULAR CALENDAR
APRIL 28, 2015, REGULAR CALENDAR