NOTICE INVITING TENDER TH/EES/NIT/ENR

NOTICE INVITING TENDER
TH/EES/NIT/ENR-AUDIT15/02
Date: 19.02.2015
To
SUB: ENERGY AUDIT OF RCF THAL-2015
for compliance of energy conservation Act 2001
Sir,
We are pleased to forward this tender enquiry to you with salient features as follows;
1. Tender Enquiry No.
:
TH/EES/NIT- 10/ENR-AUDIT/2015
* Pl. quote this no. for any correspondence on the subject.
2. Last date of submission in :
3.00 pm on 12/03/2015.
the office of undersigned
3. Earnest Money Deposit
:
Rs 25,000/4. Contract Period
:
Six months.
5. Mode of submission
:
In sealed envelope superscripted with NIT ref.
1. Un-priced commercial & technical bid and EMD
2. Price bid.
6. Enclosures. (1)
:
1) General terms & conditions: Section-I, II (page2 to8)
2) Scope of works
: Annexure I (page 9~14)
3) Schedule of Rates
: Annexure II (page 15)
4) Checklist
: Annexure III (Page16)
4) Pre-qualification criteria : Annexure IV (page17-18)
5) E-payment details
: Annexure-V (page19, 20)
Thanking you,
Yours Faithfully,
(T.C. Rajikumar)
Chief Manager (E)
For & on behalf of RCF Ltd. Thal
Page 1 of 20
SECTION-I
I:1:00 DEFINITIONS
I:1:01 NIT (Notice Inviting Tender) shall mean and include the document titled request for tenders
for the above job described in the scope of work as per Section-III and such other
supplements and agenda which may be issued in connection with the present request for
tender.
I:01:02 Owner shall mean and include RASHTRIYA CHEMICALS & FERTILIZERS
LTD, having their registered office at Priyadarshini, Eastern Express Highway, Sion,
Mumbay-400022, their successors and assigns or agents.
I:01:03 Tenderer shall mean the person, firm or corporation submitting tender against the
request for tenders and shall include his legal representatives.
I:01:04 Contractor/Audit Firm shall mean the tenderer whose tender has been accepted
and shall include his legal representatives, successors, assigns approved by owner.
I:01:05 The Engineer shall mean the officer placing the work order with the contractor and such
other officers as may be authorized by the owner in writing to act as Engineer for the purpose
of contract and in case no such officer has been appointed, the owner or his duly authorized
representative shall be authority for the purpose.
I:2:00
INSTRUCTION TO TENDERER
I:2:01
SUBMISSION OF TENDER
Any tender received after closing date is liable to be rejected without any further
consideration. Any tender may be withdrawn on written request received from the tenderer
prior to closing date after which all tenderes shall be irrevocable and will be subject to
acceptance by the owner during the period of four months after closing date. Negligence on
the part of tenderer in preparing his tender confers no right for withdrawal within the said
three months.
I:2:02
INTERPRETATIONS
No interpretation of the meaning of the conditions hereinafter specified and no
communication of any information will normally be made orally. All such requests for
interpretations shall be addressed in writing to the Chief Manager (Electrical), Rashtirya
Chemicals & Fertilizers Limited, Thal Unit, Thal, Alibag, Raigad-402208. It is necessary
that all such requests for interpretations will be communicated not later than 7 days prior
to the tender closing date. The owner reserves the right to communicate such
clarifications to other tenderer if he considers appropriate.
I:02:3
CONDITION OF WORK
Each tenderer must inform himself fully of the conditions under which the services are to
be performed, before submitting a tender. Tenderer should carefully examine all the
information herein included and such further information as may be furnished in writing
Page 2 of 20
and should fully themselves of all existing conditions limitations and central
government/state government, local body regulations.
I:2:04
COMPENSATION FOR SUBMISSION OF TENDER
The tenderer shall not be entitled to claim any costs, charges, expenses for the incidental
to or in connection with the preparation and submission of his tender even though the
Owner may elect to withdraw the REQUEST FOR TENDERS.
Tenderer shall offer their quotations in the prescribed tender forms, in figure as well as in
words. Erasures or corrections in figures without tenderer’s initials will render the tender
liable for rejection. Amount in tenders expressed in words will be treated as correct even
if the figures are incorrect or overwritten.
I:2:05 EARNEST MONEY DEPOSIT:
The tenderer shall submit “Earnest Money Deposit” (EMD) in following form. Cheques are
not acceptable.
