1 - The Woodlands Preparatory School

 February 25, 2015
Dear Families,
In this packet, you will find all the information you need to re-enroll your child for the next academic year.
We’re excited about the wonderful plans for the 2015-2016 academic year, and we look forward to having
your family return to continue the educational journey we’ve begun. In the coming year, we are anticipating a
number of enhancements to our facilities, our academic programs, and our extracurricular offerings.
The construction on campus this year has required everyone’s patience, but it will yield great results for next
year! We’re especially excited about the expansion of our building. Our goal is to create environments that
encourage creativity and innovation. Flexible learning, meeting, and performance spaces will provide the
foundation for a school experience like no other. These great new facilities, along with our talented faculty
and wonderfully diverse student body, will allow us to fulfill the potential of the IB programmes.
Emma López, our new Director of Fine Arts, is spearheading the creation of curriculum programs that will give
students many more opportunities to explore music, visual arts, and drama, both during the school day and in
after school activities. We also look forward to enhancing our athletics programs under the guidance of our
new Director of Athletics, Amit Shah. We remain committed to becoming the school of choice for an
international education in the North Houston area. To that end, we are pursuing authorization for the
International Baccalaureate Diploma Programme and Middle Years Programme, and of course we will
continue to offer the Primary Years Programme.
Information about tuition and fees for 2015-2016 is attached, along with a re-enrollment form that should be
completed and returned to us by March 12, 2015. Copies of the re-enrollment packet will also be available
at the front desk for your convenience. Be sure to read the complete packet to understand everything that is
included with tuition this year.
It is essential that you return your form on time to ensure a space for your son or daughter. Interest in our
school has remained strong, and we do have many applicants waiting in the wings. Many grades will reach
capacity levels once new students are accepted. I hope that you will be a part of our 2015 – 2016 school year.
Thank you for your trust and support.
Best Regards,
Carrie Meeks
Head of Lower School
1
Woodlands Preparatory School, LLC
Tuition and Fee Summary for 2015-2016
DEPOSIT
A $1,850.00 non-refundable Enrollment Deposit is payable upon registration at the school. A deposit is
required for each student. Current students must reserve a seat for the 2015-2016 school year by March 12,
2015. This deposit is applied against the tuition over the course of the academic year.
TUITION RATES
Please see the chart below for next year’s tuition rates, then read on for an explanation of items that are
included in tuition. Early pay discount applies to full tuition paid by check or cash before August 1, 2015.
GRADE Preschool and Pre-­‐K 4 Kindergarten GRADE 1 -­‐ 2 GRADE 3 -­‐ 5 GRADE 6 GRADE 7-­‐8 GRADE 9-­‐12 Enrollment Deposit Due on March 12, 2015 $ 1,850.00 $ 1,850.00 $ 1,850.00 $ 1,850.00 $ 1,850.00 $ 1,850.00 $ 1,850.00 Payment in Full Due on August 1, 2015 $17,250.00 $18,626.00 $19,540.00 $20,360.00 $21,045.00 $21,165.00 $22,564.00 Semester Payment Monthly Payment Plan Plan 10 Payments due on the 2 Payments: 1st of each month: August 1, 2015 August 1, 2015 January 1, 2016 to May 2, 2016 2 @ $8,770.00 2 @ $9,458.00 2 @ $9,915.00 2 @ $10,325.00 2 @ $10,667.50 2 @ $10,727.50 2 @ $11,427.00 10 @ $1,780.00 10 @ $1,917.60 10 @ $2,009.00 10 @ $2,091.00 10 @ $2,159.50 10 @ $2,171.50 10 @ $2,311.40 LATE PAYMENT FEES
Late payments will be charged a fee of 1.5% per month. Payments are considered late if not received 7 days
after the due date. Student records, including report cards, progress reports and transcripts, will not be
released if the account is in arrears.
