SPONSOR & EXHIBITOR - North Carolina Nurses Association

SPONSOR &
EXHIBITOR
PROSPECTUS
2015 Nurse Practitioner
Spring Symposium
March 29-April 1, 2015
Omni Grove Park Inn
Asheville, North Carolina
2015 Nurse Practitioner
Spring Symposium
Join hundreds of Nurse Practitioners in Asheville, NC, for
the 2015 Nurse Practitioner Spring Symposium. Nurse
Practitioners provide quality, cost-effective, up-to-date health
care to our citizens, which includes prescribing medications
and other treatments. These NPs are eager to learn about new
and effective products, services and opportunities, so NPSS is
a perfect place to develop client relationships.
Sponsors
Platinum
$4
00
0
Gold
Silver
$2
$1
-$
50
0
60
Complimentary Exhibit Booth space in Live Hall
Complimentary Virtual Expo Hall*
Complimentary acknowledgement in Informational Slide Show**
Prominent sponsorship recognition at Symposium
50
-$
00
Sponsorship Opportunities
0
35
0




-$
0




Sponsorship recognition at Symposium





One-half page ad on participant flash drive

Logo & Name/Link in APRN E-Newsletter (in April 2015)***

Name/Link in APRN E-Newsletter (in April 2015) ***
** Slide Show — Slide show
broadcast during symposium
with announcements/news.
00

Full page ad on participant flash drive
* Virtual Expo Hall — Logo,
link, and promotional copy
on NCNA website.
20

*** APRN E-Newsletter — Electronic
newsletter distributed to over 1,400
APRN members.
•
•
•
•
•
•
•
Audio-Visual Support — $6000
Key Card Sponsorship — $3500
Luncheon — $3500 each
Breakfast Buffet — $2500 each
Lanyard Sponsorship — $2500
Break — $2000 each
General Symposium Support
— $1500 to $6000
Key Card—Have your brand or logo
prominently displayed at NPSS 2015.
Sponsor custom hotel key cards that
will be provided to all conference
attendees staying at the Omni Grove
Park Inn. Communicate your message
each time the attendees enter their
hotel room! You will have the option
of custom-designing the key card
within provided specifications. Time
sensitive — reserve today!
Lanyard—We will order lanyards with
your brand or logo imprinted. Each
NPSS attendee will be given this
lanyard when they register.
NCNA Sponsor/Exhibit Hall Assignment,
Cancellation, Occupation Policy
Eligibility/Assignment — NCNA reserves the right, in its sole discretion,
to limit types of companies and products represented in its exhibit hall,
to accept or reject applications, and assign booth space as NCNA deems
appropriate. Sponsors of NCNA events and functions shall be given
preference in allocation of exhibit space/assignment of exhibit locations.
NCNA reserves the right to make and/or change all booth assignments as it
deems appropriate.
“ We have hired multiple practitioners from our
contacts during this event over the past years.
I find the time allotted is adequate and allows
for ample one-on-one conversations with those
interested in our practice. We will continue
to exhibit at this conference and thank the
association for providing such a great venue
and opportunity for the Nurse Practitioners and
vendors of North Carolina.”
— Brandi Thomas, FNP-C, Physicians Eldercare
Cancellation of Booth Space/Loss of Payment — In the event the
Exhibitor cancels or otherwise notifies NCNA of its intent to repudiate this
contract prior to February 28, 2015, NCNA shall retain 35% of the exhibit
booth price paid as liquidated damages. If NCNA receives such notice
on or after February 28, NCNA shall retain the full exhibit booth price as
liquidated damages. The parties acknowledge and agree that the precise
damages which will be suffered by NCNA as a result of an Exhibitor’s
canceling or repudiating this contract are uncertain and not subject to
precise calculations and that the liquidated damages set forth herein are a
reasonable estimate of the damages likely to be incurred.
Failure to Occupy Space — Any space not occupied by 9:45 am on March
30, 2015, shall be forfeited by the Exhibitor and space may be resold,
reassigned, or used by the exhibit staff without refund, unless a written
request for delayed occupancy has been received by the NCNA office by
February 28, 2015 and written approval is received. NCNA reserves the
right to reject future applications for exhibit booth space at NCNA trade
shows and other functions in the event the Exhibitor does not staff its
exhibit booth during all open show hours.
Exhibitors
How to Confirm Space
Register early for NCNA’s 2015 NPSS to reserve
space and lock in Early Bird rates of only $875
per booth. Send payment and information by
January 15, 2015. Once payment and information
are received, you will be sent confirmation of your
reservation.
Confirm your booth now to receive . . .
• Face to face meetings with the best and
brightest Nurse Practitioners in NC and in some
surrounding states.
• Draped table, two chairs, and 2 name badges.
• Listing in NPSS attendee materials.
• High profile drawing for door prize providers.
• Uncontested time with 250 participants.
• List of symposium attendees and email
addresses.
• Guest rooms at special discounted rates.
NPSS Exhibit Hall Schedule
The Exhibit Hall schedule is designed with YOU
in mind, offering you premium and uncontested
exposure to NPSS attendees.
Upgrade Options
Virtual Expo Hall
NCNA offers an opportunity to purchase “booths”
in the VIRTUAL Expo Hall in addition to the LIVE
Exhibit Hall. You can add an online component to
your traditional booth setup! The virtual hall displays
a clickable link and description for participating
exhibitors that will run in conjunction with the live hall.
It will be prominently featured on the NCNA website
for four weeks in April 2015.
The NCNA Virtual Expo Hall will offer sponsors and
exhibitors an additional opportunity to reach out to
Nurse Practitioners attending NPSS, as well as those
who may not be able to participate in person.
Or, if you are unable to participate as an exhibitor or
sponsor this year, you can still have a presence in the
Virtual Expo Hall by purchasing a Virtual Expo Only
presence.
Informational Slide Show
You can also generate additional interest in your booth
by purchasing a spot in the informational slide show
that will be running in meeting rooms during breaks.
Send us one pre-designed slide to insert and use in our
PowerPoint presentation.
Monday, March 30, 2015
7:30-9:30 am: Exhibit Hall setup
Take Advantage of Early Bird Rates
9:45 am: All exhibits must be ready to open by 9:45
am on Monday, March 30.
10:20-11:20 am: Exhibits open—all participants free
2:40-3:40 pm: Exhibits open—all participants free
Exhibit Hall closes for the day at 3:40 pm.
Tuesday, March 31, 2015
9:10-10:10 am: Exhibits open—all participants free
Exhibit Hall ends at 10:10 pm.
Breakdown must be complete by 12:00 pm.
works hard to give us the best
“ NCNA
experience with attendees at this event.
East Carolina University College of Nursing
is well pleased with our time to share and
communicate with Nurse Practitioners from
all over the state.”
— June Brown, ECU CON Clinical Coordinator
Early Bird!!
by 1/15/15
After
1/15/15
General Live Booth
Exhibit Hall Booth........................$875........ $1100
Exhibit Hall Upgrades
Electricity.......................................... $35............ $35
Internet Access............................. {$55}........ {$55}
{Free using GPI room access code}
Virtual Expo Hall........................... $150.........$200
Informational Slide Show............ $75..........$100
Virtual Expo Only
No Physical Booth.......................$325.........$400
Required
NCNA Sponsor and Exhibitor Registration
Actual Exhibit Dates:
Mon, 3/30 & Tue, 3/31
2015 NPSS — Asheville, NC — March 29, 2015 - April 1, 2015
SEND TO NCNA:
By Email:
RNs@ncnurses.org
Company Name
By Mail:

PO Box 12025,
Raleigh, NC 27605
Important Note: Print/Type clearly exactly as the name should be used for sponsor/exhibitor signs and media.
Contact Name
Address
Provide Contact Person’s Address, Email, Phone
(which may or may not be company’s information)
This contact will be the person that will communicate with NCNA re: this event.
Street, Box, etc.
City
State
Email

By Fax:
919.829.5807
ZIP
Questions?
800.626.2153
RNs@ncnurses.org
Day Phone
Please list below the full name(s) of all person(s) that will be present at the exhibit booth (for nametags):
_____________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
— Sponsor Information —
We will SPONSOR (Please select level and state $ amount.)
Platinum ($4000-$6000) $________
Interested in Audio Visual ($6000)
Gold ($2500-$3500) $________
Interested in Key Card ($3500)
Silver ($1500-$2000) $________
Interested in Breakfast ($2500)
Interested in Lanyard ($2500)
We decline our complimentary booth space.
Sponsor Live Exhibit
DO reserve us a booth at Live Exhibit Hall; we will Sponsor and Exhibit.
A.
B.
C.
D.
E.
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
Interested in Break ($2000)
- We DO need internet access (if Yes, free with room or add $55 fee).
- We DO need electrical outlet (if Yes, add $35 fee).
- We will contribute a door prize, will bring to NCNA registration desk.
- We will be part of the complimentary slide show and will send a slide.
- We will be part of the complimentary Virtual Hall, will send logo/description.
LIST AND TOTAL AMOUNTS:
SPONSOR
Sponsor Level Amt ............... Electrical Outlet.....................
Internet Access......................
EXHIBITOR
Live Exhibit Booth . ............... We will EXHIBIT (Please reserve our booth for March 30 and 31.)
— Exhibitor Information —
Early Bird Fee (if received by 1/15/15)
Upgrade: Slide Show.............
Regular Fee (after 1/15/15)
Upgrade: Virtual Hall ............
Internet Access......................
Live Exhibit Hall Booth, $875
Live Exhibit Hall Booth, $1100
Electrical Outlet.....................
Upgrade: Info Slide, $75/slide
Upgrade: Info Slide, $100/slide
Upgrade: Virtual Exhibit Hall, $150
Upgrade: Virtual Exhibit Hall, $200
VIRTUAL HALL ONLY................
Yes
No - We DO need internet access (if Yes, free with room or add $55 fee).
Yes
No - We DO need electrical outlet (if Yes, add $35 fee).
Yes
No - We will contribute a door prize and will bring it to the onsite
NCNA’s registration desk.
Early Bird Fee (if received by 1/15/15)
Virtual Exhibit Hall, $325
CARD NUMBER:
 Business Check  Personal Check
 VISA
 M/C
 Business Card  Personal Card
Virtual Exhibit Hall, $400
By completing and submitting this form I agree to terms and conditions of NCNA’s Exhibit
Assignment, Cancellation and Occupation Policy (see page 2).
Initials of Contact Person:_______________ Make checks payable to: North Carolina Nurses Association
PAYMENT - CHARGE
Regular Fee (after 1/15/15)
$
(Total enclosed or total to be charged.)
PAYMENT - CHECK
#
VIRTUAL EXHIBIT HALL ONLY
Total
Date:_____________
(Typing of initials above will be considered the same as a signature.)
CARD EXP DATE:
BILLING ZIP CODE:
TYPE NAME AS IT APPEARS ON CARD
CARDHOLDER’S TYPED NAME WILL SERVE AS SIGNATURE