1. For EMD amount up to Rs.1 Lakh:
Demand Draft From any Nationalized Bank & Payable to RCF Ltd. at S.B. I.
Thal Vaishet Branch,Code No.7289
2. No interest is payable on EMD.
SSI units registered with N.S.I.C. for the tendered works is exempted from submitting EMD.
The monetary limit indicated in NSIC Registration certificate should cover the value of the
items of works. Registration certificate should be valid as on the date of orders. Photocopy
of valid NSIC Registration certificate shall be enclosed in EMD envelope.
The EMD of unsuccessful tenderers will be refunded on finalisation of order with the
successful tenderers.
Forfeiture of EMD:
If for any reason what so ever any contractor withdraws his bid at any time prior to the expiry
of validity period of offer or after issue of letter of intent, refuses to execute the order in that
case the amount of EMD deposited by the contractor will be forfeited.
I:03:00
I:03:01
DOCUMENTS TO BE SUBMITTED
Tenderer shall return following documents duly completed along with technical bid.
a) Copy of NIT with annexure, duly completed and signed on every page together with
their company’s stamp. Annexure-II without entering the prices shall be signed and
attach in Non-priced bid also.
b) A statement duly signed declaring the name of the officers of RASHTRIYA
CHEMICALS & FERTILIZERS LTD. who may related to them, if otherwise same may
be clearly indicated in the statement.
c) Party shall furnish PAN no. Service Tax registration No., Service tax code no, Service
tax accounting code.
I:3:02
Quotation should be submitted in the specified manner only, so as to facilitate comparison
of cost.
I:3:03
Canvassing in connection with tenders is strictly prohibited. Tenders submitted by the
contractors who report to canvassing will be rejected outright.
Page 3 of 20
I:3:04
Acceptance of tender will rest absolutely with RCF Ltd. Thal Unit, who do not bind
themselves to accept the lowest or any other tender and reserve to themselves the right to
reject any or all tenders without assigning any reason or giving any explanation thereof.
I:3:05
Tenderer are advised to visit the site and physically study the condition of the work
and general conditions and also acquaint themselves with nature of scattered work
and different locations at site before tendering. Any further information may be had
from the office of undersigned, but no consideration on this account shall be allowed after
tender opening. No claim on the ground of want of extra charges subsequent on any ground
on any misunderstanding or otherwise will be allowed.
Note:
Deviations from terms & conditions of the tender enquiry, if any, must be enclosed in
separate sheet marked "Deviations to NIT" with reference to particular items of NIT.
In absence of which it shall be presumed that all terms & conditions of the subject
enquiry are acceptable to you. Any deviations in the text of the tender shall be ignor
Page 4 of 20
SECTION-II
II: 01:00 SCOPE OF WORK:
Scope of work is given at annexure –I.
II: 02:00 TENURE OF CONTRACT:
The tenure of contract shall be for six months.
II: 03:00 TERMS OF PAYMENT:
The payment for conducting energy audit of the Ammonia, Urea, SGP and PHP plants shall
be based on the work order value for each plant separately.
1. Payment shall be released as follows:
a) 40% of the amount as interim payment on completion of field studies and on submission
of draft report against the respective plant.
b) 40% of the amount on the submission of the final report against the respective plant.
c) The balance 20% shall be released after completion of entire job for all the four plants.
Service tax and education cess will be paid extra as applicable. Present rate is @12.36%
2. Income tax will be recovered from payments as per I.T. act and Certificate for the deduction
of tax will be issued by RCF.
3. Payment shall be made through bank ECS, within 30days.
II: 04:01 TENDERER BOUND BY THEIR QUOTATIONS.
The rates quoted in the tender are held good for 90 days from the date of opening of the
tender. After the expiring of the said period, the rates are to be confirmed by both parties
before executing the contract. No tenderer can withdraw his tender or revoke the same
within the said period. If a tenderer withdraws or revokes his tender or revise the tendered
rates for any item within the period aforesaid, his earnest money deposit will be forfeited.
The contract shall come to force as given in section I and for the prescribed period.
II: 05:01 SECURITY DEPOSIT:
The Contractor is required to deposit 10% of the total value of the contract as SD for faithful
performance of the contract. On acceptance of the tender by the owner, the Earnest Money
Deposited (if applicable) by the Bidder with this tender, will be retained by the owner as part
of the security deposit for the due faithful fulfillment of the contract by the Contractor. The
balance to makeup the SD which will be 10% of the value of the contract may be deposited by
the Contractor in DD or in the form of Bank Guarantee from one of the nationalised banks (as
per proforma prescribed by RCF) immediately after award of the contract and before starting
the job or 10% of the billed value shall be deducted from each bill of the Contractor towards
security deposit.
