School Council minutes - Bentleigh Secondary College

Bentleigh
College
BentleighSecondary
Secondary
College
SCHOOL COUNCIL
MINUTES OF MEETING NO 02/15
Tuesday 17 March, 2015
Present:
K. Wade, A. Batchelor, M. Koenig, C. Durrell, J. Antcliff, B. Thomas, A. Rodaughan,
M. Guy, B. Stimpson, D. Muller, A. McKenna
SRC Representatives: Sam Pennell and Almendra Morales, Tom Fitzpatrick and
Emily Marshall.
Observers/Guests:
Ms Toly Fox - Parent.
Minutes:
Jane Kramer
Apologies:
T. Harry
Chairperson:
Chris Durrell
Meeting Start:
6.35pm
1.
Agenda Alteration: Nil
2.
Minutes of Previous Meeting Held on 17 February, 2015
Motion:
That the minutes of Council meeting of 17 February, 2015 be accepted.
Moved: C. Durrell
3.
Seconded: J. Antcliff
Carried.
Correspondence:
Inwards:
The Principal presented the inwards correspondence and discussed the following items:

Information about the potential contamination of frozen berries with Hepatitis A
A link has been found between Nanna’s brand frozen berries, Creative Gourmet Mixed Berries 300g
and 500g and a few cases of Hepatitis A. Schools should lodge an IRIS report and if they have been
using these berries communicate with families of students using an attached template. Staff and
students are encouraged to see medical advice if they develop symptoms 15-50 days after
consumption.

Letter of appreciation for the contribution made by Wayne Davis, Wellbeing Coordinator to one
of our students - Arie O’Reilly after the passing of Arie’s father.
Ms Vanderwerp was so appreciative of Wayne’ support she has forwarded copies of letters to James
Merlino, MP and John Allman, Regional Director.
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
Offer of Funding - Advance 2015.
Bentleigh SC will receive $9,725 based on number of students enrolled in Advance incorporating the
deduction of any unspent funds from 2014 as identified in our 2014 budget acquittal. Funds are to be
spent by December 2015.

Sarah Radlow selected to receive the Youth Achievement Award at International Women’s Day
Awards Ceremony.
Vikki Elliot selected to receive a Recognition Award at International Women’s Day Awards
Ceremony.
Held on Friday 6 March at Bentleigh SC in the Mindfulness Mediation and Indigenous Centre, this event
was organized by Women’s Health in the South East, Bentleigh Bayside Community Health Service,
Bentleigh Moorabbin Central Rotary Club and Bentleigh SC. The Awards Ceremony will celebrate and
formally recognize achievements of local women with the Glen Eira, Stonnington and Port Phillip,
Bayside and Kingston local government areas.


Funding commitment made during the 2014 election campaign.
$9.6 million funding commitment made to Bentleigh SC will be funded in the 2015-16 State Budget. The
Department will work closely with us and McKinnon Basketball Association to develop an agreement
and ensure that the best outcome will be achieved. The Department will provide specific training in
school asset management planning and project delivery - Bricks and Mortar Part 2 training.
Motion:
That the correspondence as tabled be accepted
Moved: K. Wade
Seconded: M. Koenig
4.
General Business:

