TENDER SPECIFICATION For Architectural, Design and Build

TENDER SPECIFICATION
For
Architectural, Design and Build Services
May 2015
1
Introduction
1.1
CTU Community Project (CTU CP) wishes to secure the services of a design and build team
to support the development and growth of the multi-award winning Collective project.
1.2
CTU Community Project is the charitable arm of Camden Town Unlimited (CTU), the business
improvement district (BID) for Camden Town’s retail and business centre.
1.3
Collective is a regeneration project run by the business improvement district for Camden,
Camden Town Unlimited and carried out by CTU CP.
1.4
The Collective project builds on the rich cultural history and reputation of Camden to ensure a
legacy of improved skills, enhanced employability and enterprise.
We acquire vacant and underused spaces and carry out projects that help people into
employment and setting up their own businesses.
We rely on grants and raising revenue to fund our activities. The project has been supported
by various public and private contributions including:
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The Mayor of London’s Regeneration Fund
The London Enterprise Panel and Mayor of London’s Growing Places Fund
Camden Council
Camden Town Unlimited
1.5
CTU has recently been awarded £150k from the Mayor of London’s High Street Fund (HSF)
which will be added to with other match funding.
1.6
This specification outlines the architecture, design and build services required in relation to
the expansion of our physical space. As part of the HSF, CTU is soon to acquire the lease of
Insull Wing, Temperance Hospital. We are seeking to appoint a design and build team to
provide services relating to the refurbishment and fit out of internal spaces so we can carry
out project activity.
1.7
The design and build team appointed to advise on this part of the refurbishment will be given
access to further information about previous work, and connected into opportunities arising
from our PR activity. Previous work related to our architectural schemes has received various
awards including New London Architecture and Time Out.
2
Camden Town Unlimited – History and Vision
2.1
The Collective project is run by CTU Community Project, the charitable arm of Camden Town
Unlimited, the business improvement district (BID) for Camden Town’s retail and business
centre. The project’s activities are closely allied with Camden Town Unlimited’s core mission,
to improve Camden Town as a place to work, live, visit and do business in.
2.2
CTU is overseen by a board comprised of local business leaders, landowners, residents, the
police and members of the London Borough of Camden. We work very closely with the
Council and the police to co-ordinate projects and monitor mainstream services. We have a
dedicated team of four staff working on the Collective project who are led by Chief Executive
Simon Pitkeathley and based in our offices at 37 Camden High Street.
3
Collective – Overview
3.1
Collective is a multi-award winning regeneration project run by the business improvement
district for Camden, Camden Town Unlimited.
The project has been running since 2009 and over that period has delivered a range of
initiatives including:
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8 pop up shops on Camden High Street
6 co-working spaces totaling over 10,000 m2
A three day festival, Camden Create
Public artwork on Britannia Junction
Public artwork on 5 rooftops on Camden High Street
Artwork/installations in shop windows on Camden High Street
A range of business support and academy courses for businesses and individuals
4
Temperance Hospital – Overview
4.1
As part of the HSF, CTU are soon to acquire the lease of the Insull Wing of Temperance
Hospital, Hampstead Road, NW1 2LT.
4.2
The meanwhile use of the building will enhance links between Euston and Camden Town. By
making use of the opportunity to activate an otherwise vacant and underused space the
building will provide incentives for businesses to de-risk moving into the area through the
provision of workspace.
4.3
Temperance Hospital is currently owned by Network Rail who will be redeveloping the site as
part of the HS2 developments. CTU’s temporary occupation will run up until the point that the
building is demolished to make way for the developments, which is expected to be April 2018.
4.4
Temperance Hospital is a 6 floor building plus roof. This brief is related to refurbishing the
Ground and 1st Floors within the Insull Wing of Temperance Hospital only. Floors 2-6 will be
sealed off and do not form part of this tender specification.
5
Planned Activity
5.1
Our co-working spaces aim to incubate, support and encourage growth of high-quality, startup business. We offer free, 24/7 access to workspace enabling a flexible and collaborative
environment where businesses build contacts, share knowledge and foster talent.
Our previous spaces have been designed around moveable internal structures, making them
entirely flexible. They can be a studio, a meeting room and a catwalk within the same day.
