Central University of Karnataka (CUK)

Central University of Karnataka (CUK)
(Established by an Act of the Parliament in 2009)
Notice Inviting Expression of Interest
For
BIO-FEEDBACK AND NEURO-FEEDBACK SYSTEM, HARDWARE, AND
SOFTWARE
EOI: 2518/PUR/CUK/22
March 2015
Central University of Karnataka
(Established by an Act of the Parliament in 2009)
Kadaganchi, Aland Road, Gulbarga Dist. - 585 311
www.cuk.ac.in
Central University of Karnataka – Expression of Interest
Contents
Introduction ..................................................................................................................... 3
Snapshot of EOI ................................................................................................................ 4
Pre-Qualification Criteria for the Applicant Company: ....................................................... 5
Pre-Qualification Criteria for the Applicant Company: ....................................................... 6
EOI Response format ........................................................................................................ 7
Sample of EOI Letter: ........................................................................................................ 7
Annexure 1: Company Profile ........................................................................................... 8
Annexure 2: Relevant/Similar Experience ......................................................................... 9
Annexure 3: Financial Details .......................................................................................... 10
Submission of EOI ........................................................................................................... 11
Venue of EOI opening: .................................................................................................... 11
Late EOIs: ....................................................................................................................... 11
CUK’S right to accept any EOI and to reject any or all EOIs: ............................................. 11
Confidential Information
Page 2 of 11
Central University of Karnataka – Expression of Interest
Introduction
The Central University of Karnataka (CUK) has been established by an Act of the Parliament (No. 3 of
2009) at Gulbarga, Karnataka. It is one of the 16 new Central Universities established by the
Government of India during the UGC XI Plan Period to address to the concerns of ‘equity and access’
and to increase the access to quality higher education by people in less educationally developed
districts which have a Graduate Enrolment Ratio of less than the national average of 11%.
The CUK, with its territorial jurisdiction all over Karnataka has been initiated its activities from the
academic year beginning August 2009 in keeping with the philosophy of achieving and maintaining
the highest levels of academic excellence, sensitivity to equity and access in enrolment and
recruitment and emerging as a premier national educational and research institution in the country.
621 acres of land at Kadaganchi Suntanur villages on the Gulbarga-Waghdhari Inter-State Highway in
Aland taluka identified by the Karnataka State Government has been handed over to the university,
Confidential Information
Page 3 of 11
Central University of Karnataka – Expression of Interest
Snapshot of EOI
Name of the Project
SUPPLY OF BIO-FEEDBACK AND NEURO-FEEDBACK
SYSTEMS,HARDWARE, AN SOFTWARE
Name of Authority
Central University of Karnataka
Last date and time for 24th March 2015 up to 12:00 pm
submission
Signature Authority
Authorized Representative / Signatory
Selection Process
(Overall)
Stage 1 : Expression of Interest (EOI)
Stage 2 : Submission of EOI on or before
Stage 3 : Shortlisting of Bidder basis of the EOI
Stage 4 : Circulation of Request for Proposal
(RFP) to shortlisted bidders
Stage 5: Pre Bid Meeting
Stage 6 : RFP Submission
10th March 2015
24th March 2015,
12:00 pm
24th March 2015,
02:00 pm
31st March 2015,
To be announced
Stage 7 : Technical Presentation
Stage 8 : Technical and Commercial Evaluation
Stage 9 : Award of contract
Confidential Information
Page 4 of 11
Central University of Karnataka – Expression of Interest
Pre-Qualification Criteria for the Applicant Company:
Criteria
OEM
Financial
stability
Service
delivery
experience
Project
Experience
Support
Infrastructure
Certification
Blacklisting
Pre-Qualification Criteria
Details
Supporting document required
The bidder should be an OEM of the Undertaking from the bidder’s
proposed solutions
authorized personnel on bidder’s
letterhead
The bidder should have annual
Copy of Audited Balance Sheet of the
turnover of at least Rs. 5 Crores
firm along with Audit Report for the
during of each three financial years
three financial years 2010-11, 2011-12
2010-11, 2011-12 and 2012-13.
and 2012-13 should be enclosed.
Preference would be given to those
bidding companies who are a software
OEM, having its own Consulting,
Professional services, Implementation
and Support team on the payrolls of
the bidding company
The vendor must have executed a
minimum of twenty five Biofeedback
&
Neuro-feedback
System laboratories to any Central
/State Universities in India.
Please enclose copy of certificate if the
vendor is original developer of software
or copy of authorization (if the vendor is
authorized dealer/ representative)
Copy of work orders proving the
execution of installation of minimum
Three laboratories to any Central
/State Universities in India.
Should have support infrastructure in Declaration letter from the bidder’s
India for the proposed solution.
authorized personnel and List of
offices in India
Bidder
should
have
following Copy of the Certificate(s) signed and
certifications:
stamped by the authorized signatory
Certified on ISO 20000:2011 and of the Bidder
27001 which covers Information
Security or any other certifications
related
to
data
security
or
international certificate for such
activity
issued
by
competent
international agency.