The Security Deposit shall be refunded after expiry of the satisfactory completion of work and
accounts of the Contractor is finally settled.
Page 5 of 20
II: 05:02 TIME SCHEDULE
The contractor must start the work immediate when informed by RCF and complete the same
in all respect within THREE MONTHS.
The Owner attaches great importance to the expeditious completion of the job and reports. The
contractor must have an adequate organisation to be able to do the job in expeditious manner.
II: 06:00 EXTENSION OF COMPLETION TIME
If the Contractor desires an extension for completion of the work on the grounds of his
having been unavoidably hindered in its execution or any other ground, he shall apply in
writing to the Chief Manager (E) within 10 days of the date of hindrance on account of he
desires such extensions as aforesaid and Chief Engineer(E) shall if in his opinion (which
shall be final) reasonable grounds be shown therefore, authorize such extension of time, if
any, as may in his opinion be necessary or proper.
II: 07:00 PROGRESS OF WORK
Progress reports shall be regularly submitted by the Contractor on the proforma to be
mutually agreed.
II: 08:00 LIQUIDATED DAMAGES:
a) Compensation for non-commencement or delay in completion of work.
Time shall be regarded as the essence of the contract and failure on the part of Contractor to
complete each work on the dates stipulated in the work order for completion of the respective
works shall entitle RCF to recover damages a sum equivalent to 1% of the billed value to a
maximum of 10% of contract value.
b) The owner reserves right to terminate the contract for entire or any portion of the work if the
Contractor’s work and or the progress of work is found unsatisfactory or due to any other
malpractice on the Contractor. In such event the owner reserves right to cancel the contract
and get the work done departmentally or through other Contractor at risk and cost of the
Contractor and right to recover the liquidated damages.
c) The Owner reserves the right to terminate the contract for entire or any portion of the work, if
the Contractor’s work and or the progress of work is found unsatisfactory or due to any other
malpractice on the part of the Contractor. In such event the Owner reserves right to cancel the
contract and get the work done departmentally or through other Contractor and right to
recover the liquidated damages and forfeit Performance Guarantee.
II: 09:00
INCOMING MATERIAL:
Contractor should prepare challans for incoming materials including tools, all in triplicate and
would get them endorsed at material gate of RCF. One copy of all such challans would be
retained by the Security department (C.I.S.F.).Other copy should be deposited with respective
Engineer in charge to facilitate the return of materials after the completion of job.
All the material supplied or used by Contractor shall be genuine spares and shall be subject to
inspection by RCF engineer in charge.
II: 10:00 SAFETY MEASURE:
Contractor shall not undertake any work beyond the Battery Limits of the plants. Works shall
be started only after proper and valid safety permit is obtained. Contractor and his
Page 6 of 20
employees should observe all safety regulations within factory area as directed by
owner's safety department from time to time.
II: 11:00 SUBLETTING OF CONTRACT:
The Contractor shall not sublet any part of the contract, without written approval of Owner.
II: 12:00 ARBITRATION:
In the event of any question, dispute or difference arising under this contract, the dame shall
be referred to the sole arbitration of a person appointed to be the arbitrator by CMD, RCF. It
will be no objection that the arbitrator is in service of RCF,that he had to deal with the
matters to which the contract relates or that in the course of his duties as an employee of RCF
he had expressed views on all or any of the matter in dispute or difference. The arbitrator
shall give a reasoned or speaking award. The award of the arbitrator shall be final and binding
on the parties to this contract. In the event of the arbitrator dying, neglecting or refusing to act
or resigning or being unable to act for any reason, it shall be lawful for the CMD, RCF to
appoint another arbitrator in place of out going arbitrator, in the manner aforesaid. The venue
of Arbitration shall be Mumbai.
The work under the contract shall continue during arbitration proceedings unless the matter is
such that the work cannot be continued until the decision of arbitration is obtained.
II: 13:00 STAFF:
Any instructions given by the Engineer-in-Charge to the Engineers and supervisory staff of
the Contractor shall deem to have been given to the Contractor himself.
