M.P. TEXTBOOK CORPORATION "Pustak Bhawan" ARERA HILLS

M.P. TEXTBOOK CORPORATION
"Pustak Bhawan" ARERA HILLS, BHOPAL-462011
Tel. 0755-2551565
Fax. 0755-2551145
No./mptbc/computer/ 2555 /2015
E-mail-info.mptbc@mp.gov.in
Dated : 03-03-2015
N.I.T for Outsourcing of Accounting and General Data Entry,
Stenography Work
M.P. Textbook Corporation, invites sealed tenders from reputed firms/institution for
outsourcing of accounting & general data entry and stenography work. The tender document
can be obtained from the office of the Managing Director, M.P. Textbook Corporation on any
working day upto 12.00 hours of 26-03-2015 on payment of tender document fee Rs. 565/(Rs. Five hundred Sixty Five only) in cash or by way of demand draft in favour of Managing
Director M.P. Textbook Corporation, payable at Bhopal. The tender document can also be had
by downloading from the website of the Corporation www.mptbc.nic.in. Tenders may be
submitted on 13.00 hours on 26-03-2015. Technical bids of tenders received within the time
limit will be opened in the presence of bidders at 15.00 hours of 26-03-2015 in conference
room of the Corporation. The date of opening of commercial bid of the technical qualified
bidders will be informed to the successful bidders separately.
MANAGING DIRECTOR
1
M.P. TEXTBOOK CORPORATION
"Pustak Bhawan" Arera Hills, Bhopal-462011
TENDER DOCUMENT
(Year 2015-2016)
OUTSOURCING OF JOB of
(i) Accounting on tally (entry of accounts/
inventory on tally software)
(ii) General Data entry work,
(ii) Stenography
2
M.P. TEXTBOOK CORPORATION
"Pustak Bhawan" Arera Hills, Bhopal-462011
TERMS AND CONDITIONS FOR OUTSOURCING OF DATA ENTRY (General and
on tally), STENOGRAPHY
1.
M.P. Textbook Corporation invites sealed tender for outsourcing of accounting
on tally, general data entry and Stenography work, as detailed out in this
document later, of the Corporation at its depots and headquarter
at
Bhopal.
Depots of the Corporation are situated at Bhopal, Indore, Ujjain, Guna, Gwalior,
Khandwa, Sidhi, Shahdol, Jabalpur, Hosangabad, Seoni, Sagar, Rewa, Panna,
Burhanpur.
2.
The tender document can be obtained from the office of the Managing Director,
M.P. Textbook Corporation on any working day upto 12.00 hours 26-03-2015 on
payment of cost of tender document Rs. 565/- (Rs. Five Hundred Sixty Five only)
in cash or by demand draft in favor of Managing Director M.P. Textbook
Corporation, payable at Bhopal. The tender document can also be had by
downloading from the website of the Corporation www.mptbc.nic.in. In case of
downloaded document is being used the cost of tender document shall be paid by
Demand draft of any Schedule Bank, in favor of Managing Director, MP.
Textbook Corporation, payable at Bhopal and has to be submitted along with the
technical bid, failing which tender shall be rejected.
3.
Bids complete in all respect, in two sealed covers i.e. (i) TECHNICAL BID in
cover A and (ii) COMMERCIAL BID in cover B must be received by post or
dropped in the tender box in the Head office of M.P. Textbook situated in Arera
Hills, Bhopal latest by 13.00 hours of 26-03-2015. The technical bid envelope 'A'
of the tender document has to be accompanied by a Demand Draft of Rs. 10,000/(Rs. Ten thousand) as Earnest Money Deposit along with other details &
document as mentioned in the tender document. The EMD shall be in favor of the
Managing Director M.P. Bhopal payable at Bhopal. All proposals and
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accompanying documents will become the property of M.P.Textbook
Corporation and will not be returned. In envelope 'B' Commercial bid the tenderer
should quote his offer.
4.
The TECHNICAL BIDS
received within the prescribed time limit, will be
opened in the Head Office M.P. Textbook Corporation, Arera Hills, Bhopal at
15.00 hours of 26-03-2015 in the presence of the bidders in the meeting hall of the
Corporation at Bhopal. Tenderers or their duly authorized representatives may
remain present at the time of opening of Envelop-A.
5.
