MINC board retreat agenda final 2-28

MINC® OFFICERS
CITY OF LOS ANGELES
CALIFORNIA
PRESIDENT
Lora Davis
VICE-PRESIDENT
Juana Rosa Cavero
SECRETARY
Valaida Gory
TREASURER
Valaida Gory
CERTIFIED NEIGHBORHOOD COUNCIL
Since 2002
PARLIAMENTARIAN
Marguerite Davis
SERGEANT AT ARMS
Lorraine Genovese
CHAIR – LORA DAVIS
president@mincla.org
P.O. Box 78642
Los Angeles, CA 90016
(323) 732-5085
info@mincla.org
mincla.org
BOARD DEVELOPMENT RETREAT
AGENDA
Saturday, February 28, 2015 from 8am-noon
1833 Buckingham Road
The public is requested to fill out a “Speaker Card” to address the Board on any agenda item before the Board takes an action. Public
comment is limited to 2 minutes per speaker, but the Board has the discretion to modify the amount of time for any speaker.
The public may comment on a specific item listed on this agenda when the Board considers that item. When the Board considers the
agenda item entitled “Public Comments”, the public has the right to comment on any matter that is within the Board’s jurisdiction. In
addition, the members of the public may request and receive copies without undue delay of any documents that are distributed to the
Board, unless there is a specific exemption under the Public Records Act that prevents the disclosure of the record. (Govt. Code §
54957.5)
The Mid-City Neighborhood Council holds its regular meetings on the second Monday of every month (Stakeholder) and third Monday
of every month (Board), however starting in May 2015, we will have only 1 general meeting per month, the second Monday of the
month. The board may also call any additional required special meetings in accordance with its Bylaws and the Brown Act. The
agenda for the regular and special meetings is posted for public review at the Eleanor Green Roberts Aquatic Center, 4526 W. Pico
Blvd., Los Angeles, CA 90019 and online on the mincla.org website.
The Mid-City Neighborhood Council complies with Title II of the Americans with Disabilities Act and does not discriminate on the basis
of any disability. Upon request, the Mid-City Neighborhood Council will provide reasonable accommodations to ensure equal access to
its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services
may be provided upon request. To ensure the availability of services, please make your request at least 3 business days (72 hours)
prior to the meeting you wish to attend by contacting the Neighborhood council Secretary at (323) 732-5085, or please send an email
that states the accommodations that you are requesting to info@mincla.org.
SI REQURIERE SERVICIOS DE TRADUCCION, FAVOR DE NOTIFICAR A LA OFICINA 3 dias de trabajo (72 horas) ANTES DEL
EVENTO. SI NECESITA AYUDA CON ESTA AGENDA, POR FAVOR LLAME A NUESTRA OFICINA AL (323) 732-5085.
1. Refreshment starting at 8:00am, Call to order
2. Welcome, Introductions and Review the day’s agenda – Juana Rosa (organizationrep2@mincla.org) Thom Washington
(region2rep@mincla.org) and Marguerite Davis (region11rep@mincla.org) (10 min) And any elected officials in attendance that
would like to say a few words.
3. Public comments: Limited to 2 minutes on items directly related to MINC.(6 minutes total time)
4. Ice breaker: Communication styles directed by Amber Meshak from the Department of Neighborhood empowerment
(amber.meshack@lacity.org) (10 min)
5. Board Development- Presentation by Amber Meshak about board member roles, responsibilities and opportunities (20 min)
6. Recap of last year’s goals and highlight progress made. - Lora Davis, president@mincla.org (10 min)
7. Breakout #1. Split participants into 4 groups. Based on our last MINC board retreat, choose one of these 4 areas that were
identified as priorities. After 15 minutes of discussion, report any updates and rate your topic area’s importance, what has been
done, and what your group would like to see get done by an agreed upon timeline. Amber Meshak (30 min.)
a.
Business Development
b. Identify Non-profits within MINC for collaboration
c. Connect with Faith Based organization for increased communication and participation
d. Youth activities
8. Report on Breakout #1. Based on the previous discussions, we will select the top 2 areas our neighborhood council will focus on
for the remainder of this year and into the future, (set timeline) Amber Meshak (10 min)
9. Break-out #2. Amber Meshak (20 min)
a. What will be our goals for the next 6 months or the next fiscal year?
b. What do we need to accomplish them?
c. How do we go about tracking them?
d. Who’s going to do the work?
10. Lunch Break (30 min.)
11. Board work session: Create form letters/review or modify existing form letters. Amber Meshak (30 min)
a. Planning and land use form
b. Beverage and Conditional Use Permit Form
c. Letter of Support for Development
i. Commercial
ii. Residential.
d. Request to plce item on the board meeting agenda
e. Business invitation?Outreach/Welcome Letter
f.
Stakeholder Welcome letter
g. Guest Speaker Invitation/Thank you
12. Closing comments: Open (5 min)
13. Adjournment
PROCESS FOR RECONSIDERATION: The Neighborhood Council Board ay make a MOTION TO RECONSIDER and alter its action
taken on any item listed on this agenda at any time during this meeting, or make a MOTION TO RECONSIDER at its next regular
meeting as indicated below:
 If the Neighborhood Council Board moves and approves a Motion for Reconsideration at the initial meeting wherein an action was
taken, then the underlying item may be reconsidered at that time.
 If the Neighborhood Council Board moves and approves a Motion for Reconsideration at the next regular meeting then
consideration of the item may only occur at this regularly scheduled meeting if the item for consideration has been placed on that
meeting’s agenda. If the underlying item for reconsideration has not been placed on the agenda for that next regular meeting, then
it shall be considered at a subsequent meeting pursuant to the Ralph M. Brown Act.
PROCESS FOR FILING A GRIEVANCE: Any member of the public may file a grievance by submitting a writing containing the nature
of the person’s complaint to the Secretary of the Neighborhood Council. The written grievance will then be referred to a grievance
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committee comprised of five (5) Stakeholders who are randomly selected by the Secretary from a list of Stakeholders who have
previously expressed an interest in serving from time to time on such a grievance committee. Within fifteen (15) days of referral, the
Secretary will coordinate a time and place for the committee to conduct its public meeting with the person(s) submitting a grievance
and to discuss ways in which the dispute may be resolved. The grievance committee will prepare a report and recommendation to the
Board to be heard within fifteen (15) days from the date of the grievance committee’s meeting. The Board may receive a copy of the
panel’s report and recommendations prior to the meeting by the Board, but the matter shall not be discussed among the Board
members until the matter is heard at a meeting of the Board pursuant to the Brown Act. This formal grievance process is not intended
to apply to persons who disagree with a position or action taken by the Board at one of its meetings. Those grievances can be aired at
Stakeholder and Board meetings. This grievance process is intended to address matters involving procedural disputes, e.g., the
Board’s failure to comply with Board Rules or these Bylaws, or its failure to comply with the City’s Charter, the Plan, local ordinances,
and/or State and federal law. In the event that a grievance cannot be resolved through this grievance process, then the matter may be
referred to DONE for consideration or dispute resolution in accordance with the Plan.
PUBLIC ACCESS TO RECORDS: In compliance with Government Code § 54957.5, non-exempt writings that are distributed to a
majority or all of the Board in advance of a meeting, may be viewed at our website by clicking on the following link: mincla.org, or at the
scheduled meeting. In addition, if you would like a copy of any record related to an agenda item, please contact the Board Secretary.
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