Best Practises on Sacco Records Management Seminar

Jamia Towers, 1st Floor,
P.O. Box 52965 -00200 Nairobi, Kenya
Tel: +254 (0) 770 694598
Email: info@rimeastafrica.com
Website: www.rimeastafrica.com
3 DAY SEMINAR ON BEST PRACTICES ON RECORDS AND INFORMATION
MANAGEMENT IN THE SACCO’S
RIMEA will be hosting a 3 day workshop on the best practices in running of records and information
management of the Sacco records.
The seminar is modeled to enable the Records officers, registry clerks be able to create synergy among
the peers on creation, automation, storage, archival and disposal of the records
This is a request to nominate participants to the RIMEA workshop of Records and information
Management whose theme is to ensure the records officers understands their role in service delivery.
The interaction and coverage will provide the participant with knowledge to position themselves as key
players in records management, automation and service delivery in the Sacco’s.
ABOUT RIMEA
RIMEA is a professional member’s body in the region aimed at promoting best practices in records
management as well as empowering the records officers to be critical part of the implementation of the
corporate vision of the companies
With over 3,000 members, we provide industry leadership, training, capacity building to enable records
officers, registry clerks and information officers contribute more and better to the service delivery
CONFERENCE THEME : Best Practices in Records Management, Filing, Indexing and
Automating Registries
OVERALL OBJECTIVE: Equipping the participants with technical and professional knowledge in
Knowledge Management and Records Management necessary for a 21st century records professional
1. Specific Objectives: To empower participants on:
a.
b.
c.
d.
e.
Records Management Policy development
Best practices in records management
Integrating Knowledge Management and Electronic Content Management
Setting up knowledge centers
Mail Management and Automation and digitization of the mail room to realize a digital mail
room
f. Return on Investment and Cost saving in a digitized mail room environment
g. Empowering the Records Officers and their role in service delivery
h. Physical records management, streamlining of the records
Directors: Simon Gichuki (Chairman), Stephanie Bingryama (CEO), Sylvia Githinji (Finance Director),
Jacob Musyimi, Charity Kimwama, Alisen De Souza, Ian Munene,
Jamia Towers, 1st Floor,
P.O. Box 52965 -00200 Nairobi, Kenya
Tel: +254 (0) 770 694598
Email: info@rimeastafrica.com
Website: www.rimeastafrica.com
i. Electronic Document Management systems
j. Running records audit in the Sacco
k. Understanding components and how to evaluate an Electronic Document Management System
Methods of Facilitation and Modulation:
1. Topical presentations from key practitioner/contributors.
2. Case studies
3. Plenary discussions- Knowledge sharing sessionsIndustry: Insurance Companies, Insurance Brokerage Firms, Reinsurance Companies
Participants: Registry Officers, Records Managers, Information Officers, Mail room Managers,
Venue: Travellers Beach Hotel, Msa, KE
Dates: 24th to 27th March 2015(4 days)
You’re Investment
1. The venue and the cost for training materials will be paid by RIMEA
2. Full members who will be making presentations/who have made professional contribution to
RIMEA will :a. Conference facilitation fee- Nil (Kindly submit your presentations 10 days before the
event)
b. Meet their travelling & accommodation arrangements
3. Full members not making presentations and/or who have never made any professional
contribution to RIMEA:
a. Conference facilitation fee Kshs 21,000 per person tax exclusive
b. Meet their travelling, accommodation and out of pockets costs
4. Associate Membersa. Conference facilitation fee Kshs 25,000 per person tax exclusive
b. Meet their travelling, accommodation and out of pockets costs
5. Non-Membersa. Conference facilitation fee Kshs 32,212 per person tax exclusive
b. Meet their travelling, accommodation and out of pockets costs
Nomination:
Please issue a written confirmation on the letterhead indicating the names of participants and have a
copy emailed to:-The CEO of RIMEA via conferences@rimeastafrica.com by 10th March 2015 at 5 pm
and a hard copy picked by our staff.
Call Carol to make own arrangements on accommodation 0721864144
Directors: Simon Gichuki (Chairman), Stephanie Bingryama (CEO), Sylvia Githinji (Finance Director),
Jacob Musyimi, Charity Kimwama, Alisen De Souza, Ian Munene,
Jamia Towers, 1st Floor,
P.O. Box 52965 -00200 Nairobi, Kenya
Tel: +254 (0) 770 694598
Email: info@rimeastafrica.com
Website: www.rimeastafrica.com
2015 CALENDAR OF CONFERENCES AND WORKSHOPS FOR
SACCOS
In line with the events lined up, RIMEA invite you to nominate participants for the Sacco’s in the year
2015.
These training and workshops will be focusing on the records and information management with the
aim of ensuring the sector benefits from the economies of scale associated with automating the business
process, streamlining records management and filing as well as modern filing practices.
RIMEA is a professional member’s body for Records and Information Managers in East Africa with
corporate and individual membership.
