Getting Ready HR - University of Michigan, Administrative

SSC HR Services
coming April 2015
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This presentation is an overview of human
resources (HR) services that will be provided by
the Shared Services Center (SSC) beginning
April 2015.
More detailed information, including new email
addresses for requesting and inquiring about
SSC services, will be provided in unit
interchanges to be held in February.
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In this module:
• New HR services
• What’s changing and what’s staying the same
• What the processes will look like
• What’s next
• Resources
SSC HR Services – Winter 2015
New HR Services at the SSC
Overview
Beginning April 2015, the following HR transactional
services will be provided by the SSC.
• Employment Processing
• Time & Leave Administration
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SSC HR Services – Winter 2015
New HR Services at the SSC
Employment Processing
The SSC Employment Processing team will
work with hiring units, human resources, and
What’s New?
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faculty, staff and students. They will assist in
ensuring information in the system is correct
The key changes are related to I-9 form processing.
Currently, units all around campus process I-9s.
With shared services, the SSC Employment
Processing team will support units in this activity,
shifting the workload from unit staff to SSC staff.
and adheres to policies, regulations and laws.
NOTE: Units will continue to authorize opening, posting, and
filling new or currently unoccupied positions; build applicant
pools; manage the assessment, interview, disposition, and
selection of the final candidate.
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SSC HR Services – Winter 2015
New HR Services at the SSC
Employment Processing- New! Regional I-9 Offices
The university is setting up Regional I-9 Offices
Special Events for I-9 Processing
to support the I-9 collection process. The SSC
In addition to supporting the I-9 collection process at the
Employment Processing team will support the
Regional I-9 Offices, SSC Employment staff are available to
attend Unit sponsored orientation events for large groups of
Regional I-9 Offices. During peak processing
new hires (defined as 15 or more).
periods, there may be additional locations
Information about how to request SSC attendance at unit
and extended hours during those times.
special events will be available on the Shared Services Center
website later this year.
I-9 Regional Office Locations
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North Pierpont Commons
Student Activities Building
Wolverine Tower
SSC HR Services – Winter 2015
New HR Services at the SSC
Employment Processing Process
•Recognize need for hiring
and begin process
SSC
•Handle all interviewing
activities
•Initiate hiring transactions
•Request SSC assistance with
I-9 special events, as
•Verify posting, offer and hiring
compliance
•Update the applicant
management system
needed
Units
•Complete background checks
•New employee onboarding and
training
Units
•Facilitate NEO; complete I-9s
•Staff unit-sponsored I-9 special
events when requested
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SSC HR Services – Winter 2015
New HR Services at the SSC
Time & Leave Administration
The SSC Time and Leave team will be
What’s New?
responsible for monitoring the time entry,
•
accrual and leave process to help ensure
that university faculty and staff time is
recorded and updated appropriately.
They will also conduct leave plan
management.
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The SSC Time & Leave team can assist units with
static and dynamic group creation and
maintenance
The SSC Time& Leave team will conduct leave plan
management instead of the Payroll Office
Units have the option to subscribe to an email
notification service to alert employees / approvers
to enter and approve time before cut off deadlines
and to manage missing time for employees
NOTE: Units will continue to be responsible for time
entry and time approval. Units will also continue
to contact the Payroll Service Center for questions
regarding Time and Leave & Payroll.
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SSC HR Services – Winter 2015
New HR Services at the SSC
Time & Leave Process
SSC
• Record time and
• Follow up on missing time or
exception pay
• Approve time and
exception pay
• Send reminder for late
time entry or approval
• Assist with setting up
late approval
• Monitor static and dynamic
groups
static/dynamic groups
Units
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• Leave plan management
Units
SSC HR Services – Winter 2015
New HR Services at the SSC
Summary of Key Changes
Employment Processing
• New regional I-9 offices
• Units may request the SSC staff
unit-sponsored special events
for I-9 processing
Time & Leave
• The SSC can create and
manage static and dynamic
groups on behalf of units
• Leave plan management will
move from Payroll to the SSC
• Optional notification service to
alert employees and approvers
to enter / approve time
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SSC HR Services – Winter 2015
New HR Services at the SSC
Unit Interchanges Coming Soon!
More information about new HR
Unit training information will be sent to members of the
services will be provided at campus-
following groups:
wide interchanges in February.
Dates, times, locations, and registration
information will be available soon via
email and published on CTools.
Interchanges will be recorded and
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AST SSC Unit Reps
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SSC Unit Liaisons
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SSC.hr.updates (opt-in MCommunity Group)
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SSC.finance.updates (opt-in MCommunity Group)
published for viewing at a later date.
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University of Michigan Shared Services
New HR Services at the SSC
Stay Informed!
Join MCommunity groups to stay informed about SSC processes, tips, updates and more.
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For SSC HR updates, join the group: ssc.hr.updates
For SSC Financial updates, join the group: ssc.finance.updates
To join:
• Go to MCommunity (https://mcommunity.umich.edu)
• Click the Log In link to log in
• Type the group name you wish to join in the Search field
• Click Search
• Click Join Group
To opt out of MCommunity group(s):
• Repeat steps 1 through 3 above
• Click Resign
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University of Michigan Shared Services
New HR Services at the SSC
Resources
HR & FINANCE PROCESS SHARING SESSIONS:
CTools:
Information about the Winter 2015 implementation is
available on the CTools site and updated regularly as
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Winter 2015 Implementation HR and Finance process
sharing session recordings are available on the AST UTS
website:
new information becomes available.
click here to watch Finance Process Sharing Session
To access CTools resources:
click here to watch HR Process Sharing Session
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Log in to ctools.umich.edu
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Click Membership
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Click Joinable Sites
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Search AST UTS
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Click Join
University of Michigan Shared Services
We know your time is valuable and hope this presentation is helpful in anticipation of the
New Finance Services being implemented at the SSC. If you have any questions about
upcoming training, please contact the SSC Training Team at ssc.training@umich.edu
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University of Michigan Shared Services