II: 13:01 INSURANCE OF STAFF:
The Contractor will be responsible for the insurance of his staff, supervisory, skilled and
unskilled staff under the workmen’s compensation Act 1923, 1933 and subsequent
amendment if any, thereon. The Contractor should produce copies of insurance of his staff
for verification.
The Owner assumes no responsibility for any damages due to accidents or any other cause
to the equipment or persons employed by the Contractor.
II: 14:00 RCF’s LIEN ON All MONEY DUES:
RCF shall have a lien on and over all or any money that may become due and payable to the
Contractor under these present and / or also on and over the deposit or security deposit
amount or amount made under the contract and which may become repayable to the
Contractor under the conditions in that behalf herein contained for or in respect of any debt or
sum that may become due any payable to RCF by the Contractor and / or its partners either
this or under any other Contractor and / or its partners. And further that RCF shall at all times
be entitled to deduct that paid debt or sum due by the Contractor and / or its partners from the
money, securities or deposit which may become payable to the Contractor and / or its partners
under these presents.
II: 15:00 FORCE MAJEURE:
The Force Majeure conditions are as follows: Neither the Contractor nor RCF shall be
considered in default in the performance of their obligations as per the contract, so long as
such performance is prevented or delayed because of legal strikes, War, Hostilities ,
Revolution, Civil commotion, Epidemics, accidents, Fire, Cyclone, Flood or because of any
Page 7 of 20
Law and Order proclamation, Regulation or Ordinance of Govt. or subdivision thereof or
because of any Act of God, provided it shall promptly and in any case not later than 14 days
of happening of the event, notify the other, the details of the Force Majeure and the influence
on its activities under the contract. The proof of existence of Force Majeure shall be provided
by the party claiming it, to the satisfaction of the other. Should either party be prevented from
fulfilling the obligation provided for in the contract by the existence of cause of Force
Majeure lasting continuously for a period exceeding two (2) months, then the parties shall
consult immediately with each other with regard to the future implementation of the contract
(T.C. Rajikuamr)
Chief Engineer (Electrical)
For & on behalf of RCF Ltd. Thal
Page 8 of 20
Annexure- I
SCOPE OF WORK
I. General Instructions
1) Bidder shall quote for complete job( all the four plants)
2) Bid evaluation will be done on overall lowest basis. RCF may negotiate with L1 bidder to
match the plant wise lowest rates wherever they are not lowest.
3) Auditing Firm has to arrange minimum one BEE accredited energy auditor at site for the
job.
4) Minimum one BEE certified energy auditor shall be present in the auditing team visiting
any of the plant.
5) Auditing Firm can depute more number of teams simultaneously in different plants.
6) Data /details available with RCF, required for carrying out the job will be provided to the
party.
7) Total Scope of the job includes submission of plant wise energy audit reports,
recommendations for energy conservations schemes with cost estimate and technical
feasibility of new schemes suggested.
8) All reports shall be submitted in FOUR sets of hard copies and one in electronic format in
CD.
II.
Introductions
Rashtriya Chemicals & Fertilizers Limited, Thal, a leading central public sector undertaking in
fertilizers and industrial chemicals, proposes to conduct comprehensive energy (thermal and
electrical) audit of its various plants consisting of the following, in compliance with energy
conservation act-2001.
1. Ammonia plants
2. Urea Plants
3. Steam Generation Plant
4. Product Handling Plant
Energy Audit shall cover major equipment’s performance evaluation for energy efficiency. Proposals
regarding use of energy efficient technology shall form part of the audit. All suggestions for Energy
Conservation should be with cost benefit analysis. The recommendations shall be based on adequate
back-up paper with technical feasibility for implementing the same. The audit report containing
mutually agrees Energy conservation suggestions shall be as per BEE format. The report shall be
complete in all respects and shall be sufficient to comply with provisions of Energy Conservation
act-2001 as applicable to Designated Consumer.
The energy audit of all four plants shall include all the major equipment listed under each plant
which is mentioned in the scope of work. The audit shall also include the networks mentioned in the
point no.5 (common) of scope of work.
The current energy level (Average for a period), of plants is given in the table below:
S. No.
1
2
3
4
Name of plant
Ammonia
Urea
Steam Generation
Turbo Generators
Specific energy ,
8.138 Mkcal/MT
5.754 Mkcal/MT
0.865 Mkcal/MT
3.000 MT/MW
Page 9 of 20
Against current energy level of plants party shall give new base line energy level achievable after
incorporating energy conservation suggestions.
III.