OUR CORE MANDATE: To promote the Best Practices in Records Management and Business
Process Automation in the Region, and quantified training of the Records Managers and Users to ensure
efficiency
Workshop Theme
Who can attend
Dates
Venue
Workshop fee
(Non Members)
Best Practices in Records
Management, Filing, Indexing
and Automating Registries
Registry Clerks,
ICT Officers,
Admin Officers
February 2015
(24th -27th Mar)
RIMEA Training
Centre at Travellers
Beach Hotel, Msa,
KE
Ksh. 32,212 per
person
Management and Automation
of Records in Saccos: Case for
Budgeting for Records Systems
Executive Board
Members,
March 2015
RIMEA Training
Centre at Travellers
Beach Hotel, Msa,
KE
Ksh. 38,212 per
person
Setting up of a Registry and a
records management office
Human Resource
Managers, Admin
Managers
April 2015
(13th-15th Apr)
RIMEA Training
Centre at Travellers
Beach Hotel, Msa,
KE
Ksh.32,212 per
person
CEO’s, Secretaries
to the Boards
April 2015
RIMEA Training
Centre at Travellers
Beach Hotel, Msa,
KE
Ksh. 32,212 per
person
Sponsor: ACRIM
Sponsor: ACRIM
Implementing E-Boards for
management of Board meetings
Sponsor: Coseke
(27th-29th Mar)
Supervisory Board
chairman
(16th-17th Apr)
Directors: Simon Gichuki (Chairman), Stephanie Bingryama (CEO), Sylvia Githinji (Finance Director),
Jacob Musyimi, Charity Kimwama, Alisen De Souza, Ian Munene,
Jamia Towers, 1st Floor,
P.O. Box 52965 -00200 Nairobi, Kenya
Tel: +254 (0) 770 694598
Email: info@rimeastafrica.com
Website: www.rimeastafrica.com
Importance and Development of
Records and Information
Management Policy Documents
Registry Managers
Managing the Records Officers,
Vital Records and Automation
CEO’s, General
Managers
May 2015
RIMEA Training
Centre at Travellers
Beach Hotel, Msa,
KE
Ksh. 32,212 per
person
June 2015
(16th-19th Jun)
RIMEA Training
Centre at Travellers
Beach Hotel, Msa,
KE
Ksh. 39,212 per
person
Internal Auditor
July 2015 (14th17th Jul)
RIMEA Training
Centre at Travellers
Beach Hotel, Msa,
KE
Ksh. 36,212 per
person
Understanding the Electronic
Document Management
Systems
ICT Manager
August 2015 (5
days)
RIMEA Training
Centre at Travellers
Beach Hotel, Msa,
KE
Ksh. 48,212 per
person
Streamlining and automating
loan documentation processes
Credit/Loan
Manager
August 2015
(26th-28th Aug)
RIMEA Training
Centre at Travellers
Beach Hotel, Msa,
KE
Ksh. 32,212 per
person
Using Electronic Document
Management Systems and ICT
as a Marketing tool
Marketing
Manager
September
2015 (17th-18th
Sep)
RIMEA Training
Centre at Travellers
Beach Hotel, Msa,
KE
Ksh. 22,212 per
person
Principles for Disposal of Sacco
Records
Internal Auditors,
Registry Clerks
November 2015 RIMEA Training
(11th-13th Nov) Centre at Travellers
Beach Hotel, Msa,
KE
Ksh. 31,212 per
person
(27th-29th May)
Sponsor: ACRIM
Auditing of the Sacco Records,
procedures and processes
Sponsor: ACRIM
Directors: Simon Gichuki (Chairman), Stephanie Bingryama (CEO), Sylvia Githinji (Finance Director),
Jacob Musyimi, Charity Kimwama, Alisen De Souza, Ian Munene,
Jamia Towers, 1st Floor,
P.O. Box 52965 -00200 Nairobi, Kenya
Tel: +254 (0) 770 694598
Email: info@rimeastafrica.com
Website: www.rimeastafrica.com
Sacco Records Managers and
Officers Boot Camp
Registry officers
and clerks
Inhouse Training
We also offer inhouse training cum capacity building on RECORDS AND
INFORMATION MANAGEMENT customized to the needs and preferences of
your Sacco.




December 2015
( 17th-18th Dec)
RIMEA Training
Centre at Travellers
Beach Hotel, Msa,
KE
Ksh. 22,212 per
person
We will be glad to run an Inhouse Workshop for your “Managers Team” at the
RIMEA Training Centre at Travellers Beach Hotel, Msa, KE
These Workshops and training will be done at the RIMEA Training Centre
The fee is exclusive of accommodation and transport fees
The amounts are TAX exclusive
Attendees will be eligible for a year’s membership
Directors: Simon Gichuki (Chairman), Stephanie Bingryama (CEO), Sylvia Githinji (Finance Director),
Jacob Musyimi, Charity Kimwama, Alisen De Souza, Ian Munene,