Technical Requirement Form

EP #
Office use only
Please fill in this form and email it to to the Venue Operations Coordinator.
Email: tech@frankston.vic.gov.au
HIRERS NAME:
PRODUCTION / EVENT:
TECHNICAL / EVENT (HIRER) CONTACT NAME:
TELEPHONE MOBILE:
TELEPHONE BUSINESS:
EMAIL:
Venue Hire Type
?
VENUE SETUP: The standard hire of the venue does not include the preset of the venue and/or equipment. Setup commences at the
scheduled bump in time of the client. A venue preset can be requested and scheduled prior to your access times. Standard venue and
staff hire costs will apply for a venue preset.
NOTE: The stage supervisor is required to arrive 30min prior to client access to unlock the building.
Stage Door will be unlocked at client Bump In time. ** NOTE: In the event your technical requirements are not received your event will
be rostered at a full crew - costs will be incurred by the client.
This Technical Requirements Form is a worksheet for clients.
It will assist in estimating costs and booking crew and equipment. These costs are estimates only.
The final cost will be determined after the completion of your event.
HOW TO USE THIS FORM:
1. Fill in the fields with the dates/times for your event and check the boxes and/or fill in quantities for the type of
equipment needed.
2. Submit (via print or email) a fully completed form to the Venue Operations Coordinator at least 5 weeks prior to your
event. Personnel and/or equipment may not be available for late submissions.
VENUE ACCESS & TIMES:
Additional Room Hire:
EVENT / PERFORMANCE DATE?
Is there are an event with
audience on this date
?
START TIME
Bump In
?
Rehearsal ?
Break
?
Event
?
Bump Out
?
-
If your event's running time is less
than 5 hours, a minimum 5 hours
will be estimated.
Do you require the Green Room?
FINISH TIME Total
Hours
?
0
?
0
?
0
?
0
?
Function Centre:
(Please Tick below)
Cube 37:
(Please tick below)
Rotary Room
Studio South
Peninsula Room
Studio North
All Function Centre
All of Cube 37
Arrival Time ?
Finish Time ?
Return Time ?
Finish Time ?
0
*Return time only required
Total Additional Room Hire Hours 0
if a break is taken.
Hours $
0
Sub Tot.
Will you require an A/V live feed to Cube 37 or The Function Centre?[Charges
Apply]
How Many Dressing Rooms?
?
?
Do you require the band room?
?
Additional Room Hire Sub Total
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The Labs
Next Page
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$0
Sub Total $ 0
Page 1 of 5
EP #
PRODUCTION / EVENT:
Office use only
STAFFING:
Date:
Please indicate staffing requirements by quantity below and indicate via the tick box when they are
required. In the event you are supplying your own operator, please specify.
The FAC Venue Operations Coordinator will make the final decision regarding the number of technical and
support personnel required for each event. There is a 3-hour minimum charge for all staff.
Crew call changes must be negotiated with the Venue Operations Coordinator before the day of your event.
Crew breaks must be taken after 5 hours.
Technicians: $50.00 per hour
QTY
Supervising Technician
[Included in venue hire]
BUMP
IN
REHEARSAL
EVENT
BUMP
OUT
1
CREW
SUPPLIED
BY?
Crew Sub
Total
$0
FAC Crew
$ 0
Lighting Technician
Choose?
Flyperson
Choose?
$ 0
Sound Technician
Choose?
$0
Followspot Operator
Choose?
$0
Mechanist
Choose?
$0
Radio Mic Fitter
Choose?
$0
Stage Manager
Choose?
$0
Additional set up crew
Choose?
$0
Please comment on further crew requirements below:
Crew Sub Total $ 0
Please indicate your intended seating capacity
Number of ushers required for your event 0
QTY?
Will students be watching the show form the dress circle? ?
Will you be selling Merchandise?
Do you require an FAC Staff Seller?
Cost estimate for ushers
$ 0
Please advise The Front Of House
Manager of any foyer set ups.
?
Do you require any setup for the
foyer?
Additional Dressed Foyer Tables [$10 each]
First Page
?QTY
Additional Pin Boards.
Next Page
Previous Page
?QTY
Last Page
Foyer
0
Sub Total$
Page 2 of 5
EP #
PRODUCTION / EVENT:
STAGING:
Office use only
[All Equipment Rental Pricing is Per Day]
Date:
Stage Managers Name:
Standard Masking [Draping]
Standard masking includes four sets of legs, including mid stage and upstage travellers and house curtain. (Fly Plot can be
found on the FAC Technical Specifications on our website.)
Stage Setup:
?
How wide do the legs need to be? ?
There is a total of 8 stage risers available. 3 can be arranged to be rolled on and off. If not prearranged they are
static risers that can not be moved quickly once positioned. Please select from the options below to arrange
how many stage risers are required.
Static Stage Riser's
QTY?
Per Day $ 0
Sub Total $ 0
Rolling Riser's (Hired)
QTY?
Per Day $ 15
Sub Total $ 0
Will you be using the orchestra pit?
Chairs required onstage [40 max]
If other please explain
here...
?
Where will the risers be set?
Height of
?
Risers
?
Props tables
?
?
How many chairs are needed for the orchestra pit?
QTY?
Small Dressed Presentation Table ?
Per Day $ 10
Do you require any large presentation tables?
Will you be supplying flown elements?(IE Cloth's, drapes, banners etc.) ?