Details of Plants
The detail about the plants for which Energy Audit is to be carried out is given below:
A. Ammonia Plant
There are two identical Ammonia plants at Thal each having capacity of 1750 MTPD. The
technology supplier is Haldor Topsoe A/S, Denmark and the process is based on steam reforming of
natural gas. Presently combined plant load of both streams is 3750 MTPD.
The audit of Ammonia plant shall cover mainly followingMajor equipment for energy audit in ammonia plant per stream are:
1. Primary reformer
2. Secondary reformer
3. HT/LT CO gas converters
4. GV section regenerator/ Absorber section
5. Methanator
6. Aux. steam super heater
7. Loop boilers (2 Nos.)
8. Ammonia converters (2Nos.)
9. Flue gas blower and its turbine- Induced Draught fan-single stage.
10. Combustion air blower and its turbine-Forced Draught fan.
11. Synthesis gas compressor and its turbine
12. BFW pumps ,turbine and motors
13. Ammonia refrigeration compressors & its turbine
14. Process air compressor and its turbine
15. Purge gas recovery unit.
16. Cooling towers and fans
17. CO2 compressor
18. Condensers, coolers, exchangers.
Scope of Work for Ammonia Plants:
The Energy Audit of the Ammonia Plant will essentially review the performance of major heat and
power consuming Production Equipment & Utilities w.r.t. Design / PGT values. They would include,
 Primary Reformer
o Thermal Efficiency of the Reformer
o Combustion & Draft Control
o Effectiveness of existing Heat Recovery
 Syn. Gas, Air & Ammonia Refrigeration Compressors
o Power Output
o Polytropic Efficiency
 Steam Turbine Drives
o Efficiency of Extraction-cum-Condensing System
o Efficiency of Condensing System
o Effectiveness of Condensers
o Performance of ejectors

Auxiliary Boilers
o Thermal Efficiency
Page 10 of 20












o Combustion & Draft Control
o Heat Recovery
Performance Evaluation of major Pumps in Service
o BFW Pump
o Cooling Water Pumps
o GV Solution pumps
Cooling Towers
o Heat Duty / Cooling Load
o Tower Effectiveness
o Optimization of Operations
Overall Steam Balance
o Generation
o Export/Import
o Used in Turbines
o Used in process
CO2 Compressor
Effectiveness of Steam Utilization & Condensate Recovery
Thermal Insulation Survey of Steam lines & Process Equipment
Motors and alternators.
Electrical network
Air conditioning units
Water Cooled Heat Exchangers
o Heat Exchanger Duty
o Terminal Temperature Profile
Review of Metering & Monitoring Systems
The following on overall basis for the plant:
a) Raw material and Utility Balance
b) Loss points of steam and process gas
c) Present energy consumption
d) Energy saving potential
B. Urea Plant:
There are 3 streams of Urea plant namely unit 11, 21 and 31.Total capacity of plants is 6060 MTPD.
The technology supplier is M/s Snamprogetti, Italy (Now M/s Saipem). The process is based on
ammonia stripping process using liquid ammonia and gaseous carbon dioxide as raw materials.
Presently the plant is running at 6200 MTPD load.
Major Equipment for energy audit in Urea plant per stream are:
