Application Pack - Catholic Education, Diocese of Cairns

Holy Spirit College, Cairns & Cooktown
Head of Boarding – Cooktown Campus
Full Time Permanent Position
Commencing 16 March 2015
Applications Close: 8 March 2015
Applications are invited from suitably qualified and experienced candidates for this position.
Intending applicants must:
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Be fully supportive of the ethos of Catholic Education;
Be eligible for or hold a Working with Children Blue Card.
APPLICATION FORM
Non-Teacher Employment
in Cairns Diocese Schools and Colleges
HOW TO APPLY
APPLICATION FORM
1. APPLICATION FORM
Complete the attached Application for Employment Form. Include referees. A referee from your
current or most recent line manager must be included.
2. DOCUMENTATION
Are you a current employee of Catholic Education Cairns? Yes No
If Yes I authorise Catholic Education to provide current copies of required documentation from
my personnel file to the Principal receiving this application.
If No Attach Certified copies of required documentation as listed on page 3 of the application
form.
3. COVERING LETTER
Provide a covering letter outlining your experience and reason for applying for this position.
4. RESUME
Provide a Resume which includes:
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Education (Tertiary studies and Qualifications)
Professional Development (any other courses you have completed or are currently enrolled
in)
Professional memberships
Employment history (position, school/organisation, dates)
5. SUBMIT APPLICATION
Submit your application comprising of:
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To:
Application for Employment Form
Applicable certified copies of documentation
Covering letter
CV/Resume
The Principal
Ms Erica Prosser
Holy Spirit College
PO Box 591
MANUNDA QLD 4870
Ph: (07) 4053 4550
Email: eprosser@cns.catholic.edu.au
YOU WILL RECEIVE CONFIRMATION OF RECEIPT OF YOUR APPLICATION.
APPLICATION FORM
Non-Teacher Employment
in Cairns Diocese Schools and Colleges
APPLICATION FORM
POSITION APPLIED FOR: HEAD OF BOARDING – COOKTOWN CAMPUS | HOLY SPIRIT COLLEGE, CAIRNS & COOKTOWN
PERSONAL DETAILS
PLEASE COMPLETE FORM IN BLOCK LETTERS WITH BLACK OR BLUE BIRO
New
Title:
Current Employee
Mr
Mrs
Miss
ID Number__________________________________________________
Ms
Other ___________________________________________
Surname:________________________________________________________________________________________
Given Names:_____________________________________________________________________________________
Preferred Name:___________________________________________________________________________________
Residential Address:____________________________________________________________Post Code:___________
Postal Address:
As Above ____________________________________________________Post Code:___________
Home Phone:______________________________________
Mobile:______________________________________
Email:___________________________________________________________________________________________
Religion:_________________________________________________________________________________________
RESIDENCY DETAILS
Australian Citizen
DOCUMENTARY EVIDENCE REQUIRED
Australian Permanent Resident
New Zealand Citizen
Non-Australian/New Zealand Citizen holding a valid visa with work entitlements.
Visa Class:_________________________ Visa Sub-class:_______________________ Visa Expiry Date:_____________
If born overseas, date of arrival in Australia _____________________________________________________________
REFEREES
In order to make an informed decision on your suitability for the position, Catholic Education will require to speak to
referees that you nominate. A referee is a person that can provide us with detail in respect to your work ethic,
experience and competency. Please list three referees, including a line manager in your most recent education position,
e.g. Principal. A Church representative/ Religious or Clergy reference is defined as a Parish Priest, Bishop or member of
a religious order. We reserve the right to request an additional referee if we believe a person has not been fully
forthcoming.
Referee 1 (Line Manager)
Referee 2 (Employer)
Name:__________________________________________
Name:_________________________________________
Position:________________________________________
Position:________________________________________
Organisation:____________________________________
Organisation:____________________________________
Phone Number:__________________________________
Phone Number:__________________________________
Mobile:_________________________________________
Mobile:________________________________________
Email:__________________________________________
Email:__________________________________________
Referee 3 (Church Representative)
Name:__________________________________________
Position:________________________________________
PLEASE NOTIFY YOUR REFEREES THAT YOU ARE
APPLYING FOR THIS POSITION AND ENSURE YOU HAVE
THEIR CONSENT TO NOMINATE THEM.
