2015 Arts Organizations

2015 Arts Organizations
Application Fee: $60
Artscape, the largest FREE, arts festival in America, is produced by the Baltimore Office of Promotion & The Arts, Inc.
(BOPA) on behalf of the Baltimore Festival of the Arts, Inc. (BFAI).
The 33rd annual Artscape: July 17-19, 2015
(Friday & Saturday: 11am-9pm and Sunday: 11am-8pm)
Artscape is now accepting submissions from non-profit arts organizations for the 2015 festival.
Exhibitor Packages are $700 (for a 10'x10'x7’space) and include:
 Festival provided tent with sidewall - there are no "stand alone" spaces
 Free access to an electrical outlet and basic overhead lighting
 Overnight roaming security
 On-site Artscape help-line
 Exhibitor Hospitality Welcome at check-in (snacks and bottled water)
 Listing on Artscape website
 A comprehensive exhibitor guide (emailed pre festival) with helpful tips
 Access to over 350,000 potential members for three days
Exhibition spaces reserved for Arts Organizations at the festival are intended to highlight non-profit organizations that
support the visual or performing arts in Baltimore and the surrounding region. Arts Organizations are encouraged to use
Artscape as a marketing and promotional tool. While Festival staff recognizes that Artscape is an excellent opportunity to
generate revenue, we require that Arts Organizations featured at Artscape limit the amount of merchandise
available for sale in their booth, to 40% of all materials exhibited. BOPA reserves the right to refuse
participation by any organization at its sole discretion.
In order to be considered for an Arts Organization space at Artscape, you must be a non-profit and meet at least one of
the following criteria:
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Arts related regionally-based cultural institution
Arts related cultural resource
Arts related educational institution
Deadline to Apply: March 31, 2015
Notification of Application Status: Week of May 11, 2015
Exhibitor Rules:
 Exhibitors must keep their space open all hours of the festival weekend, rain or shine.
 Exhibitors may not re-sell, share with an unaccepted exhibitor or sub-let any portion of their space. Any violation
of these stipulations by exhibitors will result in expulsion from the festival, and a fee refund will not be given.
 Exhibitors may not bring their own stand-alone/pop-up tent.
 Once you have paid your exhibitor fee, refunds are not issued for any reason.
 By submitting an application, you agree to and accept all festival terms and conditions.
Parking:
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The festival is not able to provide free parking for its exhibitors. We appreciate your understanding.
2010 Arts Organization Exhibitor Application ($30ation fee)
If you have any questions about our Arts Organization program or application, please contact Krista Green, at
kgreen@promotionandarts.com.
2015 Arts Organizations
Application Fee: $60
Arts Organization applications are available online here at Wufoo.
A preview of the application requirements and questions follows:
1. Contact Information
Please complete this section accurately. All festival information will be communicated via email, so be sure to
enter a valid email address.
First Name:
Last Name:
Company/Organization:
Non Profit Tax ID Number:
Address:
City/Town:
State:
ZIP/Postal Code:
Email Address:
Website:
Primary Phone Number:
2. Type of art related non-profit organization. Check all that apply.
Advocacy Group
Cultural Resource/Institution
Educational Resource/Institution
Museum/Attraction
Performing Arts Organization
Other (please specify):
3. Explain how your organization would be a positive feature at Artscape.
4. If accepted to Artscape, what do you plan to promote and /or sell. Please explain your organization’s art related
component.
5. If accepted to Artscape, how do you plan to decorate/ design / display items in your exhibition space?
You are required to submit a photo or schematic of how your booth will appear at the festival.
5. If accepted to the festival you will be invoiced for your space(s). Be sure to include your non-profit tax ID number in
the contact information section: $700 per 10'x10'x7’. Arts Organizations are limited to one (1) space.
6. Indicate if you would like to rent a set on one table and two chairs from the festival (exhibitors are encouraged to
bring their own tables and chairs). Please Note: The number of tables and chairs indicated by the exhibitor in this
application is exactly the number of tables and chairs the festival orders. Additional tables and chairs will not be
available on site to rent or borrow.
One Table & Two Chairs (rented as a set)
7. Exhibitor Website/Program Listing:
Please enter the following information for the festival website EXACTLY as it should appear.
 Organization
 Website
 Phone Number
8. Submit your $60 application fee. Applications submitted without the application fee will not be processed.