5.2
Our Academy courses include freelance and business accelerators, coding courses and
business support sessions that help people into employment and setting up their own
businesses. This strand of the Collective project is aimed at young people who have creative
talents/skills and are interested in expanding their experience, contacts and networks.
6
Deliverables
6.1
The appointed design team will carry out the design, build and installation of the areas agreed
on the Ground and 1st Floors of the Insull Wing, as described/shown in the Appendixes.
This will involve:
 Reflecting the project’s existing design style in proposed options and designs
 Advising and agreeing with CTU the refurbishment and design options of the
spaces
 Producing estimates/costed options for designs, taking account of budget
restrictions
 Overseeing and supervising the refurbishment and fit out work with any appointed
building contractors from commissioning to completion
 Providing regular progress updates to CTU
7
Costs/Budget
7.1
The appointment is for a short-term period until the specified work is complete (see Appendix
1). We expect responses to this tender to be between £40-50k ex. VAT.
We will assess tenders on value for money, experience and quality criteria.
It is expected that the fee for this work will be made in two parts. The first would be made on
appointment and the second would be on completion of the agreed work.
7.2
Payment will be made by BACS upon receipt of invoice from the appointed contractor.
8
Timetable
8.1
The following timetable is set for this commission:
Date
15th May
18th May onwards
15th June (midday)
w/c 22nd June
TBC (expected July)
ASAP following CTU’s immediate work
Following completion of work
Activity
Invitation to tender
Site visits
Deadline for tender submissions
Interviews
CTU agree lease
Design and build begins / initial payment
Final payment
8.2
It is expected that lease will be agreed with HS2 in July. In the occasion of a delay agreeing
the lease on the building CTU will still make an appointment.
8.3
Please contact Adam Richards on the contact details provided below to organise site visits.
8.4
Following completion it is anticipated that the appointed design and build team would be
available to provide additional paid-for services beyond the agreed works in this tender
specification. This may involve floors 3-6 and the roof.
9
Project Management Arrangements
9.1
Following an initial start-up meeting, the contractor will provide regular updates by email and
phone upon CTU’s request.
10
Tender Requirements
10.1
Your tender proposal should demonstrate your understanding of the brief and how your skills
and experience will contribute towards the success of the project.
You should submit a tender proposal of a minimum 5 sides of A3 (excluding CVs and
supporting appendices) that includes:
 Your understanding of the brief and design proposal in response to the above
tender
 The experience and expertise of your staff/team working on similar projects
 CVs of staff/team (including external contractors if required) who will be involved in
delivering the commission
10.2
We would expect the following included in your tender proposal:
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Design concept
Description of how the budget will be maximised
Project team
Budget (including a breakdown per area)
Timeline/key milestones
Key risks/issues
Ongoing management/repairs beyond completion
11
Tender Criteria
11.1
A panel of Camden Town Unlimited staff will assess tenders based on the following weighted
criteria.
We will be assessing tenders based on quality, approach, experience and value for money.
Criteria
Weighting
Value for money
40%
Experience and expertise of your staff and / or business
20%
Your approach to delivering the commission
20%
Your understanding of the brief
20%
We will endeavor to do so but regret that we may not be able to provide feedback to
unsuccessful tender submissions due to resource limitations.
12
Tender Process
12.1
You should submit your tender proposal by midday on Monday 15th June. We plan to
interview a shortlist of applicants and then make an appointment as soon as possible. Please
submit an electronic copy (in .pdf format) via email to the following address (we can also
receive proposals via dropbox for larger files):
Adam Richards
Project Manager
Collective
Camden Town Unlimited
37 Camden High Street
London
NW1 7JE
adam@camdentownunlimited.com
12.2
If you have any questions regarding the tender brief please submit an email to the above
address. Answers will be posted on the Collective website:
www.camdencollective.co.uk/temperance-hospital-tender
The deadline for questions is 7 calendar days prior to the deadline for submissions and
responses will be posted no less than 3 days prior to the tender deadline.
Appendix 1 – Specification
1
Summary
1.1
The function of the spaces is similar to previous spaces CTU have acquired in that they will
need to include co-working space, temporary event space and a kitchen/social space and
boardroom.