2014 Annual Report
Available to the public on the college website to publicize the school. Data is given to us and we have
to fill in what is required.
NAPLAN results in literacy indicate our students are performing above the State median,
our socio-economic profile is above the state median
VCE results have increased, attendance rates have increased, student retention rates have increased,
students attitude to school has increased, we have generous voluntary contribution rates, our
International Student program is growing, we have purchased a new bus, implementation of the college
portal (Compass), replacement of furniture and equipment.
Funds for long term planning also cover our workforce planning liability for the college; cyclic
replacement of furniture and equipment, planned maintenance and building works and funds carried
over relating to school based programs.
Motion:
That Council endorses the Annual Report for 2014.
Moved: K. Wade
Seconded:
J. Antcliff
5.
Carried
Carried
Reports:
5.1 SRC Report:
The SRC report was presented by our 2015 Deputy School Captains Emily Marshall and Tom
Fitzpatrick.
The following report was submitted:
 Pink Stumps Day - Wednesday 25 March - Casual/pink dress, Fashion on the Fields, cricket match,
raffle - all organized. All proceeds to go to McGrath Foundation.
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 Sport Matches - there are not enough sport matches within year levels. We are looking into starting
sports matches between houses in Junior and Senior year levels. Term 2 - basketball, teachers to
supervise/umpire.
 Facebook and Twitter Bad Boys - Looking into the facebook and twitter pages for SRC to take over
and post upcoming events and announcements. The Year 11 and 12’s would be the administrators.
Maddy Boustead is looking into collaboration with the IT office.
 Be Brave and Shave Sausage Sizzle - This Thursday 19 March. Tom Fitzpatrick, Jarryd Chait and
Mason Dent will be having their heads shaved at recess in the PAC by a proper hairdress. Gold coin
donation to enter. A lunchtime barbeque has also been organized and approved.
 Collection Box at Canteen - We are in the process of implementing a permanent collection box at the
canteen so students can deposit spare change after buying food. Money will be rotated between
charities.
 Legacy - Collection tins and fund raiser pins, pens and merchandise arrived at the college from Legacy
to sell and collection tins to take around homegroups and assemblies early Term 2.
Motion:
That the SRC report as tabled be accepted
Moved: Tom Fitzpatrick
Seconded: W. Thomas
Carried
5.2 Principal’s Report:
Karen Wade presented a report of some of the college activities since the last Council meeting.
Major activities last month were:
 CONGRATULATIONS
Mr Wayne Davis has been commended by one of our parents for the great work he did in supporting a
student over the holidays when his father passed away. The parent has written a letter to John Allman the
Regional Director and James Merlino the Minister for Education. Congratulations Wayne for the continued
great work you do in the Wellbeing area and the support you give.
 FRIENDS OF MUSIC BBQ
Thank you to the Friends of Music for volunteering to run the Bunnings barbecue recently. This group does an amazing
job in supporting our Instrumental Music Program.
 STUDENT PERSONAL LEARNING GOALS
All students in Years 7-12 recently set their personal learning goals for Semester 1, 2015. This is an
important part of the learning process.
 YEAR 7 PARENT MEET AND GREET
On Thursday 26 February we held our Year 7 Meet and Greet Evening. It was wonderful to see many
parents/guardians attending to discuss the progress of their Year 7 student. This evening was a great
chance for parents/guardians to meet their child’s teachers, support staff and other key staff. Mr Andrew
Batchelor also presented a session on our college portal Compass and some of the key features of this.
 SCHOOL COUNCIL
Congratulations to the following Parent and Staff Members who were successful in their nominations for
School Council, for the term 17 March 2015 to 17 March 2017:
Parent Members:
DET Members:
Mrs Joanne Antcliff
Ms Carrie Bloomfield
Ms Anne Mc Kenna
Mr Bill Thomas
Mr Brian Stimpson
Ms Mandy Lindsey will be filling a one year vacancy as a parent member and Mr Robbie McLauchlan will
be filling a one year DET vacancy.
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 KOREAN DELEGATE VISIT
Congratulations to Ms Deborah Muller who was one of fourteen teachers in Victoria chosen to be part of
the 2015 Republic of Korea - Victoria teacher Exchange Program. I attended the Welcome Reception at
Parliament House and was delighted to meet our visiting Korean teacher Ms Sukyung Yoon - a Social
Studies teacher from Yemido Middle School from Seoul. Ms Yoon visited our college for three weeks and
Ms Muller will reciprocate with a visit to Korea in July this year.
 YEAR 7 CAMP
The Year 7 camp was held from Wednesday 18 to Friday 20 February at Camp Rumbug in Foster. The
camp operators were very impressed with our students who showed outstanding behaviour at all times.
Special thanks to Mrs Sue Blackmore and Ms Rebecca Gemmola for organising this camp.
 GRAFFITI EDUCATION PROGRAM
All Year 8 and 9 students participated in a Youth Graffiti Education Program that was held at the end of
February. The feedback was very positive and students thought the speaker was engaging. This was
made possible through a grant obtained from The Department of Justice and Regulation.
 YEAR 12 MABO EXCURSION
On Friday 27 February Year 12 students attended an excursion to watch the film Mabo and hear from
guest speakers.
 TERM 1 WORKING BEE
Thank you to all the parents, students and teachers who came to help at our first working bee for the
year. We had over sixty people attend and there was real community spirit in the air as we worked on
many areas of the college.
It was wonderful to see so many of our students coming to the working bee. This indicates how proud our
