BCAFN 12th AGM - 1st Notice - The BC Assembly of First Nations

BC ASSEMBLY OF FIRST NATIONS
12th Annual General Meeting
June 24 – 25, 2015
Sheraton Wall Centre
1088 Burrard St. – Vancouver, BC
FAX NOTICE
To:
All BC Chiefs and Delegates
Date:
From:
Regional Chief Jody Wilson-Raybould
Pages:
RE:
NOTICE OF BCAFN 12th ANNUAL GENERAL MEETING & ELECTIONS
May 15, 2015
6 incl. Cover Page
The BC Assembly of First Nations (BCAFN) will be hosting the 12th Annual General Meeting on
June 24 – 25, 2015 in the Grand Ballroom at the Sheraton Wall Centre in Vancouver, BC.
At this Annual General Meeting, on June 25th, the BCAFN will be holding the ELECTIONS for:
1. The Office of BC Regional Chief;
2. Five seats on the BCAFN Board of Directors; and
3. One BCAFN Women’s Council Representative.
Should you have any questions about the elections please do not hesitate to contact the
Electoral Officer, Marcus Hadley, at electoralofficer.bcafn@gmail.com or (250) 884-4703.
Date:
Location:
Meeting Time:
Wednesday, June 24th and Thursday, June 25th
Sheraton Wall Centre – 1088 Burrard St, Vancouver, BC
8:30am (Breakfast/Lunch provided both days)
As this is a busy time of year and space is limited, please reserve your accommodations now to
ensure availability. Contact the Sheraton Hotel toll-free line: 1-800-663-9255 or online at:
https://www.Starwoodmeeting.com/Book/AGM
For up to date information and online registration please visit our website: www.bcafn.ca
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NOTICE ATTACHMENTS:
Pre-Registration form: Please register online at http://fluidsurveys.com/s/AGM2015 or complete and
submit the attached registration form by fax/email no later than Friday, June 19, 2015.
Proxy letter: In order to prepare for this Annual General Assembly, we have attached our proxy template
should you not be able to attend this meeting. Completed proxy forms may be emailed or faxed to our
office no later than Friday, June 19, 2015. After that date, proxy holders must bring the completed proxy
form to the Annual General Assembly. Further to the BCAFN Elections Policy and Procedure, a proxy holder
must have his or her proxy letter validated by the Electoral Officer. Please ensure that proxy holders bring
the completed proxy form with them to the Annual General Meeting.
Travel and Accommodation Notice: Travel and accommodation expenses will not be provided for BC Chiefs
or Chiefs’ proxy to attend this Annual General Assembly.

Sheraton Wall Centre – BCAFN Group Rates are available until Friday, June 12, 2015, please book early
to ensure availability and to access the conference rate by contacting:
Phone: 604-331-1000, or booking online: https://www.starwoodmeeting.com/Book/AGM
Notice of Resolutions: Resolution submissions are requested in advance. Note: Advance Resolution
deadline is Friday, June 12, 2015. A resolution template is provided.
Draft Agenda: A draft agenda is provided.
For more information on the BCAFN 12th Annual General Meeting, please visit our website www.bcafn.ca or
contact the BCAFN office by phone: 604-922-7733, email: reception@bcafn.ca or fax 604-922-7433.
Gilakas’la.
Respectfully,
BRITISH COLUMBIA ASSEMBLY OF FIRST NATIONS
Jody Wilson-Raybould
Regional Chief
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BC ASSEMBLY OF FIRST NATIONS
12th Annual General Meeting
June 24 – 25, 2015
Sheraton Wall Centre
1088 Burrard St. – Vancouver, BC
PRE-REGISTRATION FORM
Last Name:
First Name:
Title/Job Title:
First Nation/Organization:
Street Address:
City:
Postal Code:
Phone:
Fax:
Cell:
Email:
Registration Type:
Chief
$0
Elder Observer
$0
Proxy Holder
$0
Student Observer (ID Req’d)
$0
*Participatory Representative
$0
**Observer
$150
* Participatory Representative: A person who,
a. Holds office either, as a hereditary Chief, traditional leader of a member First Nation, Grand Chief, head of a First Nation provincial/territorial
political organization or head of a tribal council and as such may speak on any Agenda item; or
b. Is the head of a Treaty group or a First Nation organization or association with which the BC Assembly of First Nations has entered into a written
protocol that allows for invitations to be extended to such persons to attend and be permitted to speak at Assemblies on specific issues, as
authorized by the protocol; or
c. Is a member of the BCAFN Board of Directors pursuant to the Society’s Constitution and Bylaws and Policy and Procedures Manual; or
d. Is a Committee Representative pursuant to the Society’s Constitution and Bylaws and Policy and Procedures Manual.