(continued on next page)
2
FEES INCLUDED IN TUITION
Supplies and Textbooks
In Preschool through 6th grade, a pack of basic school supplies is included in tuition. These supplies
are for the use of the entire class. Families should expect to purchase some additional items such as
course-specific supplies, materials for projects, and personal organization items. Upper School
students must purchase their own school supplies for each class.
Online textbooks, where available, are included in tuition. However, students may need to purchase
novels or other course-specific materials. Upper school students may be responsible for purchasing
some textbooks that are not available electronically.
Meal Plan
Starting in the 2015-2016 school year, a meal plan is included in the tuition. Our chef prepares a
variety of American and international cuisine in our on-site kitchen. The meal plan includes one
breakfast, one snack, and one lunch each day. Lunch offerings can include hot entrées, fresh fruit,
“grab and go” sandwiches, a salad bar, and soup. Vegetarian options are always available. Please
contact the school nurse to discuss any dietary restrictions or specific needs.
Field Trips
Tuition includes the cost of two (2) local field trips per year. Not included are overnight and out of
town travel. Families will pay fees for any additional field trips.
Athletics
The Athletics Fee is included in the price of tuition and covers the costs of participating in schoolsponsored athletics. After School Academies are not included. PE Uniforms are also not included.
International Music Program
We have carefully developed a music curriculum across all grade levels to provide a wide variety of
musical opportunities for students. The International Music Program Fee is included in the price of
tuition and covers the costs of these classes. After School Academies and private lessons are not
included in tuition.
3
REQUIRED FEES NOT INCLUDED IN TUITION
Technology Fee
The school provides iPad Minis, iPads and MacBook Airs to students for lease along with insurance
protection for the devices. The technology fee is required but is NOT included in tuition.
Students brand new to Woodlands Prep will pay the 1st year fee. Students who were at Woodlands
Prep in the 2014-2015 school year will pay the 2nd year fee if they have the same device. If they are
changing devices, they will pay the first year fee. Costs for 2015-2016 are as follows:
GRADE
K-2
3-4
5-12
DEVICE
i Pad Mini
i Pad Air
MacBook Air
1st Year Fee 2nd Year Fee
$220
$120
$365
$180
$690
$350
In addition to the device, the lease price includes school approved software, applications, instructional
materials, some online textbooks, and the cost of insurance. Only approved devices will be allowed on
campus. Insurance requires a $50 deductible per event, paid by the user for iPads and a $100
deductible for MacBooks paid by the user. The insurance plan covers the repair or replacement of the
device in the event is it lost, stolen, or damaged.
Tuition Refund Plan
All families must buy a Tuition Refund Plan (TRP). The Tuition Refund Plan reimburses covered tuition
at a selected coinsurance level when you must withdraw your child for certain reasons. See pages 7
and 8 of this document for more details.
GRADE
Preschool and Pre-K
Kindergarten
1st - 2nd Grade
3rd - 5th Grade
6th Grade
7th - 8th Grade
9th – 12th Grade
TUITION INSURANCE
$517.50
$558.78
$586.20
$610.80
$631.35
$634.95
$676.92
Senior Fee (For 12th Grade Students Only)
To cover the costs unique to the senior year, seniors will pay a fee of $500.
4
I-20 Fee (For New International Students Only)1
If offered admission, international students are eligible to be granted an I-20 from The Woodlands
Preparatory School. The fee is $500 per student. Contact Admissions for more information.
New Student Fee (For New Students Only)
Each student admitted to Woodlands Prep will pay a one-time new-student fee of $850. There is a
$125 application fee for all applicants to the school and a $375 testing fee for applicants in
Kindergarten through 12th grade.
OTHER COSTS NOT INCLUDED IN TUITION
Uniforms
Uniforms are mandatory and can be purchased from Lands’ End. The cost of uniforms is not included
in tuition.
Extracurricular Activities
The school offers many interesting and exciting programs and activities outside of the regular school
day. We have a well-developed After School Program that offers a wide range of activities, such as art,
ballet, robotics, science club, volleyball, tennis and golf. An additional fee is required for each activity.