students are to be part of the Bentleigh Secondary College community.
 PRIMARY SCHOOL TRANSITION VISITS
Many of our local feeder primary schools have been visited over the last few weeks as part of our
Transition Program. Thank you to Mr Andrew Batchelor for overseeing these important visits.
 EAL SOCIAL CLUB
All English as an Additional Language (EAL) students, are being supported with a social club this year.
Mrs Christine Rowe has started this club to help improve students’ skills which should lead to them having
more confidence to ask questions when they’re experiencing difficulties.
 YEAR 8 CAMP
Our Year 8 Camps were held during the week Monday 2 to Friday 6 March in Anglesea. Both camps ran
smoothly and were enjoyed by students and staff alike. Special thanks to Mrs Natalie Cumming and Miss
Kylie Hogg for organizing these camps.
 PRINCIPALS’ CONFERENCE
Mr Marc Koenig and I really enjoyed attending the Inner South Region Principals’ Conference which was
held from Wednesday 4 March to Friday 6 March at Creswick. Thank you to Mr Andrew Batchelor for
being Acting Principal during this time and Mr Shaun Doherty and Ms Amy Ogdin who were Acting
Assistant Principals.
 INTERNATIONAL WOMENS DAY EVENT
Bentleigh Bayside Community Health in association with Women’s Health in the South East, Rotary club
Bentleigh Moorabbin Central, Commonwealth Bank Bentleigh East and Bentleigh Secondary College held an
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International Women’s Day event here on Friday 6 March. The theme of the event was Inspirational Women
Make it Happen. Congratulations to Mrs Vikki Elliott for being presented with a recognition award for Community
Service on the day and well done to Sarah Radlow of Year 10 who won the Youth Achievement award. Thank
you to Mr Wayne Davis for helping with the organisation of the day.
 BRICKS AND MORTAR TRAINING
Mr Marc Koenig, Mr Bill Thomas, Mr Steve Sandford and I attended a Bricks and Mortar Training session
last Tuesday 10 March. We learnt about the first stage of the process that we need to go through in
relation to our $9.6 million election commitment for building works.
 SHAKESPEARE IN THE PARK
Thank you to Mrs Suzy Watt who organised a VCE Literature night excursion to see Shakespeare in the
park on Wednesday 11 March.
 YEAR 9 CITY SEARCH
This week is the final of three Year 9 City Search weeks. All Year 9 students will be presenting their work
during 'Expos' next week. Special thanks to Mr Chris Christofidis who has overseen this program.
 HOMEWORK CLUB
Our Homework Club is growing from strength to strength. Last week we had sixty five students in
attendance which was great to see.
 CHESS SUCCESS
Last Friday students in Years 7-10 competed in a chess tournament at Brighton Grammar School.
Bentleigh Secondary College was the only State school competing. Our Senior team came second and
one of our junior teams cam third. Special thanks to Mrs Anna Boukouras for supporting our students in
the chess program.
 MUSIC INCURSIONS AND CONCERTS
Our instrumental music teachers have been extremely busy over the last few weeks, holding incursions
for various ensembles. After the incursion the students have performed to family and friends in mini
concerts. I had the pleasure of attending the Year 7 5 Note concert yesterday. To see these students
performing in an ensemble for the first time is special.
 PARENT TEACHER INTERVIEWS
These will take place next Thursday 26 March between 2pm-4.30pm, and 5pm-7.30pm in the Learning
Centre.
Motion:
That the Principal’s report as tabled be accepted
Moved: K. Wade
Seconded: J. Antcliff
Carried
5.3 Finance Subcommittee Report:
The finance report was given by B. Stimpson.
Minutes and documentation of the Finance meeting held on Tuesday 17 March, 2015 were distributed noting
the following:
February 2015 Reports
Bank Account Summary
Funds held as at the end of February 2015:
17/03/2015 School Council Minutes
Account 10001- High Yield
Account 10002- Official
1,578,684.72
21,459.15
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Account 10003- Building Fund
TOTAL
79,799.55
1,679,943.42
Committed funds February 2015:
Committed funds:
Committed Funds as at 28/02/2015:
To be advised
Financial Reports
The following financial reports were viewed and discussed by the Finance Committee:
Bank Account Summary
period 2015-02
Bank Reconciliations
February 2015 accounts as listed above
Balance Sheet
period 2015-02
Bank Movements (detailed)
01/02/2015 to 28/02/2015
Cancelled Receipts Report
01/02/2015 to 28/02/2015
Cancelled Payments Report
01/02/2015 to 28/02/2015
Operating Statement (detail)
period 2015-02
Operating Statements by initiative (detailed)- period 2015-02
Annual Sub-program budget
period 2015-02
Cash Receipts Report
01/02/2015 to 28/02/2015
Cash Payments Report
01/02/2015 to 28/02/2015
Journal Report
01/02/2015 to 28/02/2015
Family Credit Notes
01/02/2015 to 28/02/2015
Sundry Debtors Credit Notes
01/02/2015 to 28/02/2015
Invoices awaiting payment
period 2015-02
Cash Flow Statement
period 2015-02
Bus Report
Bus IBM 9KO (New Bus)
February
3,023
3,115
TOTAL 92km
Bus 2230 NC
February
167,937
168,402
TOTAL 465km
General Business:
Westpac Purchase Card:
Westpac Purchase Cards for tabling at School Council.
Due Date 04/03/2014.
Action: Documents tabled
Motions:
That the Receipt and Payments for February 2015 be approved.
Moved: B. Stimpson
Seconded: A. Rodaughan
Carried
That the Journal entries for the period 1 February to 28 February 2015 be approved.
Moved: B. Stimpson
Seconded: A. Rodaughan
Carried
That the budget variances be approved.
Moved: B. Stimpson
Seconded: A. Rodaughan
Carried
Final Motion
That the minutes of the Finance Committee of 17 March, 2015 be accepted.
Moved: B. Stimpson
Seconded: A. Rodaughan
Carried
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5.4 Facilities Subcommittee Report:
The Facilities Subcommittee Report was presented by M. Koenig.
The main agenda items were:
 OH&S Report:
Arborist report coming.

