Bruce Ritchie Performing Arts Centre

Bruce Ritchie
Performing Arts Centre
Hire Agreement and Information Pack
Contacts:
Sheryl Watson
Facilities Manager
swatson@masseyhigh.school.nz
Phone: 831 0500 ext.644 / 022 0504852
Cameron Fergus
Property Manager
Phone: 0204 336796
Massey High School
Bruce Ritchie Performing Arts Centre
General Information
Hirers please note that the interests of staff and students are our first priority.
Equipment that is brought in by hirers prior to any booking will be at the owner’s risk.
Promotion and Advertising
The School’s Board of Trustees requires all hirers to refer to the venue as:
Bruce Ritchie Performing Arts Centre, Massey High School, 274 Don Buck Rd, Massey, in all
event advertising and promotion.
Health and Safety
All users must abide by the School’s Health and Safety Policies and Procedures.
A copy of the manual is available upon request.
Fire Alarm
At least 2 Ushers are to be present for the period of a performance to direct patrons to the
meeting place, in the unlikely event of a fire or other emergency.
It is the responsibility of the Hirer to help ensure the safety of the patrons.
A diagram of the Performing Arts Centre Evacuation Plan will be supplied.
Stage Lighting and Sound
Stage Lighting is available. Users are required to use the school’s lighting and sound technician.
Parking
Hirers will provide at least two parking attendants and ensure that production members and
audiences are made aware of parking and non-parking areas. High viz jackets are available for
loan. A diagram of the school grounds will be supplied with your Casual Use Agreement.
Hirers should ensure that all parking allows the access of emergency vehicles at all times.
Security
The school’s contracted security guards must be provided for all events outside school hours.
Facility Hours available to Community:
School Term
Monday – Friday
4pm – 11pm
Saturday
7am – 11pm
Sunday
9am– 10pm
School Holidays
7am – 11pm
7am – 11pm
9am – 10pm
Under the regulations of noise limits in the District Plan, please ensure the hours stated above are
strictly adhered to. School grounds MUST be cleared of people by 11pm Monday to Saturday
and 10pm on a Sunday.
The Hirer shall:
Not permit any food or drink to be taken into the Theatre Auditorium or onto the stage.
Not permit smoking in the Bruce Ritchie Performing Arts Centre and foyer, any school
building or anywhere within school grounds.
Massey High School
Bruce Ritchie Performing Arts Centre – Hire Application
Name of Hirer:
Name of Group/Company:
Postal Address:
Contact Person:
Phone:
Mobile:
E-mail:
Purpose for hire:
(The following section MUST be completed in order to correctly cost your booking)
Period of Hire
Rehearsal
Day of the
Week
Performance Day of the
Week
Seating Required
(Please circle)
Date
Main Podium
255 seats
Date
Access
Time
Access
Time
Event
Start
Exit
Time
Show
End
Bleachers
120 Seats
Loose Seats (please tick applicable)
3 rows of single seats directly in front of the stage (55 seats)
1 row of single seats between the main podium and bleachers (29 seats)
18 single seats on either side of the stage on the front wings (36 seats)
Exit
Time
Event Planning Checklist Items
Yes
No
Comments
Do you wish to hire Fazioli piano
(tuning paid for by hirer)
Do you require the back stage area
(includes two dressing rooms/toilets
& mezzanine floor)
Do you require the use of the Drama
rooms or similar?
Do you require the Lectern?
Do you need the infill staging?
Do you require the cyclorama?
Do you intend to use a smoke
generator or other special effects?
Do you want café open?
Is audio visual (projector) required?
Would you like our lighting/sound
technician to contact you regarding
your event?
Staffing Requirements:
Parking & Ushers to be supplied by hirer
Costs for sound and lighting Technician will be added to the hire charges, along with cleaners,
security and Facility Manager (onsite supervision). These costs are non-negotiable.
Theatre hire rates are varied depending on the purpose of your booking and time required.
A deposit of $150.00 is required to confirm your booking.
A bond of $500.00 is also required for each booking and is fully refundable if the venue hire is
left in its original condition. Note: Four weeks’ notice of cancellation/rebooking is required
or your deposit will not be refunded.
Please sign and return the completed Hire Application to register your booking. Upon receipt of
your deposit, a CASUAL USE AGREEMENT will be sent for your signature and needs to be
returned prior to your booking, along with your bond. Your final invoice will be sent after the
event and will be payable within 7 days of receipt. Your bond will be refunded after all costs
have been settled.
Signed:
Name:
On behalf of the Hirer
Date:
Massey High School
Bruce Ritchie Performing Arts Centre
When you are hiring the Performing Arts Centre, you must start each show with
the following: (this is a guideline only)
House Rules:
1. Welcome everyone
2. Remind patrons that no eating or drinking is allowed in the Centre
3. Toilet facilities are located in the foyer – turn left as you exit through the
main doors
4. No smoking in the Performing Arts Centre or in any part of the school
grounds or buildings
5. Please turn your cell phones off
6. No unauthorised photography or recording of any sort (if applicable)
7. Advise patrons – that in the unlikely event of a fire:
 The left hand side of the audience exits out on the left hand side
 The right hand side of the audience exits out on the right hand side
and to make their way to the designated assembly areas:
Carpark in front of the Terry Smythe Gym
Carpark in front of drama classes/hall
Each hirer must appoint at least 2 ushers (with torches) to assist patrons with
seating, help the elderly if necessary and to stop people bringing food and drink
into the Bruce Ritchie Performing Arts Centre.