The date of opening of commercial bid of the technical qualified bidders will be
informed to the successful bidders separately. In the presence of the bidder or their
authorized representatives in the meeting hall of the Corporation at Bhopal Qualified
Tenderers or their authorized representatives may remain present at the time of opening
the financial bids. The tenders, which have not been found technically qualified, the
financial bids of such tenders shall not be opened and their tenders shall be summarily
rejected.
6.
Eligibility requirement:Tenderers, should fulfill the following technical parameters & submitted relevant
documents along with the technical bid. :-
(a)
The Firm shall have minimum experience of data entry of accounting on Tally
software for accounting, data entry and MS Office, internet etc for other data
processing work for
two
years
during
last
5
years
in
State/Central
Govt./PSU/Cooperative institute/ Board/ Reputed companies. (Certificate of
successful completion of work from the concerned institution has to be submitted
in support of the experience.)
(b)
The Firm shall give a declaration in the prescribed format given in the tender
document, stating that the Firm is not debarred by Govt. of India/Govt. of M.P./
any
other
state
Govt./Union
Territor/Board/Corporation/PSU
or
other
organization & no legal case, including civil and criminal is pending against
them. Without this declaration the application of the firms shall be rejected.
(c)
The annual turnover of the tenderer/firm should be minimum Rs. 5 lakhs in
the
last 3 years.
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(d)
The Firm shall enclose authenticated copies of Income Tax returns for last 2
financial years.
(e)
The Firm shall submit self attested copies of Registration Certificates, PAN,
Service Tax, EPF & ESI.
(f).
Earnest Money Deposit of Rs. 10000/- shall have to be submitted along with the
technical bid, otherwise the bid shall be summarily rejected.
(g)
A declaration regarding non of near relative(s) of any owner/authority of tenderer
is employed with M.P. Textbook Corporation or if any relative is employed with
M.P. Textbook Corporation then the detail of thereof, is not enclosed (As per
format in Annexure-I.)
7.
No interest will be payable on Earnest Money Deposit. The Earnest Money
Deposit will be refunded to the unqualified tenderer(s) on application after
intimation of rejection of tender.
8.
Earnest Money Deposit will be forfeited of the tenderer withdraws his tender after
or before the date of opening of tender or in the event of his failure to furnish
performance Security Deposit for the required amount within the prescribed time
limit.
09.
Form of organization, whether partnership or proprietary or Limited Company
must be clearly mentioned in the tender. If partnership firm, the names &
addresses of the partners and if Limited Co., the name and addressess of the
Directors and Registrations Number may be clearly started.
10.
The Firm shall not be allowed to sub-let or sub contract this job in any
circumstances.
11.
The tentative requirement of the Corporation is as under :1.
Data entry operator for accounting job (Trained on Tally
Software
along with working knowledge of MS word) at Head quarter & Depots. 18 (approximately)
2.
General data entry operators (MS Word, Excel, Power point & Internet)10 (approximately.)
3.
Stenography - 4 (approximately)
5
(The actual number of operators and stenographers will be communicated at the
time of work order as per the requirement of the Corporation)
12.
SCOPE OF OUTSOURCING WORK :12.1 For Data entry services :
a.
The data feeding is to be done on various application software package
such as MS Office (Windows 2007 XP, Windows 2008, Windows Vista)
office 2007 & office 2008. Similar package including Hindi packages, and
other packages, which come into use in future.
b.
Scanning the documents, computer data entry, preparing of reports and
other general office documents.
12.2
c.
Typing the official letters and other documents.
d.
Handling existing data and editing current information.
e.
Proof reading & new entries into a database etc.
f.
Keeping the official record updated.
g.
Taking backup of data at regular intervals & storage of data.
h.
Other functions of Data Entry Operators assigned by the office.
i.
Knowledge of working in MS office and data base software.
Data Entry on Accounting Software:a.
The data feeding is to be done on Tally ERP 9 and other accounting
software and on various application software package such
as MS Office (Windows 2007 XP, Windows 2008, Windows Vista) office
2007 & office 2008 etc.
b.
Scanning the documents, computer data entry, preparing of reports and
other general office documents.
c.
Typing the official letters and other documents.
d.
Handling existing data and editing current information.
e.
Proof reading & new entries into a database etc.
f.
Keeping the official record updated.
g.
Taking backup of data at regular intervals & storage of data.
h.
Other functions of Data Entry Operators assigned by the office.
i.
Knowledge of working on Tally ERP 9 & other accounting software.
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12.3
13.
Stenography :a.
Typing on computers & dictation in MS Word Hindi (English-optional)
b.
Other functions assigned by the office
c.