Organisation:____________________________________
Phone Number:__________________________________
Mobile:_________________________________________
Email:__________________________________________
IT IS THE APPLICANT’S RESPONSIBILITY TO ENSURE
ALL REFEREE INFORMATION PROVIDED IS ACCURATE
AND CONTACT DETAILS ARE CORRECT.
APPLICATION FORM
Non-Teacher Employment
in Cairns Diocese Schools and Colleges
MEDICAL INFORMATION
APPLICATION FORM
Do you have any pre-existing injuries or medical conditions (including any WorkCover claims) which Catholic Education
Services should be aware of that could be aggravated by performing the inherent requirements of the position applied
for or in assessing workplace adjustments that would be required for your employment?
Yes
No
Prefer not to answer
If Yes, please complete table below:
DATE OF INJURY/CONDITION
NATURE OF INJURY/CONDITION
STATUS OF INJURY/CONDITION
PLEASE ATTACH EXTRA PAGES TO APPLICATION IF NEEDED.
WORKING IN THE DIOCESE OF CAIRNS
The Catholic school system is an integral part of the Church. The Catholic Diocese of Cairns extends from Cardwell in
the south, west to the Northern Territory border including the Atherton Tablelands, and north to gulf country, Cape
York Peninsula and the Torres Strait Islands. With the exception of Catholic Education’s Thursday Island school, all
schools and colleges are within two hours driving time from Cairns.
Catholic Education Services is the Diocesan education office. Leadership and strategic management of the system of
schools is the responsibility of the Executive Director of Catholic Education Services, who is the employer of all
Catholic Education staff in the Diocese.
Conditions of employment, including Salary, Leave Entitlements, and Notice, are in accordance with the Single
Enterprise Collective Agreement – Diocesan Schools 2012 - 2015. Salary level will be in accordance with Schedule 1,
including calculations from statements of service provided.
Employment is conditional upon the acceptance of the Statement of Principles for Employment in Catholic Education
and the Code of Conduct for Employees of Catholic Education, Diocese of Cairns, and attainment of Accreditation to
Teach Religion in a Catholic School. All employees have a responsibility for promoting and safeguarding the wellbeing
of children and young persons that they are responsible for or come into contact with.
Further information about Catholic Education in the Diocese of Cairns is available from the website:
www.cns.catholic.edu.au.
EMPLOYMENT COLLECTION NOTICE
In applying for this position and submitting your application for employment you will be providing Catholic Education
Services – Diocese of Cairns with personal information, for example your name, address and information contained in
your resume. We will collect and record this information in order to assess your application.
If you believe that any of your personal information held by us is incomplete or inaccurate you have the right, in
accordance with the provisions of the Privacy Legislation, to notify us and make any updates or corrections.
If you knowingly supply false or misleading information, you will not be entitled to compensation or damages under
the Workers’ Compensation and Rehabilitation Act 2003 (the Act), for any event that aggravates the non-disclosed
pre-existing injury or medical condition.
Where you have provided us with the name and address of a person in connection with your application (e.g. referee)
you should inform the person that you have done so and the reason for it. You should also inform them that the
information is to be used solely in connection with your application for employment.
In submitting this application for employment you agree that you will not seek access to references provided by third
parties or to confidential notes or reports made by us relating to your application for employment. We seek your
agreement in this regard to ensure that referees are not inhibited from providing complete and accurate references as
to your suitability for the position. Access to feedback on the selection process is available.
Any appointment to a teaching position with Catholic Education in the Diocese of Cairns is subject to the appointee
demonstrating appropriate qualifications and registration with the Queensland College of Teachers Registration.
Your records will be kept on file for a twelve month period only pending your employment within the Diocese.
APPLICATION FORM
Non-Teacher Employment
in Cairns Diocese Schools and Colleges
APPLICATION FORM
PRIVACY POLICY
To view Catholic Education’s Privacy Policy, visit www.cns.catholic.edu.au and click on About/Privacy.
DECLARATION
If submitting electronically, selecting Yes denotes supplying your signature.
I agree to the conditions of the Employment Collection Notice. I understand that I have a duty to disclose
sufficient information to enable a prospective employer to make a properly informed decision about my
employment.