1.2
It is expected we will occupy the refurbished spaces for around 3 years, providing co-working
and events space for start-up businesses.
1.3
We are looking to refurbish four key spaces within the building that will create an eye-catching
and inspiring place to work and visit.
We are looking for responses to this tender to be ambitious and achievable, but importantly
maximise the budget available by creating innovative design-led solutions.
Your proposal should:
 Be design-led with an emphasis on temporary, flexible and sustainable
materials to maximise the budget
 Take advantage of the existing fabric, structure and layout of the building
 Be able to withstand heavy use and be durable and robust, requiring minimum
maintenance
 Deliver a design/build that is fully accessible and designed in a way that is
inclusive for all members of the public, project participants and staff (CTU can
advise)
 Increase the visibility of the Collective brand and ethos through the space
2
Specification – Four Areas
The four areas specifically related to this tender are included below, with minimum
specification requirements included:
2.1
Ground Floor Kitchen/Social Space
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2.2
Provide a functional/study kitchen fit-out suitable for 15-20 people to use at once
Create an informal social space that promotes collaboration and community
Provide all furniture and fit out
Incorporate minimum two sinks
Allocate space for minimum two floor-standing fridges
Storage that supports shared use
Large food preparation area
Co-working/Event Space
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Create an inspiring, attractive space that is the centre point of the building
Create a multi-functional flexible, co-working and event space
Provide all furniture and fit out
Flexible event space to support 100 attendees
Co-working space to accommodate 40 hot-desks
Include a stage and white wall suitable for projector screen, bar
Include lockers/storage for 40 people
Include Collective branding
Please note an adjacent room can be used for storage during events (CTU can advise).
2.3
1st Floor
 Reconfigure existing rooms to create co-working space
 In keeping with the overall design concept
 Provide all furniture and fit out
2.4
Boardroom
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2.5
Consider the options for creating a boardroom for 25 people
Include a boardroom table
Provide all furniture and fit out
Storage/display unit to showcase the projects awards
Include a white wall suitable for projector screen
Entrance
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Create an inspiring, attractive entrance space and frontage onto Hampstead Road
that has a better sense of ‘entrance’ and ‘welcome’ onto the street
 Consider a design that creates an impression on the street at G and 1st Floor level
Appendix 2 – Other Works
1
1.1
Overview
Works that CTU will be carrying out include:
 Waste clearance and removal of existing debris
 Plumbing including toilets, sinks and new water points (any plumbing design
features included in the tender to be discussed with CTU)
 Electrical works, including lighting sockets and heating (any electrical design
features included in the tender to be discussed with CTU)
 Carpet cleaning of all areas not included in the tender
 Window cleaning of all areas
 Furniture for all spaces not included in the tender
 Locks and security features
 Internet and access system
1.2
We appreciate that the detail of this brief is likely to evolve as the design and build takes
place. The points above are intended to guide responses and it is expected that they are
discussed during site visits and during the formation of responses to this tender. However it is
unlikely the scope of the works CTU intends to carry out will increase greatly.
APPENDIX 3 – Images
1
1.1
Overview
Dropbox link to Temperance Hospital images.
https://www.dropbox.com/sh/fkmwwsosx0jt6bm/AAAHgXwsc6n2L82GrbBgEhL-a?dl=0
APPENDIX 4 – Plans
1
1.1
Overview
Please see the attached plans accompanying this tender. Please note the shaded areas
highlighting the Four Areas to be considered in response to this tender.
https://www.dropbox.com/s/gcvgmn4bs3u5ekh/Temperance%20Hospital%20Insull%20Wing
%20B%2C%20G%2C%201%20Floor%20Plans.pdf?dl=0
1.2
We are currently having more accurate plans produced for us. These will be added to the
Collective website once they have been completed and in advance of the tender deadline.
www.camdencollective.co.uk/temperance-hospital-tender
APPENDIX 5 – Other CTU Projects
1 Overview
1.1
For reference please see previous projects CTU has carried out.
https://www.dropbox.com/sh/802rxnrtm7mq5y3/AABsqCZvdq1QfQVTcYsLYiRWa?dl=0