Knowledge of Internet and E-mail etc.
Services for the data entry, processing work and Stenography job are required for
two year. On satisfactory completion of the tenure, the contract period can be
renewed for such period as may be deemed necessary with mutual consent.
14. (a) (i)
The minimum qualification of the accounting data entry operator shall
be graduate and certificate of Tally accounting from Tally.
(ii)
The minimum qualification of the general Data Entry Operator shall be
Post Graduate Diploma in Computer Application (PGDCA) from a
Government of M.P. recognized institute/university along with minimum
one year of experience.
(iii)
The minimum qualification for stenography shall be Higher Secondary
and Passed the Hind /English Stenography examination conducted by
Government of M.P. Board/Equivalent.
(b)
The personnel who are provided by the successful bidder will be given a
weeks training above the work of the Corporation. After a week, their
ability subject knowledge will be tested by the Corporation & if found
suitable, they will be contained. If not found suitable the successful bidder
/Contractor
shall
arrange
the
Data
Entry
Operator/Operators/
Stenographers of requisites qualification & Caliber.
(c)
Initially the successful tenderer/firm shall have to provide services of data
entry operator having expertise in M.S. Office specially MS Word,
Excess, & Powerpoint, internet etc. for data entry work and processing at
Gwalior, Khandwa, Sidhi, Shahdol, Jabalpur, Hosnagabad, Seoni, Sagar,
Rewa and Panna, Burhanpur depots of the Corporations. Corporations
reserve the right to change the station and place of work and number of
data entry operators. Full time work means
minimum
Eight
working
hours in a day.
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15.
It shall be the duty of the tender/contractor to observe fully the legal obligations in
regard to services of the operators & payment made to them. The contractor shall
be responsible for obligation regarding compliance the provision of EPF, Service
Tax, Labour laws etc. EPF & Service Tax will be paid at the rate prevailing at the
time, payment is made to the contractor.
16.
Depots of the Corporation & Head office generally observe general holidays as
declared by Government of
M.P. but being a commercial organization several
times on holidays offices/depots remain open for internal working and the
services of the data entry operator may be required on those day also.
17.
Payment will be made on monthly basis after obtaining reports from the
concerned depot manager and in charge of the section concerned. The payment
shall be made only to the concerned firm directly by way of cheques.
18.
In case of default by successful tenderer during the contract period the corporation
reserves the right to cancel the contract and invoke the performance guarantee.
19.
The Firm shall work as per the terms and conditions prescribed by the M.P.
Textbook Corporation. It shall depute Senior Project Executive for the
coordination purpose. The Senior Executive of Firm shall be available to
Managing Director M.P. Textbook Corporation as and whenever required.
20.
The Firm shall execute Performance Guarantee of Nationalized Bank for an
amount of Rs. 20000/- (Rupees Twenty thousand only) in favor of Madhya
Pradesh Textbook Corporation Bhopal on award of the Contract.
21.
Managing Director reserves the right to accept or reject any or al the tenders
without assigning any reason thereon.
22.
ARBITRATION : All disputes and differences arising out of the agreement or any
breach of contract shall be referred to arbitration by the sole arbitrator Principal
Secretary/Secretary, School Education Department, Govt. of M.P., Bhopal or his
nominee. The decision of the Arbitrator shall be final and binding on the parties.
The provisions of Arbitration & Conciliation Act' 1996 shall apply to the
proceeding before the Arbitrator.
23.
That, if any dispute arises out of this tender before the agreement is signed, it
shall be subject to the jurisdiction of the Hon'ble Madhya Pradesh High Court,
8
Jabalpur only. After the execution of the agreement, if any dispute arises, clause
22 of this tender document shall be applicable.
MANAGING DIRECTOR
M.P. TEXTBOOK CORPORATION
BHOPAL
9
TECHNICAL BID FORM
(To be submitted in envelope A)
To,
The Managing Director
M.P. Textbook Corporation
Bhopal.
Subject :- Technical bid for accounting data entry, general data entry and steno typist
2015-2016.