Yes
Date ______/______/______
I declare that the information I have provided in this application is true and correct at the time of submission.
Yes
Date ______/______/______
I have read, understood and accept that the Code of Conduct and Statement of Principles referred to above are
contractual obligations underpinning employment with Catholic Education - Diocese of Cairns.
Yes
Date ______/______/______
Signed (IF NOT SUBMITTING ELECTRONICALLY) _________________________________________________
Date ______/______/______
DOCUMENTARY EVIDENCE CHECKLIST
CERTIFIED COPIES OF ALL DOCUMENTS TO ACCOMPANY APPLICATION
Cover Letter
Current Resume / Curriculum Vitae
Qualifications & Academic Transcripts (Where Applicable)
Professional Membership OR
ALL APPLICANTS ARE REQUIRED TO HOLD
OR HAVE THE ABILITY TO OBTAIN AT
LEAST ONE OF THESE REGISTRATIONS.
Working with Children Blue Card
(SEE IMPORTANT INFORMATION BELOW)
Current Queensland College of Teacher’s Registration OR
Eligibility of Working Rights in Australia (one of the following):
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Australian or New Zealand Passport; or
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Passport issued by the government of another country; or
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Photo ID issued by another Australian Government agency and:
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Australian or New Zealand birth certificate; or
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Australian or New Zealand citizenship certificate; or
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Confirmation of enrolment to vote in an Australian state or federal election.
IMPORTANT INFORMATION REGARDING WORKING WITH CHILDREN BLUE CARDS
YOU DO NOT REQUIRE A BLUE CARD OR AN EXEMPTION CARD IF YOU ARE:
A Registered Health Practitioner
Performing within your professional area.
A Registered Teacher
Even if you are working outside of your professional capacity at the school.
YOU DO REQUIRE A BLUE CARD OR AN EXEMPTION CARD IF YOU ARE:
Working in a School Environment
And are not a Registered Teacher or a Registered Health Practitioner.
For more information please visit:
http://www.bluecard.qld.gov.au/employees/SchoolsEmployeesotherthanteachersandparents.html
POSITION DESCRIPTION
POSITION TITLE:
Boarding Manager
SECTION:
Holy Spirit College – Cooktown Campus
REPORTS TO:
Principal
CLASSIFICATION:
AUTHORISATION:
Executive Director
1. CATHOLIC EDUCATION SERVICES
Catholic Education Services Cairns consists of twenty-seven schools including nineteen primary
schools, One prep to Year 12 school and seven secondary colleges which includes a Special
Assistance School with campuses in Cairns and Cooktown. There are also plans for two more schools
opening in 2016 including a primary school in Weipa and a Prep to Year 12 school in the Mount Peter
region of southern Cairns.
CES is committed to building communities of learning that provide a safe, nurturing and
academically challenging environment for all students.
Leadership and strategic management of the system of schools is the responsibility of the Executive
Director of Catholic Education. Through a team of professionals the Executive Director manages and
facilitates a number of significant and particular delegations which include:
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Support of the mission of the Church as delivered through Catholic education;
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Support of schools by providing services that strengthen school capacity;
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Provision of leadership and forward planning to develop organisational capability;
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Distribution to schools of government allocated funds and their accountability;
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Monitoring of quality of schools and compliance/accountability with requirements
of governments, Church and parents;
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Within limits, provision of some centralised, specialised student services, where this is the
most effective and efficient approach.
2. PURPOSE OF ROLE
The Boarding Manager is responsible for the provision of care in the Boarding Community where
justice, compassion, excellence and hospitability should be evident in all interactions of staff with
each other and with students, as well as the boarder community.
The Boarding Manager is responsible for developing a team who provides a warm, friendly, safe
environment which attends to the pastoral needs (social, emotional, intellectual, physical and
spiritual) of all boarders.
The Boarding Manager works directly with the Head of Campus and College Principal in overseeing
the systems of care and student management in order to create an effective environment for
teaching, learning and living away from home.
The Boarding Manager works closely with the College Leadership team on all matters affecting
residential student organization, the religious life of the College, pastoral care and student
management.
The Boarding Manager reports in the first instance to the Head of Campus and works closely with
the College Principal.
This is a role that requires sensitivity, discretion, confidentiality, vision and a collaborative style of
leadership with energy and commitment.