1. CO2 compressor and turbine
2. Reactor
3. Stripper
4. Passivation Air Blowers.
5. Pre-Decomposer, M.P Decomposer and L.P Decomposer
6. Vacuum section evaporators ,exchangers and ejectors
7. High Pressure Ammonia feed pumps
8. High pressure Carbamate feed pumps
9. Condensers: Medium pressure, Low pressure, Ammonia condensers
10. Medium Pressure and Low Pressure inert washing towers.
11. Prilling Tower
12. Distillation Tower in waste water section
13. Urea Hydrolyser
14. Cooling Tower, fans and pumps
Page 11 of 20
15. Instrument air compressors
16. Steam distribution network
17. Electrical Network and motor drives
18. Insulation
19. Air-conditioning plants
Scope of Work for Urea Plant:
The Energy Audit of the Urea Plant will essentially review the performance of major heat and power
consuming Production Equipment & Utilities w.r.t. Design / PGT values. They would include,










Major Process Equipment
o Reactor efficiency
o Stripper efficiency
o Evaporators
o Vacuum Systems
o Distillation System
o Prilling Tower
Performance Evaluation of major Pumps in Service
o Cooling Water Pumps
o Process Feed Pumps
Cooling Tower
o Heat Duty / Cooling Load
o Tower Effectiveness
o Optimization of Operations
Overall Steam Balance
o Import
o Used for Process Heating
o Used in Turbines
Effectiveness of Steam Utilization & Condensate Recovery
Thermal Insulation Survey of Steam lines & Process Equipment
On-line Power Analysis of all HT and important LT Power driven Equipment with
o due consideration to Duty Conditions
o Process Feed Pumps
Water Cooled Heat Exchangers
o Heat Exchanger Duty
o Terminal Temperature Profile
o Effectiveness
Review of Metering & Monitoring Systems
The following on overall basis for the plant:
a) Raw material and Utility Balance
b) Loss points of steam
c) Present energy consumption
d) Energy saving potential
C. Steam and Turbo Generation Plant (SGTG)
The steam Generation plant consist of 3(2+1) x 275 MT/HR boilers for the generation of 105 ata,
505 Deg C steam. The plant also has 2 x 15 MW capacity TG sets & 400 M 3/Hr+500 M3/Hr Water
Treatment plant.
Major Equipment for energy audit in Steam & Turbo generation plants are :
Page 12 of 20
1. Toubro generators having extraction-condensate turbine with controlled extraction of 14
Ata & uncontrolled extraction of 2 Ata.
2. Boilers and its auxiliaries including HP heater, IACs. ID,FD, BFW pump etc.
3. PRDS.
4. Cooling towers
5. DM Water treatment plant of Thermax with capacity 400 M3/Hr including raw water
filters, cat ion, degasser, anion, MB and its related Equipment.
6. DM Water treatment plant of BPMEL with capacity 500 M3/Hr including raw water filters,
cat ion, degasser, anion, MB and its related Equipment.
7. Raw water pump house with capacity 60000 M3/day and its related Equipment.
Scope of Work for SGTG Plant:
The energy audit scope shall include:

Performance evaluation of TG (2*15MW TG sets)
Performance evaluation of Boilers (3x275 MT/Hr) including BFW pumps and drives for
these pumps
 ID, FD fans and drives for fans including ducts.
 Performance Evaluation of 1x400 & 1x500 M3/HR Water treatment plants
 Cooling Tower
 Electrical Network
 Steam Distribution Network
 Air-conditioning System
 The following on overall basis for the plant:
a) Raw material and Utility Balance
b) Loss points of steam and gas
c) Present energy consumption
d) Energy saving potential
In steam generation plant two boilers are continuously in line and 3rd boiler remains standby.
The changeover of the standby boiler for auditing will be arranged by RCF after completion of the
audit of running boilers.
D. PRODUCT HANDLING PLANT
The Product Handling Plant has a capacity of bagging of 8000 MTPD urea. The audit shall
include1. Study of Conveyer system, consisting of motors, Gear Box, Fluid coupling etc, for efficient
operation
2. Study of logistics of Urea handling & scope for improvement in energy usage
3. Electrical System.
E.
COMMON
The audit shall also include energy study of inter-plant steam & Water distribution network.
The performance check of steam traps in Ammonia, Urea and Steam generation plants shall be
done by the party and suggest the suitable solution.
V. Background of the bidder:
The bidder shall furnish following details also along with the non-commercial technical bids
of the tender.
1) Organization chart.
Page 13 of 20
2)
3)
4)
5)
List of BEE accredited auditors on roll along-with their experience.
Reference list of similar energy audits done.
List of software used for the energy audit.
List of software available with the party for the audit purpose.
VI) Completion Time:
Total Audit period till submission of final report for 4 plants (Ammonia, Urea, Steam Generation
Plant and Product Handling Plant) will be 3 months. A draft report shall be submitted within two
months of the award of work.
A joint meeting will be held between RCF and Auditor within one week after submission of draft
audit report. RCF will give the feedback within ten days after the meeting. The final report shall be
submitted (within three months from start of the jobs) after getting feedback from RCF.
Page 14 of 20
ANNEXURE-II
SCHEDULE OF RATES
Sr.No.
5
6
6
Description
Energy Audit charges for Ammonia plants (2 units)
including submission of energy audit reports,
recommendations for energy conservations schemes with
cost estimate and technical feasibility of new schemes
suggested.
Energy Audit charges for Urea plants (3 units) including
submission of energy audit reports, recommendations for
energy conservations schemes with cost estimate and
technical feasibility of new schemes suggested.
