Electricity - Bill Portal

Version
1.0
User Manual
For
Bill Portal
Directorate of Accounts & Treasuries
Finance Department,
Government of Maharashtra
N a t i o n a l I n f o r m a t i c s C e n t r e, Pune
NIC-SDCPN-BillPortal-user-manual
Electricity claim
Ver 1.1
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1. Purpose
The purpose of this document is to provide help to the DDOs for preparing
electricity claim for generation of bill for payment of electricity charges (Form MTR31)
2. Problem Reporting:
Refer to FAQ available on first page to get answer to frequently asked questions.
The problems faced while operating the system can be communicated to the help
centers listed on first page through personal or telephonic communication.
A mail can be written to the email id mentioned on the ‘Contact Us’ form on first
page.
3. SYSTEM URL

To login in to the system type the appropriate location in the address bar as
https://billportal.mahakosh.gov.in

Fill up login detail in request for login to access the system.
4. Functions
4.1 Claim at a glance (Quick steps)
4.2
a)
Login as DDO-assistant.
b)
Select Master -> electricity
c)
Enter master details for the electric meter number
d)
In DDO-assistant select Assistant -> claim entry -> electricity
e)
In DDO-final select Approve claim ->electricity
Claim in detail
4.2.1 Create electricity master
Add new entry of electricity meter in electricity master for preparing electricity
claim.
Process –
1. Log in draft (assistant) mode.
2. Select Maintenance -> Master -> Electricity option from menu.
3. The system displays form for filling electricity details
.
4. Select energy Provider Company from the list displayed by the system. If the company
is not found in the list, then mail to the mail id given in ‘Contact Us’ page.
5.
Enter the consumer number, electric meter number and electric sub meter number.
6. Select type of connection, whether it is residential or official or industrial. Depending on
the connection, feed in consumer address details. Enter the exact address meter’s
location.
7. The fields marked with red * are compulsory fields..
8. For residential type of meter, address fields will not be displayed by the system.
9. For industrial/official type of connection, enter consumer address -
10. Enter Address. Select state / district / Taluka and village. Enter valid pin code. The list
for state / district / taluka and village are taken from Census 2011.
11. To add new electric meter number in master, click on submit.
12. To edit / delete the entries already saved in master, select the electric meter number
from the left hand side table. The details will be displayed by the system. Modify the
information as per requirement.
13. System will allow deleting the entry from the master only if there is no claim entered in
the system using the number.
4.2.2 Create electricity Claim (Assistant) on the basis of the electricity bill received
from electricity Supplier Company
1. Log in draft (assistant) mode.
2. Select Assistant -> Claim entry -> Electricity option from menu.
3. The system will display form for filling electricity claim details.
4. Select electric meter number from the list for which the claim is to be generated.
5. To edit any previously entered claim, select the claim number from the Modify claims
list.
6. System will display consumer address.
7. Enter period of the electricity bill for which claim is to be prepared. System will display
error / alert ‘Claim already prepared for the period entered’. If any claim for the same
period and same electricity meter number is already prepared in the system.
8. Enter sub voucher number and date.
9. Enter service tax, education cess and net amount.
10. Enter arrears details as amount and period if any to be included in the bill.
11. Select pay by date.
12. Enter amount before due date, on due date and after due date.
13. Save the claim. A unique number will be generated for the claim by the system.
4.2.2 Approve electricity Claim (Final)
Process –
1. Log in final (DDO) mode.
2. Select Approve claim -> Electricity option from menu.
3. Select claim number which you want to approve
4. The system will display filled electricity claim details.
5. Select ‘approve’ to approve the claim and make it available for bill preparation.
6. Select ‘reject’ to reject the claim and make it available for changes in draft. Enter
rejection remark
7. Select submit