Students may choose to be involved in other activities, including athletics, student government,
student service organizations, honor societies, and academic competitions such as PSIA (Private
School Interscholastic Association) and TAPPS (Texas Association of Private and Parochial Schools).
Each of these organizations may have additional costs or fees.
After School Care
After school child care is available until 6:00 pm for an additional fee. Cost is $300 per month, $15 per
day (when arranged in advance) or $20 per day without prior notice.
1 Please note the school is currently undergoing a certification process and is temporarily unable to issue I-20s. We
encourage you to contact the school directly to obtain the most recent and up-to-date information.
5
The Woodlands Preparatory School, LLC, Enrollment Agreement
This Agreement is entered into between The Woodlands Preparatory School, LLC, (the “School”) and both
parents or guardians, or other persons responsible for payments with an interest in enrolling or re-enrolling
the student into the School. A completed copy of this Agreement must be signed and returned to the
Admissions Office, accompanied by a non-refundable Enrollment Deposit of $1,850, by March 12, 2015.
A student is accepted for enrollment or re-enrollment when the Agreement has been delivered to the School,
countersigned and dated. A copy of the accepted Agreement will be returned prior to the start of the school
year. No amendment to this Agreement and no alteration or addition to the printed terms hereof will be
effective without the express prior written approval of the Head of School.
In consideration of the acceptance of this Agreement by the School, the undersigned agrees to pay the
required TOTAL TUITION for the full academic year and any additional fees incurred and agrees to be bound
by the provisions of this Agreement. So long as tuition and fee payments are not delinquent, payments are
due no later than the dates listed on this Agreement.
Enrollment and re-enrollment is conditioned upon the following terms:
1. Successful completion of the current academic year and recommendation of the School is required for
the re-enrollment of currently enrolled students.
2. Tuition payments must be received by the School on or before each due date as established in Exhibit
A to this Agreement. Tuition for students entering the School after the start of the school year will be
pro-rated based on an established schedule.
PAYMENT:
Checks should be made payable to The Woodlands Preparatory School LLC. I understand that all monies
paid to the School under this Agreement are nonrefundable and nontransferable under any
circumstances. I further understand that if I do not submit the Enrollment Deposit on time, this offer of
enrollment may be withdrawn and unsecured spaces may be made available to new students. Accepted
methods of payment include cash, check, bank transfer, cashier’s check, ACH. Installment plans are also
available.
(continued on next page)
6
I understand and agree that my child is being enrolled for the entire 2015-2016 school year. I further
understand that the overhead expenses of the School do not diminish with the departure of some students
during the course of the school year, and I agree that it is impossible for the School to determine at the time
of my execution of this Agreement the damage and loss that would occur due to cancellation/withdrawal of
some of the students who have enrolled.
Therefore, once this Agreement is signed and the Enrollment Deposit paid, I become liable for the
entire year's tuition and fees as liquidated damages even if my child is withdrawn, absent, or is
involuntary separated from the School for any reason. I further understand that my obligation to pay
tuition and fees for the full academic year is unconditional, and that after August 1 no portion of
tuition and/or fees paid or outstanding will be refunded or canceled in the event of absence,
withdrawal, or dismissal from the School for the above student.
I understand that if my child has applied for or received an award or tuition employer benefits that are
applied toward the amount of tuition and/or fees hereunder, I remain primarily responsible for all obligations
under this Agreement. The School will issue me a notice reflecting the amount of aid or scholarship and the
balance due. I agree to pay the balance due pursuant to the payment plan established by the School. The
School is entitled to be reimbursed for any attorney’s fees and costs incurred in the collection of any unpaid
balance.
TUITION REFUND PLAN (TRP):
Please note that a tuition refund insurance plan is mandatory. The TRP is not included in the price of tuition.