--In reference to the terms and conditions issued by M.P. Textbook Corporation
We/I submit our/my offer for the data entry work and/or stenography job. As required in
terms and conditions of the tender document We/I submit the following documents:
a)
Earnest money of Rs. 10,000/- (Rs. Ten thousand only) in the form of demand
draft in favor of Managing Director, M.P. Textbook Corporation, payable at
Bhopal. (As per Condition 6 (f) of terms and conditions).
b)
Certified photocopy of certificate regarding completion of data entry work of any
State/Central Govt./PSU/Cooperative institute/ Board/ Reputed companies (as
per Condition 6. (a) of terms and conditions)
c)
Declaration that the firm has not been blacklisted by Govt. of India/Govt. of M.P./
by any other
state
Govt./Union
Territor/Board/Corporation/PSU
or
other
organization
(As per Conditions 6. (b) of terms and conditions) (format
enclosed)
d)
Self certified photocopy of last 2 year I.T. returns. (As per Condition 6 (d ) of
terms and conditions)
e)
Certified copy of registration certificates. (As per Condition 6 (e) of terms and
conditions)
f)
Photocopy of PAN, & Service Tax No. (As per Condition 6(e) of terms and
conditions)
h)
A declaration regarding non of near relative(s) of any owner/authority of tenderer
is employed with M.P. Textbook Corporation or if any relative is employed with
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M.P. Textbook Corporation then the detail of thereof, is not enclosed (As per
format in Annexure-I.)
g)
We are quoting rates for
i) Accounting data entry work on Tally software.(Preferred by Tally ERO 9)
ii) General data entry work on MS office & internet.
iii) Stenography job.
Note : Bidders can quote for item 12.1, 12.2 and/or 12.3
We/I hereby abide by all the terms and conditions of the tenderer document.
Seal & Signature
of the tenderer
11
Declaration
(to be submitted on firms letter head)
(As per clause 6 (b) of the terms and conditions of the tender documents)
I /we hereby declared that our firm has not been debarred by any department of
Govt. of India/Govt. of M.P./ by any other
state
Govt.
/Union
Territor
/Board/
Corporation/PSU or other organization or there is no case/cases, including civil and
criminal, are pending against our firm.
Seal and Signature of
Authroized signatory
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Annexure-I
Declaration regarding near Relative(s)
I ………………………………………S/o…………………… hereby
declare that none of relative(s) of any owner, authority of the tenderer, for
whom the bid is being submitted and as defined in the Tender document is/are
employed with M.P. Textbook Corporation.
Or
I ………………………………………S/o…………………… hereby
declare that Mr/Ms. ...................is employed with M.P.Textbook Corporation who
is the relative of the Tenderer Owner/Authority of the Tenderer.
In case at any stage, it is found that the information given by me is
false/incorrect. M.P. Textbook Corporation shall have the absolute right to take
any action as deemed fit/without any prior intimation to me.
I/We hereby declare that the information furnished above is true
and correct.
Place : ……………………… Signature of tenderer/Authorised Signatory ………
Date : ……………………… Name of the Tenderer
…………………………
Seal of the Tendere …………………………
Note : The near relative(s) means :
a)
b)
c)
Members of a Hindu Undivided family;
They are husband and wife.
The one is related to the other in manner as father, mother, son(s) & son's
wife (daughter-in-law), Daughter (s) & daughter's husband (son-in-law),
brother (s) and brother's wife, sister(s) and sister's husband (brother-in
law)
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COMMERCIAL BID
(To be submitted in Envelope 'B)
To,
The Managing Director
M.P. Textbook Corporation
Bhopal
Subject :- Tender for data entry (accounting & general), and stenography job.
2015-2016.
Sir,
In reference to the term and conditions of the tender document We/I here by
submit our/my rates for the data entry work & stenography job of M.P. Textbook
Corporation. We/I have read all the terms and conditions & abide by all of then.( The
sucessful tenderer shall pay to the employee minimum wages as per the orders of labour
depots.)
We quote our rates as following :Sr.
Amount
payable
to
employee
(Rs.
per
Head
No.
month)
E.P.F & ESI
payable to
employee's
account
@.........%
(Rs.
(1)
1.
2.
3.
(2)
(3)
Total
Service
Tax
payable to
Govt.
@.........%
(Rs.
per
per
month)
Service
charges,
payable to
tenderer
@.........%
per Rs.
month)
month)
(4)
(5)
(6)
(7)
Entry
of
accounts,
inventory on tally
Software
General
data
Entry work
Stenography job
Note :- 1. Please quote the rates in the table above for first year of contract.
2. How much enhancement in rates will be there for the second year of agreement,
please mention below :
Enhancement in basic rates in second year (i) for serial No.1 (Entry of Accounts) ..............
(Coloum 3 of the above table)
(ii) for serial No. 2 (General data entry) .............
(iii) for serial No. 3 (Stenography job) ..............
Seal & Signature
of the tenderer
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