The Bidder shall not be under a Declaration by authorized signatory of
declaration of ineligibility / banned / the Bidder
blacklisted/ fraud by any State or
Central Government / any other
Government institutions in India for
any reason as on last date of
submission of the Bid
Confidential Information
Page 5 of 11
Central University of Karnataka – Expression of Interest
Registered
Legal Entity
Registered
Legal Entity
The Bidder should be an Information
Technology Software Development
Company with a registered office and
operations in India. The Bidder should
be registered under the Companies
Act, 1956, should have registered
offices in India and should be in
existence for at least last 03 years, as
on 31st March 2013
The
vendor
should
have
VAT/TIN/CST
registration No.
issued
by
department
of
commercial taxes and Service Tax
registration No. issued by central
excise & custom department.
Confidential Information
Copy Certificate of Incorporation issued
by Registrar of Companies.
Valid copy of VAT/ST/CST No.
Valid copy of PAN card
Valid copy of Service Tax number
Page 6 of 11
Central University of Karnataka – Expression of Interest
EOI Response format
Sample of EOI Letter:
On the Letter head of the Applicant
To：
Addressee
Date:
Central University of Karnataka
Kadaganchi, Aland Road,
Gulbarga Dist. - 585 311
Karnataka
Sir,
Ref: Notice Inviting EOI published on 10TH March, 2015 for “Bio-feedback and Neuro-feedback
systems, Hardware, and Software”.
Being duly authorized to represent and act on behalf of ………… (Hereinafter referred to as “the
Applicant”), and having reviewed and fully understood the evaluation criteria and information
provided, the undersigned hereby apply in response to the EOI document for implementation “Biofeedback and Neuro-feedback systems, Hardware, and Software”.
We are enclosing our Expression of Interest with the details as per the requirements of the EOI
document, for your evaluation.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Company Profile with Organizational Contact Details
Undertaking from the bidder’s authorized personnel on bidder’s letterhead
Certificate from statutory auditor for declaring sales turnover from said services.
Certificate from HR head Share the CV's of the Functional consultants with min
experience of 3+ Years
Project Documentary evidence, along with client contact details
Declaration letter from the bidder’s authorized personnel and List of offices in India
Copy of the Certificate(s) signed and stamped by the authorized signatory of the Bidder
Copy Certificate of Incorporation issued by Registrar of Companies
Documentary evidence for Registered Legal Entity
Audited balance sheets for the mentioned financial years.
Additional Information
Declaration
Sincerely Yours,
［Full name of applicant]
Confidential Information
Page 7 of 11
Central University of Karnataka – Expression of Interest
Annexure 1: Company Profile
Name of Entity：
Address：
Contact Person：
Telephone：
Fax：
Email：
URL :
Brief overview of the vendor’s company, products, and services:
1. Company Registration certificates
2. Certificate of Income Tax and Service Tax Registration
Confidential Information
Page 8 of 11
Central University of Karnataka – Expression of Interest
Annexure 2: Project Experience
On the Letter head of the Applicant
To：
Addressee
Date:
Central University of Karnataka
Kadaganchi, Aland Road,
Gulbarga Dist. - 585 311
Karnataka
Sir,
Ref: Documentary evidence for Relevant/Similar experience
We are enclosing our relevant / similar experience with the details as per the requirements
of the EOI document, for your evaluation.
S.no. Year
Name of the
Institute/University
Scope of the Project
Sincerely Yours,
［Full name of applicant]
Note: Please attach the Purchase order and contact details of the concerned person at the
institution
Confidential Information
Page 9 of 11
Central University of Karnataka – Expression of Interest
Annexure 3: Financial Details
Turnover
Financial Year
2010-11
Financial Year
2011-12
Financial Year
2012-13
Please attach audited balance sheets for the mentioned financial years.
Note: All the documents should be duly signed by the authorized signatory of the bidder
organization
Confidential Information
Page 10 of 11
Central University of Karnataka – Expression of Interest
Submission of EOI
The EOI shall be submitted in sealed cover. The proposal should be submitted in the hard
copy format at the following Address Latest by 24th March 2015 up to 12:00 pm
Addressee
Central University of Karnataka
Kadaganchi, Aland Road,
Gulbarga Dist. - 585 311
Karnataka
The envelopes shall bear Supply of Bio-feedback and Neuro-feedback systems,
Hardware, and Software”, the EOI number and the words ‘DO NOT OPEN BEFORE (due
date & time)’.
The envelope shall indicate the name and address of the bidder to enable the EOI to be
returned unopened in case it is received ‘late’ or is ‘rejected’.
EOI may be delivered in person or may be deposited in the tender box before closing time
or may be sent by registered post on the address as given clause above and the
responsibility for ensuring that the registered EOI documents are delivered in time would
rest with bidder. The CUK shall not be responsible if the EOIs are delivered elsewhere.
Venue of EOI opening:
EOIs will be opened in Central University of Karnataka, Administration building, ground floor
conference hall, on the due date and time. If due to administrative reason the venue of EOI
opening is changed it will be displayed prominently at the notice board and CUK website. In
case of the date of opening is declared as holiday than bids will be opened on the next
working day at the same venue and time.
If the envelope is not sealed and marked as required the EOIs shall be rejected.
Late EOIs:
Any EOI received by the CUK after the deadline for submission of EOI prescribed by the
purchaser shall be rejected and returned unopened to the bidder.
CUK’S right to accept any EOI and to reject any or all EOIs:
CUK reserves the right to accept or reject any EOI, and to annul the bidding process and
reject all EOIs, at any time without assigning any reason whatsoever and without thereby
incurring any liability to the affected bidder or bidders on the grounds for the Purchaser’s
action.
Confidential Information
Page 11 of 11