In view of my unconditional obligation to pay tuition and fees for the full academic year, I understand that
participation in the TRP is required. I have received and read the document detailing the terms and
conditions of the TRP which are set forth in a separate document made available to me. The TRP will insure
tuition in the event of absence or separation according to the terms of the policy. Additionally, I authorize
the School to collect any claim payment to which I am entitled under the Tuition Refund Plan and credit
it to my account, paying any excess to me. I agree to pay the School whatever balance remains unpaid
after any payment by the TRP is credited to my account within 30 days after receipt of a final, itemized
bill.
(Continued on next page.)
7
What the Plan covers (TRP): (continued)
Withdrawal or absence for medical reasons:
-­‐ The Plan will pay 50% of the unused yearly insured fees, provided the student’s injury or sickness
forces the student to withdraw from school or medical absence lasts for 31 or more consecutive days.
-­‐
Benefits are paid retroactive to the first day of medical absence.
The Plan will pay 50% of the unused yearly insured fees, provided the student’s mental health
condition as referenced in DSM V, forces the student to withdraw from school or medical absence
lasts for 31 or more consecutive days.
Withdrawal for other than medical reasons (examples include: moves, change of objective, financial hardship
and voluntary withdrawals).
-­‐
The Plan will pay 50% of the unused yearly insured fees provided the student has withdrawn from
school after attending more than 14 consecutive calendar days beginning with the student’s first
class day of attendance in the academic year.
Dismissal from the school
-­‐ The Plan will pay 50% of the unused yearly insured fees provided the student is dismissed from the
school after attending more than 14 consecutive calendar days beginning with the student’s first
class day of attendance in the academic year.
CODE OF CONDUCT
I agree to support the standards of the School in its philosophy and policies including academic, behavioral,
dress, moral conduct, and disciplinary standards; to assume the responsibility for parental monitoring of my
child's education, being an encourager and keeping in regular contact with my child's teachers; and to attend
mandatory meetings called by the School. I also agree to support to the best of my ability the School's entire
program through attendance at parent meetings and participation in various School activities.
The student and the student's family agree to comply with and be subject to the School's rules and policies
as set forth in the Parent-Student Handbook, as amended from time to time.
The School reserves the right to dismiss any student whose scholarship, conduct, or cooperation is
unsatisfactory. Fees will not be refunded by the School when a student is suspended or expelled. I
understand that no refund or cancellation of tuition or fees will be made by the School for absence,
withdrawal, and/or expulsion/dismissal before the end of the school year and agree to assume full
responsibility for tuition and all related fees.
8
DELINQUENT ACCOUNTS
An account is considered delinquent if not paid within 7 business days of the due date. A late payment fee of
1.5% or the maximum permitted by law per year will be charged on a delinquent account. Whenever a tuition
or fee account becomes past due for a period of 61 days from its due date, then, unless the School obtains
adequate security acceptable to the School for such account within that 61 day period, the student may be
withheld from attending classes until the delinquency is cured. In all events, the first tuition installment
payment must be paid on or before the first day of school or the student's place will not be reserved.
Transcripts will be held for students until all unpaid tuition and fees are received.
JURISDICTION
This agreement shall be governed under the laws of the State of Texas. The venue of any action hereunder
shall lie exclusively within the County of Harris in Texas and the parties hereto consent to personal jurisdiction
and expressly waive all rights to trial by jury.
