VACANCY NOTICE NO. WRO/VN/2015/4 Issue Date: 5 February

VACANCY NOTICE NO. WRO/VN/2015/4
Issue Date: 5 February 2015
Title
Post No.
Grade
Duty Station
Organizational Location
Duration
Closing Date: 26 February 2015
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:
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Team Assistant
361947
ND.4
New Delhi, India
WHO India Country Office
Two years
MAIN DUTIES TO BE PERFORMED
Under the overall guidance of WR India and direct supervision of NPO (Administration) for
providing administrative assistance, the incumbent will perform the following duties:
1. Draft replies to general and administrative correspondence on the basis of instructions or on
own initiative, and finalize such correspondence.
2. Using GSM, prepare travel requests for official WHO travel. Make flight and hotel reservations,
prepare travel files and deal with other related matters as requested or on own initiative.
3. Initiate, through Oracle/GSM procurement module, contracts for consultants, Agreements for
Performance of Work (APW), Technical Services Agreements (TSA), and General External
Services requests (GES). Monitor and record receipt of deliverables, and initiate and monitor
payments as needed. Initiate, through Oracle/GSM procurement module, and monitor and
receipt of deliverables.
4. In collaboration with senior administrative support staff, monitor deadlines, reminding staff
members of such and ensuring that correspondence and queries are responded to in a timely
manner.
5. Type, edit for language and grammar, correct and format, in accordance with WHO and
departmental styles, technical reports and documents, tabular materials and assist in
preparing presentations.
6. Obtain documents and information from in-house and external sources as required; perform
information searches (library, internet) as requested.
7. Assist in maintaining filing systems, ensuring correct file numbers in the outgoing
correspondence so that documents pertaining to various WCO activities are traceable and
accessible as required.
8. Screen and receive visitors and telephone calls with tact, discretion, maintain calendar of
appointments, answer queries and/or redirect visitors and callers with diplomacy and courtesy,
obtain background information on the purpose of appointments.
9. Support the organization of team and departmental meetings, workshops, seminars, etc,
including the typing of lists of participants, preparation of travel requests, letters of invitation,
files, presentations and slides, reservation of meeting rooms and hotel accommodation.
10. Perform other related duties as required or instructed, including provision of support to other
areas of work and teams within the department, as required
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EDUCATIONAL QUALIFICATIONS, EXPERIENCE, ETC.
Competencies
Knowledge & Skills
Qualifications Required
- Communicating in a credible and effective way
- Knowing and managing yourself
- Producing results
- Fostering integration and team work
- Ability to draft routine correspondence.
- Ability to use Word Processing Equipment; knowledge of use of other
software applicatons on advantage.
- The incumbent maintains and updates proficiency in the use of modern
office technology through in-house courses, on-the-job training and/or
self-training. He/she keeps abreast of changes in procedures and
practices, regulations and rules, organizational structure, in WCO-India.
Essential: Completion of secondary school education or equivalent.
Desirable: University degree in the area of administration or training in
secretarial work is an asset.
Experience
Essential: At least 3-4 years of general clerical and administrative work
experience.
Desirable: Experience in WHO, other international organizations or UN
Agency would be an advantage.
Languages
Excellent knowledge of written and spoken English and working
knowledge of local language.
LATE APPLICATIONS WILL NOT BE ACCEPTED
Notes:
1. Applications addressed to Human Resources, World Health Organization, Country Office for India,
should be submitted through e-mail to hrindia@searo.who.int. The subject line of the e-mail
should contain “Vacancy Notice No. WRO/VN/2015/4” only.
a. Staff member applicants, including temporary staff, should attach one copy each of WHO
824E and WHO Personal History Form (PHF) (signed and duly completed in all respects);
b. External applicants should attach a brief resume giving details of relevant work experience and
qualifications;
c. Applicants from the United Nations or Specialized Agencies should apply through their
Personnel Officers, and should attach completed personal history forms;
2. Separate applications are required for more than one vacancy;
3. A written test, using computer, will be held for the short-listed applicants. Their performance in
written test will decide applicant’s eligibility to appear in the interview;
4. External candidates will be contacted only if under serious consideration;
5. WHO is committed to workforce diversity;
6. WHO does not recruit smokers or other tobacco users;
7. Please contact the Human Resources, World Health Organization, Country Office for India, New
Delhi for any further details.
WHO has a smoke-free environment