**Observer: Any person other than a person registering as a Chief, Proxy Holder, Participatory Representative, may apply to register as an Observer.
Registration Deadline: Friday, June 19, 2015
Please register online at www.bcafn.ca or forward the complete registration form to:
BC ASSEMBLY OF FIRST NATIONS
#507 - 100 Park Royal South - West Vancouver, BC V7T 1A2
Tel: 604-922-7733 ~ Email: registration@bcafn.ca ~ Fax: 604-922-7433
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SAMPLE LETTER OF PROXY
TO COMPLETE PROXY LETTER
INSERT ORIGINAL LETTERHEAD OF COMMUNITY HERE
(Please ensure that proxy holders bring the completed proxy form for validation by the Electoral Officer)
Date:
BC Assembly of First Nations
Suite #507 – 100 Park Royal South
West Vancouver, BC V7T 1A2
Attention: Registration
RE:
BCAFN 12th Annual General Meeting – June 24 & 25, 2015
Sheraton Wall Centre, 1088 Burrard St. – Vancouver, BC
I, Chief _______________________________ of the __________________________________ First Nation,
do hereby delegate ____________________________________________ to act as a proxy and vote on
behalf of the __________________________________ First Nation for the purpose of participating in the
Annual General Meeting and voting for the British Columbia Assembly of First Nations Regional Chief,
Board of Directors and Women’s Council Representative Elections being held in Vancouver, British
Columbia on June 24 – 25, 2015.
Regards,
_____________________________
(Chief’s Signature)
Send original to:
_____________________________
(Printed Chief’s name)
BC ASSEMBLY OF FIRST NATIONS
Suite #507 - 100 Park Royal South West Vancouver, BC V7T 1A2
Send a copy of Proxy letter with pre-registration to: Email registration@bcafn.ca or Fax 604 922-7433
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BC ASSEMBLY OF FIRST NATIONS
12th Annual General Meeting
June 24 – 25, 2015
Sheraton Wall Centre
1088 Burrard St. – Vancouver, BC
CALL FOR RESOLUTIONS
TO:
All BC Chiefs
FROM:
BCAFN Office
DATE:
June 24 – 25, 2015 – 1st Notice
RESOLUTIONS are the essential mechanism by which First Nations provide specific mandates and direction to
the BC Regional Chief.
ADVANCE RESOLUTION SUBMISSION IS REQUESTED. In order to facilitate a more efficient and effective
resolution process, resolutions for consideration at a BCAFN Assembly should be received at least 10 business
days prior to an Assembly, include a completed resolution form and background information or supporting
documentation.
This should allow sufficient time for resolutions to be typed, reviewed, edited, approved and copied prior to
distribution at the Special Chiefs’ Assembly, which in turn should result in more time for review, consideration
and discussion of resolutions on the floor. We look forward to your cooperation in implementing this request
for advance submission of resolutions.
RESOLUTION SUBMISSION is requested by 5:00 PM on Friday, June 12, 2015.
FORMAT TO SUBMIT A RESOLUTION is preferably by email in Word format to Alyssa Melnyk, Policy Advisor at
alyssa.melnyk@bcafn.ca or the general email at reception@bcafn.ca. The draft resolution template is attached
with this notice. If it is not possible to send an electronic format, you may fax a copy of the resolution to 604922-7433.
Please send all resolution submissions and inquiries to:
Alyssa Melnyk, Policy Advisor: alyssa.melnyk@bcafn.ca
or to the General email: reception@bcafn.ca or by Fax: 604-922-7433
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BRITISH COLUMBIA ASSEMBLY OF FIRST NATIONS
507 – 100 Park Royal
West Vancouver, BC V7T 1A2
Telephone: 604-922-7733
Facsimile: 604-922-7433
Website: www.bcafn.ca
BCAFN ANNUAL GENERAL ASSEMBLY
Sheraton Wall Centre – Vancouver, BC
June 24 – 25, 2015
Resolution DRAFT/2015
SUBJECT:
MOVED BY:
SECONDED BY:
DECISION:
WHEREAS:
A.
B.
C.
THEREFORE BE IT RESOLVED THAT:
1.
2.
3.
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