3. PRIMARY DUTIES AND RESPONSIBILITIES
Typical duties performed include, but are not limited to:
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Exercise Religious Leadership in the College.
Providing leadership with the College Leadership Team to enhance and model the Catholic life
and culture of the College;
Ensuring regular opportunities for student and staff prayer and encouraging opportunities for
the faith development of the Boarding staff;
Maintaining a spirit of justice and compassion in the administration of the Residential College
with a special awareness of the living needs of indigenous students and those families that live in
remote and rural parts of the state;
Providing just and compassionate support for all students of the College ;
Providing support for the College’s pastoral care of staff, students and families;
Exercise leadership as a delegated pastoral leader of the residential community.
In conjunction with the Head of Campus and College Principal have responsibility for:
Promoting a deep sense of community and family spirit within the Boarding College so that all
team members and students feel a sense of identity and belonging;
Briefing the Head of Campus and Principal on changing pastoral needs of the students;
Promoting harmonious and cooperative relationships between staff members and students;
Establishing policies and practices that promote a positive climate within the residential
facilities;
Establishing policies and procedures to induct new students into the culture and pastoral care
practices of the College through a transition programme of welcome and induction and through
clearly set expectations that are just and reasonable;
Leading and developing the residential supervising team and providing professional support for
them by inducting them personally, by setting rosters; by meeting each week with all supervisors
and publishing the Minutes of the set Agenda so that there is transparency of process and
clearly stated expectations at the highest ethical level;
Developing a Pastoral Plan for students and educating all staff in awareness and commitment to
the plan;
Ensuring that Child Protection legislation is implemented fully within the pastoral practices of
the College and that legislation regarding mandatory reporting is clearly understood by all staff
and by students;
Establishing proper criteria and procedures with the Head of Campus for the notification of
students at risk;
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Referring complex cases to the Head of Campus for coordinated follow through with parents and
ensuring that the Principal is kept fully informed on all matters of a serious nature;
Assisting in the development of and supporting the management and administration of a just,
fair and consistent Student Behaviour Policy;
Working with appropriate procedures in the residential facility which will encourage the
maintenance of the students’ growth in self-discipline and respect for others;
Providing guidance to the staff in the interpretation and application of systems and processes;
Establishing systems to review, explain and promulgate expectations to students, staff and
parents;
Establishing systems to inform parents of the pastoral policy and of lines of communication with
staff through the publication of the Student Handbook;
Ensuring guidelines are given to students concerning their safety and well-being while outside
the College with risk-plans clearly stated for all activities according to OH&S Compliance
Legislation;
Ensuring that an atmosphere of care, security and good order is maintained, in which boarding
students experience a sense of welcome, belonging, value and respect for their individuality.
3. Exercise Administrative leadership in support of employment and workplace related
processes.
In conjunction with the Head of Campus be responsible for:
• Taking responsibility for the induction, regular mentoring, performance management and
support of Boarding Supervisors and of their special responsibility in regard to the principle of
“in loco parentis”;
• Taking a proactive response by working closely with parents and relevant support personnel in
the case of any boarder experiencing special difficulties;
• Ensuring that the exercise of student management in the residential houses is fair and consistent
and that students and staff are held accountable for their actions;
• Ensuring that the boarding staff are appropriately allocated and deployed and that regular
reviews take place to ensure the highest standards of care are maintained;
• Overseeing the development and implementation of an effective Boarders’ reporting process for
the benefit of their parents and families;
• Developing a close working relationship with the Head of Campus and College Principal to
negotiate a budget of operation for the residential facilities and to ensure the highest standards
of food production and distribution are maintained in the kitchen in compliance with the latest
Health requirements as published;
• Reporting regularly to the College leadership team on any pertinent issues arising for students of
the residences, to maintain a close alignment in policies and practices;
• Ensuring that all boarding staff are aware of legal and statutory requirements in the care of the
students;
• Ensuring that the Boarding Supervisors have in place effective procedures to oversee the
movement and behaviour of boarding students at all times;
• Enabling opportunities for the boarding students’ physical, sporting, social and cultural
development through the organization of a varied range of appropriate activities;
• Leading the Boarding Supervisors in the development and implementation of an effective
operational boarding schedule that includes the daily timetable, weekend activities, attendance
at school events, liturgies and celebrations;
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Ensuring that the Boarding Supervisors, have in place effective procedures to oversee health and
hygiene issues at all times;
Ensuring that boarding students who require medical support and/or hospitalization are
effectively supported;
Ensuring the provision of safe transport for boarding students to and from school activities as
required.