INDEMNIFICATION
In consideration of my child’s attendance at the School as well as participation in the School’s extracurricular
activities/sports, I, and my agents, representatives, assigns, heirs and successors HEREBY WAIVE,
RELINQUISH, INDEMNIFY, AND HOLD HARMLESS, The Woodlands Preparatory School, LLC, officers,
administrators, employees, agents, representatives, volunteers, insurers, assigns and successors, and each
and every one of them, from and against all claims, demands, suits, causes of actions, whether known or
unknown, past, present or future, including, but not limited to, any and all costs, expenses, and attorneys’
fees, made or asserted on behalf of my child or asserted by or on behalf or any person where such claims
arise out of an accident, injury, or loss associated with collection of tuition and fees, School attendance,
extracurricular activities/sports, and/or transport to and/or from the School and/or extracurricular
sports/activities, WITHOUT REGARD TO THE CAUSE OR CAUSES THEREOF OR THE NEGLIGENCE OF
ANY PARTY OR PARTIES. THIS INDEMNITY AGREEMENT REQUIRES THE PARENT/GUARDIAN TO
ASSUME DEFENSE COSTS AND/OR ANY JUDGMENTS IN CLAIMS BY STUDENTS AGAINST THE
SCHOOL AND/OR ITS OFFICERS, ADMINISTRATORS, EMPLOYEES, AGENTS, REPRESENTATIVES,
ASSIGNS, AND/OR SUCCESSORS.
9
SIGNATURES
I have carefully read the entirety of this Enrollment Agreement and fully understand its contents. This
Agreement is complete and signed of my own free will. I am aware this Agreement is a contract between
myself, the student and student’s agents, and The Woodlands Preparatory School, LLC. I further certify that I
have the legal authority and am competent to sign on behalf of my child(ren) and family.
Both parents and/or responsible persons must sign this Agreement and hereby acknowledge all
signing parties are jointly and severally liable for tuition and fees.
Accepted:
Father/Guardian or Person Responsible for Payment
Printed Name: __________________________________________________________________
Signature: ________________________________________
Date: ___________________
ID No.__________________________________________________________________________
Mother/Guardian or Person Responsible for Payment
Printed Name: __________________________________________________________________
Signature: ________________________________________
Date: ___________________
ID No.__________________________________________________________________________
The Woodlands Preparatory School, LLC
Printed Name: _________________________________________________________________
Signature: ________________________________________
Date: __________________
Title: __________________________________________________________________________
10
FAMILY AND PARENT INFORMATION
Please complete the following student-parent information. This information is important to the school and needed on a
yearly basis. Addresses and home phone numbers will be listed in the school directory. Please complete thoroughly.
Your cooperation is most appreciated.
I understand that the names, addresses, and telephone numbers of students and parents included in the School
directory are solely for the private use of school families and I agree not to use the School directory for commercial use
or to distribute to any person or entity other than another School family.
Student’s Information
Last _____________________________ First ___________________________ Middle _____________________
Date of Birth: ______________ Gender of Child: Male ____ Female: ______
SSN/Passport (4 last digits): ________
Address ____________________________________________________________
City ______________________________ State ________ Zip ________________
Home Phone ____ - ____ -_________
Email: ______________________________________________________________
Father’s/Guardian’s Information
Title _________ Last _____________________________ First ___________________________ Middle _____________________
Home Address (if different from Student's)
Home Phone ______- ______ - ________ Cell Phone ____________________________________
Email: ____________________________________________________________________________
ID No. ____________________________________________________________________________
Employer/Business Name ____________________________Position _______________________
Bus. Phone ____ - ____ - ________ Cell Phone: ______ - _____________
Business Address ______________________________________________
City ________________________________ State ______________Zip ___________
Mother's/Guardian’s Information
Title _________ Last _____________________________ First ___________________________ Middle _____________________
Home Address (if different from Student's)
Home Phone ______- ______ - ________ Cell Phone ____________________________________
Email: ____________________________________________________________________________
ID No. ____________________________________________________________________________
11
Employer/Business Name ____________________________Position _______________________
Bus. Phone ____ - ____ - ________ Cell Phone: ______ - _____________
Business Address ______________________________________________
City ________________________________ State ______________Zip ___________
Other Responsible Person’s Information
Relationship to student: _________________________________________________________________
Title _________ Last _____________________________ First ___________________________ Middle _____________________
Home Address (if different from Student's)
Home Phone ______- ______ - ________ Cell Phone ____________________________________
Email: ____________________________________________________________________________
ID No. ____________________________________________________________________________
Employer/Business Name ____________________________Position _______________________
Bus. Phone ____ - ____ - ________ Cell Phone: ______ - _____________
Business Address ______________________________________________
City ________________________________ State ______________Zip ___________
Note - The Woodlands Preparatory School directory will list names as they appear on this Agreement. If you wish to list
your names differently, please indicate so here:
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
Please list the name of any professional or civic memberships the parent(s) is (are) involved with:
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
If parents are separated or divorced, to whom shall we send the following?