Will you be supplying staging elements? [ie Flats, Trucks, Scenery etc.]
Sub Total $ 0
If so how many?
?
?
Please provide detailed information below about your flying scenery.
(Example Dimensions and Weight)
Staging Sub Total $ 0
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Page 3 of 5
PRODUCTION / EVENT:
EP #
SOUND EQUIPMENT/PIANO:
Office use only
[All Equipment Rental Pricing is Per Day]
Date:
Theatre Hire Includes: House Speakers (d&b Audiotechnik), Digico SD8, 2 sends of downstage foldback,
2 X CD Players, Dressing room relay and stage management paging, head set communication at op's positions, and some
stage drop boxes. Tie lines are from stage left to the FOH control position.
**It is mandatory for all piano's used during an
?
event to be tuned prior to use.
$ 0
Do you require a piano?
Please ensure all playback CD's are on one CD,
with the tracks in show order. Where possible, please
ensure the track volumes are all the same.
Please provide the relevant information about the audio set up for
your event by filling out the drop boxes below. [Example any
instruments that need amplification.]
Please indicate what you will be
QTY
supplying from the list below:
How many sends of foldback
?QTY
are needed
Keyboards (DI's)
?
Drum Kit
?
Electric Guitar
?
Acoustic Guitar
?
Lighting Control
Brass
?
FOH Sound Control
Lead and Backing Vocal ?
How many foldback speakers ?QTY
Please use the check boxes
below to show where head set
communication is required. There
is a total of 8 to be assigned.
Stage Supervisor
Stage Managers Desk
Onstage Sound Monitors
**[All musical equipment including
guitar amp's to be provided by hirer]
Will any musical numbers need to be
set during the performance?
(Example- Drum kit on and off?)
If so please explain here-
Please provide information about any other instruments in use below.
Fly Rail
Follow Spot 1
Follow Spot 2
Wireless 1
Wireless 2
Where will sound be operated from
Equipment:
QTY
?
Will you be supplying your own PA
?
$ Per
Day
Sub
Total
Equipment:
QTY
$ Per
Day
Sub
Total
Chorded Vocal Mics
QTY?
$0
$0
Corded instrument mics
QTY?
$0
$ 0
DI Boxes [Keyboards etc]
QTY?
$5
$ 0
Foot Mics
?
$5
$ 0
Choir Microphones
?
$ 20
$ 0
Drum Kit Mic Kit
?
$ 25
$ 0
RCF Speakers
QTY?
$ 50
$ 0
Headset Radio Mic
QTY?
$ 50
$ 0
Speaker Stands
QTY?
$0
$ 0
Conference Radio Mic
QTY?
$ 40
$ 0
Microphone Stands
?
$0
$ 0
Hand Held Radio Mic
QTY?
$ 40
$ 0
Shotgun Mics
QTY?
$ 15
$ 0
Lectern and Mic
First Page
** Please note. [A maximum of 12 theatre radio microphones can
be used together.]
[Example - 10 Headset 1 X Lapel 1 X Hand Held.]
$ Per
Sub
QTY
Radio Mics:
Day
Total
Next Page
Previous Page
Sub Total for Audio $ 0
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Page 4 of 5
EP #
PRODUCTION / EVENT:
Office use only
Lighting and Audio Visual
Date:
Included in the venue hire is a Strand 520i console and standard lighting rig. If further information is
required, please contact Adam Cartwright. 03 97841050
If so please state if it
need's DMX or Artnet?
Are you bringing your own lighting desk? ?
Do you require to plot lighting
cues before the day of your
event?
Equipment:
If so Approximately
how many hours?
?
Per Day
Sub
Total
Hazer
?
$
60
$
0
Smoke
?
$
50
$
0
?
$
35
$
0
?
$
35
$
0
"Foot Blinders"
?
$
0
$
0
Four Pack Dimmer
?
$
35
$
0
$
25
$
0
$
0
$
0
UV Lights
Strobe Light
?QTY
Do you require the use of any gobo's?
Frankston Arts Centre can provide a stock of
240v leads. If a large stock of leads is required
please contact us with your requirements.
Do you plan to use Pyrotechnics,
Firearms or Naked Flame during your
event?[Pre authorisation is required from FAC.]
?
Please Provide details below:[ie Streamer Cannon]
Qty?
RJ Follow Spot's
Mirror Ball
?
?
Projection:
**Please note: All meetings and tours of the venue
must be pre arranged with the Venue Operations
Coordinator as there will most probably be an event
on in the performance spaces.
Projection Setup
Will you be sending Power
Point or DVD to the screen?
?
Does the projection have audio?
Where will video control be
located?
?
Are you using a
videographer?
Is a video switcher required?
?
Will they need a sound feed for the camera?
Do you require a Pre Production
Meeting?
?
Will the video company need to reserve any seats?
?
[If so where?]
If a pre production meeting is required please arrange
with Adam on the contact details below.
?
AVSub
0
$ total
?
Will you require an internet
connection, up to 1gb.[cost of $55]
?
Lighting and A/V Sub Total $ 0
If any further A/V, Lighting or Sound equipment needs
to be hired in, please arrange through Adam Cartwright.
0397841050 - adam.cartwright@frankston.vic.gov.au
**The below value is a cost estimate only.
Please note: This final estimate does not include the schools
or community discount.
equipment, venue hire and labour
Total Cost Estimate for technical
.$ 0
Page 5 of 5
(Office Use Only)
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