Exercise strategic leadership in ensuring educational outcomes.
In conjunction with the Head of Campus be responsible for:
Taking responsibility with the College Leadership team for developing a culture of continuous
improvement and the development and implementation of College improvement initiatives;
Encouraging an environment which encourages students to learn ;
Assisting with the celebration of student achievement at academic, sporting and cultural levels;
Contributing to the processes of professional and performance review for boarding staff in
collaboration with the Head of Campus;
Assist in the development of a Strategic Plan to achieve a Residential Care vision for the College
and its facilities.
Exercise Organizational Leadership to support the effective and efficient administration of
the Boarding School.
In conjunction with the Head of Campus be responsible for:
Facilitating processes and providing support as needed to ensure adherence to legislative,
mandatory and system level requirements relevant to Pastoral Care of students;
Attending and contributing to Parent and Student Information Evenings and Open Days and
visits to communities.
Contributing to the College Newsletters and Yearly Magazine as required;
Assisting with Parent Information sessions;
Establish, maintain and communicate procedures to support the Pastoral Care of students
6. Exercise leadership in the development of relationships and Community.
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Living and acting in a way that respects the beliefs and practices of the Catholic community
Contributing to the development of an environment that is welcoming, hospitable, life-giving
and just;
Facilitating collaborative processes that build relationships and promote shared commitment,
partnership and a sense of achievement;
Establishing and maintaining clear and consistent lines of communication and follow-up
processes that support the information needs on boarding issues for the College Leadership;
Supporting the extra-curricular programme, giving encouragement and direction to those
involved;
Supporting the initiatives of parents and other groups working within the College by regular
attendance at special College events;
Attending and reporting formally on the Australian Boarding School Association Conferences
annually and communicating shared understandings with the COG;
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Contributing to ongoing issues for families in isolated areas by ensuring the proper
implementation of Australian Boarding School Standards, keeping abreast of the work generally
of similar national bodies;
Demonstrating a capacity to reflect on experience, to develop a balance in commitment and
personal self-care and to develop an authentic personal spirituality with the ability to reach
decisions after a sound process of discernment.
4. MANDATORY QUALIFICATIONS AND REQUIREMENTS
Selection Criteria
1. Proven experience working with both male and female disengaged and people at risk within
a secondary school age range;
2. A proven understanding of working with indigenous youths;
3. Demonstrate experience in understanding young people with regards to behaviour and
welfare, particularly in a complex environment;
4. Demonstrated experience in management practices and principles in administration and
finance;
5. Ability to communicate effectively in written, oral and electronic form with Parents, carers,
students, staff and other members of the community;
6. Demonstrated experience in working successfully as a member of a team to achieve
common goals;
7. Ability to provide strategic leadership through supervision and coordination of staff
including planning and professional development requirements;
8. Completion of the Australian Boarding School Association Duty of Care booklets 1 and 2 or
willingness to complete within first month of employment;
9. Current Blue Card registration with Commission for Children and Young People and Child
Guardian;
10. Current Driver’s License, a ‘LR’ or higher class licence is required.
5. ADDITIONAL INFORMATION
The incumbent will need:
• An in-depth understanding of and commitment to the mission and objectives of Catholic
Education in the Diocese of Cairns
• A sound working knowledge of the Catholic education context and an appreciation for
Catholic Education issues
• The Working with Children (Risk Management & Screening) Act 2000 requires the preferred
applicant to be subject to “working with children check” as part of the employment
screening process. Further details regarding this check may be obtained by accessing the
web site of the Public Safety Business Agency at the following internet address:
www.bluecard.qld.gov.au
Please Note: It is an offence for a disqualified person to sign a blue card application.
Penalties of up to five years imprisonment or a fine of up to $50,000 may apply
• Confirmation of employment is conditional upon the preferred applicant being issued with a
suitability card from the Public Safety Business Agency.
• A non-smoking Policy is effective in Catholic Education Services buildings, offices, and motor
vehicles