Energy Audit charges for Steam generation plants (3
boilers) including submission of energy audit reports,
recommendations for energy conservations schemes with
cost estimate and technical feasibility of new schemes
suggested.
Energy Audit charges for Product Handling plant
including submission of energy audit reports,
recommendations for energy conservations schemes with
cost estimate and technical feasibility of new schemes
suggested.
Mobilization Charges
TOTAL
Service tax @_____% on item no._____________
7
Grand total Rs
1
2
3
4
Note:
1)
2)
3)
4)
u/m
Amount
1 lot
1 lot
1 lot
1 lot
1 lot
-
Party shall furnish Service tax reg. No. Service tax Code and Service Tax accounting
code.
Medical Help provided by RCF is limited to first- aid only.
Accommodation in the Guest house will be provided on chargeable basis subject to
availability.
Local transport between Guest house and factory will be arranged by RCF, free of cost.
**--**--**--**
Page 15 of 20
Annexure-III
Checklist
TO BE ENCLOSED ALONG WITH TECHNICAL BID)
Sr.
No.
ITEM
1
Name of tenderer along with phone no, fax no
and name of contact person
2
4
5
6
Stamped and signed copy of technical scope
(Annexure I) submitted
Stamped and signed copy of NIT submitted ,
including blank schedule of rate structure
without prices
BID Validity of 90 days
Liquidated damage clause
EMD Rs 25000/-
7
Separate deviation list if any submitted
8
9
10
11
12
Security deposit clause
Performance /workmanship guarantee
Payment terms clause
Price shall be firm till completion of contract
Names of Taxes and Duties, their percentages
and applicability on all individual quoted rates
mentioned in priced and un priced bids
3
YES/NO
If YES filled the details
Not applicable.
Service Tax@______% on item
no.__________________
13
14
15
16
PAN NO ,Tin No,
SERVICE TAX registration no
SERVICE TAX code no
Service Tax Accounting code no, nature of
service.
Page 16 of 20
Annexure-IV
Prequalification criteria
I
The interested bidders shall submit the following documents to pre-qualify themselves in the subject tender
(all relevant documents to be furnished as proof )
Experience and past performance
Required docs to be enclosed
Corporate Record
1. Name, address, telephone, mobile cell no. fax nos, email address.
2. History& Structure of organization. i.e Proprietor ship ,
Co/Partnership/Ltd. Co. along with relevant support documents.
3. Name of Directors and Chief Executive/Partners along with
addresses and contact nos. C.A Certificate giving names of any
associated units of the applicant or names of any unit in which any
of the directors/partners has interest/A statement duly signed
declaring the names of related officers ( if any) at RCF Thal.
4. Copy of registration certificate /license/Copy of partnership deed
/proprietorship/ memorandum of article of association.
II
Financial status
1.
2.
3.
4.
The bidder shall submit its financial statement and balance
sheet of last three years, ending 31st March of the previous
financial year.
The bidder shall submit documents related to income tax
returns of last three years, ending 31st March of the previous
financial year.
The bidder shall furnish bank solvency certificate at least
Rs.17.93 lakhs, issued after 01-Sep-2014.
The average turnover for the last three years ending 31st
March of the previous financial year shall be at least Rs.
13.45 Lakhs
5.
Service Tax registration number, service tax code, service tax
accounting code.
6. If the vendor is registered with Micro, small, Medium Enterprises
and development Act, then furnish copy of registration.
(Sr. No. 6 of above is not pre-qualification criteria)
III
Technical Capabilities
1. The bidder must have successfully completed similar work of
Energy Audit, as mentioned in scope of work, in either
ammonia plant or petrochemical plants or petroleum refineries
during the last 7 years (ending last day of month previous to
the one in which applications are invited).
2. The bidder should submit copy of Purchase-order / workorders as a proof of carrying out energy audit which is as
follows.
a. Three similar completed works each costing not less
than the amount Rs.8.43 lakhs
OR
b. Two similar completed works each costing not less
than the amount Rs. 10.54 lakhs
OR
c. One similar completed work costing not less than the
amount Rs. 16.86 lakhs
3. The bidder shall have at least 1 no. of BEE accredited Energy
Auditor for fertilizer sector and minimum 2 no. of BEE
certified Energy Auditor on their roll.