Sustainability Report:
- Channel 10 “Totally Wild” show will be screened on Saturday 28 March on channel 11.
- QR program continuing
- Six of our students will be attending the Melbourne International Flower and Garden Show involved in
the ‘Kids Teaching Teachers’ project, working with terrariums
- The island is going well - water plants have been introduced into the billabong.
- Sustainability Fair is planned for Term 3. Whole school will be involved.
- Bill Thomas was interviewed for Churchill Book to be published October 2015.achers on building
terrariums.

International Student Report:
- Progress is being made in improving students’ transition
- Amanda Wedgewood re-employed for two days a week with the new Year 10 students taken out of
Humanities to focus on comprehension and transition.
- Treasure Hunt on getting to know the college ran yesterday.
- EAL social club starting next week.
- Current totals of International students in the college: Year 9 - 1, Year 10 - 6, Year 11 - 16, Year 12 - 5
Total of 28 students.
One temporary full fee paying Year 8 student to start in Term 2.
2 students currently in Language School and 3 students are expected to start Language School next term.

Working Bee:
Request to run a working bee on a Saturday. Will give it a try.
Motion:
That the Facilities Subcommittee report be accepted.
Moved: M. Koenig
Seconded: B. Thomas
Carried.
5.5 Strategic Plan Implementation Subcommittee Report:
The SPI Subcommittee Report was presented by J. Antcliff.
The main agenda items were:
 2014 Annual Report:
Based on 2014 calendar year activity will be presented to School Council by Karen Wade.
Reviewed by Committee.

Staff Opinion Survey:
Only surveyed group below state average. Principal class have some theory on the reasons for this
result, but will conduct further quantitative investigation on the reason for this result, in order to
formulate strategy for redressing this result.

Very good performance summary outcomes compared to similar schools in most areas.
Note the following:
- Student attendance result is a misnomer; the data is presented in reverse and the
working/description must be read carefully as it clarifies that our school actually enjoys
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above average attendance.
- Student retention is below average - looking at years 7-10
May be a reflection of the school not having a VCAL alternative setting.

Disruption to Learning Survey for Junior school to be implemented next term. This has worked
well in Andrew Batchelor’s previous school. Aim for less disruption to student learning in the
classroom environment. Expects to improve environment for learning for both students and
teachers.

Activities for Council Approval:
1.
Music Rehearsal Camp Junior to Intermediate Bands
Year 7 - 9 students to Dayeslford, 21-22 April (2nd week of Term 2)
Rutherford Park Country Retreat, Blampied.
Up to 46 students attending and 2 teachers. Teacher in charge: Andrew Albanis
Motion:
That School Council approve the Music Rehearsal Camp.
Moved: J. Antcliff
Seconded: B.Thomas
2.
Carried
VCE Outdoor & Environmental Studies Cross Country Skiing
Year 10 students only, Lake Mountain Marysville (Cabins Camp Marysville)
Proposed dates 27/7/15 - 28/7/15 or August 3 or 7 (dates to be finalized once approval
given). 16 students and 2 staff (1 male and 1 female to attend),
Teacher in charge: Stuart Pearson
Motion:
That School Council approve the VCE Outdoor & Environmental Studies Cross Country Skiing
Camp.
Moved: J. Antcliff
Seconded: B. Thomas
Carried
Motion:
That the SIP Subcommittee report be accepted.
Moved: J. Antcliff
Seconded:
M. Guy
6.
Carried
Unlisted Business




Anna Rodaughan questioned why we don’t have any recycling bins. Bill Thomas replied that we
have 4 by they fill up very quickly and only get emptied every fortnight. There is one in the staffroom
and one in the VCE Centre.
Anna Rodaughan proposed that a sign be put up the Clarence Street school exit saying “Quiet
Residential Area”. Marc Koenig replied that we are looking at signage for around the school.
Karen Wade thanked Deb Muller for her contribution to Council over the last two years.
Karen Wade presented Chris Durrell with a gift on behalf of School Council for his commitment and
support over the last six years.
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Meeting Closed:
7.25pm
Next meeting:
21 April, 2015
School Council President: ______________________________________ Chris Durrell
Principal: _______________________________________ Karen Wade
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