General correspondence: _________ Mother _________ Father ________ Both
Copies of report cards:
_________ Mother _________ Father ________ Both
Billing:
_________ Mother _________ Father ________ Both
*Please note that the following information is optional:
Ethnicity: ___African American
___Asian
___Caucasian
___Hispanic
Nationality: ____________________________
12
___Middle Eastern
___Other
Student Immunization Record
STUDENT’S NAME_________________________________________________ DATE OF BIRTH________________________________AGE_____________
This form must be completed, signed by a physician or health professional, and returned to the school nurse by March 9. A
photocopy of an immunization record signed or stamped by a physician or health care professional is acceptable in lieu of this form.
Immunizations
DTP/DTaP
(DTaP booster is
required for entry
into grade 7 if it has
been 5 years since
the last dose.)
Polio – IPV or OPV
Date of Dose #1
Date of Dose #2
Date of Dose #3
Date of Dose #4
Date of Dose #5
Date of Dose #6
MMR
Varicella (two doses
required for entry
into grades K-4 and
7-11)*
Hepatitis A (two
doses required for
entry into K-4th)
Hepatitis B
Menactra
HiB (Haemophilus
influenza type b)
PCV (Prevnar)
Human
Papillomavirus
(Gardasil)
*Varicella vaccine is not required IF your child has had the chickenpox illness. If your child has had the illness, please sign the
statement:
My child had Varicella disease (chickenpox) on or about (date)____________________and does not need the Varicella vaccine.
Parent’s Signature
Date
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Signature or stamp of physician or public health personnel verifying immunization information above.
Signature
Date
13
EXHIBIT A
GRADE Preschool 3 and Pre-­‐K 4 Kindergarten GRADE 1 -­‐ 2 GRADE 3 -­‐ 5 GRADE 6 GRADE 7-­‐8 GRADE 9-­‐12 Enrollment Deposit Due on March 12, 2015 Payment in Full Due on August 1, 2015 Semester Payment Plan 2 Payments: August 1, 2015 January 1, 2016 Monthly Payment Plan 10 Payments due on the 1st of each month: August 1, 2015 to May 2, 2016 $17,250.00 $18,626.00 $19,540.00 $20,360.00 $21,045.00 $21,165.00 $22,564.00 2 @ $8,770.00 2 @ $9,458.00 2 @ $9,915.00 2 @ $10,325.00 2 @ $10,667.50 2 @ $10,727.50 2 @ $11,427.00 10 @ $1,780.00 10 @ $1,917.60 10 @ $2,009.00 10 @ $2,091.00 10 @ $2,159.50 10 @ $2,171.50 10 @ $2,311.40 $ 1,850.00 $ 1,850.00 $ 1,850.00 $ 1,850.00 $ 1,850.00 $ 1,850.00 $ 1,850.00 When the due date is a holiday, please submit your payment the next business day.
Tuition Refund Plan: Participation in the Tuition Refund Plan is mandatory and is not included in tuition. The insurance premium indicated below will
be billed and is due with the first payment.
GRADE
Pre-K
Kindergarten
1st - 2nd Grade
3rd - 5th Grade
6th Grade
7th - 8th Grade
9th – 12th Grade
TUITION INSURANCE
$517.50
$558.78
$586.20
$610.80
$631.35
$634.95
$676.92
Note: Delinquent accounts are assessed a penalty of 1.5% per month. School policy states that student records, including report cards, progress
reports and transcripts, will not be released if the account is in arrears.
14