Page 17 of 20
IV
Past Performance / Experience
1. The bidder shall submit self-attested copies of the following
documents in support of above.
a. Purchase Order/work-order copy in their name, including
detailed scope of work meeting above mentioned
prequalification criteria.
b. Photocopy of the satisfactory job completion certificate from the
purchaser / end user regarding the referred PO/WO. In case the
party is not in a position to provide the required satisfactory job
completion certificate, RCF will directly correspond with the
end user and get feedback. Party shall provide name of end
users, name of contact persons, their contact number, e-mail
address from whom the satisfactory energy audit job completion
can be verified. In case, no reply is received from the end user
and the party is also not in a position to provide satisfactory job
completion certificate, their offer will not be considered.
Page 18 of 20
ANNEXURE V
VENDOR DATA UPDATION FORM
(Date:
)
I
Both New Vendors and Existing Venders may please note that all details listed below are required and will used
for making all payments POs / WOs, refund of EMDs / SDs, forwarding the details of payments by email, issue
of TDS certificates, Works Contract TDS Certificate, C Form for CST purchases etc.
Title
Sub Titles
Purpose to be used for
Title (Whether Company / M/s /
NAME
Mr / Mrs / etc.)
Name ( As it appears on the Bank
*
Cheque)
Type (Whether for Purchases or
will be filled by RCF
Services)
RCF Vendor Code
*
will be filled by RCF
II
ADDRESS
Sr
III
SUPPLY
STATE
House/ bldg. Number
*
Street
Street
City / Postal Code
District / State
Country
Region Code
District / State (If the state from
which supplies are going to be
made is different from the State
given above, then specify the
Place / State for C- forms.)
Emails of persons to contact for
issues related to C-forms etc.
*
*
*
will be filled by RCF
*
To be given, if applicable.
*
To be given/filled by all vendors
Other Region Code
IV
COMMUNI
CATION
Contact person
Telephone incl. ext.
Mobile Phone
Fax
Email
Standard communication method
V
ACCOUNT
CONTROL
VI
TAX
INFORMA
TION
will be filled by RCF
*
Tel No
STD Code
Tel No
by email only
If also a RCF's Customer?
Yes / No
Group Key
CST Reg NO. for C forms
(enclosed scanned / photocopies of
registration certificates)
LST No. ( Local VAT REG NO)
(enclosed scanned / photocopies of
registration certificates)
Service Tax Reg. No. (enclosed
will be filled by RCF
Excise
Reg.
No.
(enclosed scanned / photocopies of
registration certificates)
PAN NO. (enclosed scanned /
photocopy of PAN card)
Common Seal
Extn
*
Mention the registration number here
Mention the registration number here
scanned / photocopies of registration
certificates)
Place:
Date:
STD Code
*
Mention the registration number here
Mention the registration number here
*
Mention the PAN number here
Signature:
Name:
Designation:
Page 19 of 20
VII
DETAILS
OF BANK
Bank Key
will be filled by RCF
Bank Account No. of Vendor
*
Name of Bank
*
Name of Branch
*
Bank IFSC Code
*
Bank Branch Code (Only for SBI
accounts)
Bank Address
*
Bank City
*
9 Digit code appearing on MICR
cheque
*
Telephone No. of Bank
STD Code
Tel No
Fax No. of Bank
STD Code
Fax No.
Type of Account (for SB A/c=10,
Current A/c=11 or CC=13 )
Region
VIII
REFEREN
CE DATA
Extn
*
will be filled by RCF
Industry (whether psu, air force,
military, Govt, others)
Micro / SSI Status
(Whether
Micro , Small,
Medium Enterprise under Micro ,
Small and Medium Enterprises
Development Act, 2006 – if yes
*
Yes / No
*
Yes / No
then enclosed scanned / photocopies of
the certificate)
WHETHER THE PROPRITAR OF
“MSME” ENTERPRISE IS FROM
SC/ST CATEGORY
(PLEASE ATTACH
CAST
CERTIFICATE
ISSUED BY
COMPETANT AUTHORITY)
1
It is mandatory ( Compulsory) to fill relevant data for item marked " * "
2
Enclose a cancelled cheque / a photocopy of the cheque.
3
4
Enclose a photocopy of Pass Book first page containing name and address of Account Holder
We hereby authorise RCF Ltd to make all payments to us by Direct Credit to our Bank Accounts details of which are
given above.
We hereby authorise RCF Ltd to deduct bank charges applicable for such Direct Bank Payments
5
Signature:
Place:
Date:
Common Seal
Name:
Designation:
Page 20 of 20