Application Form - Elmbridge Borough Council Consultations

Application No. (Office Use Only)
Elmbridge Borough Council Community Infrastructure Levy (CIL)
Community Projects Application Form
Applications are invited for community projects that will be funded via the Community
Infrastructure Levy (CIL).
To bid for CIL funding, you will need to fill out the following application form and submit
relevant supporting material, as necessary to planningpolicy@elmbridge.gov.uk by the
31st March 2015 for your application to be considered by your Local Spending Board. If you
do not have email or wish to provide supporting evidence that is not electronic please send
your application form to: Infrastructure Delivery Coordinator, Elmbridge Borough Council,
Civic Centre, High Street, Esher, Surrey KT10 9SD.
Further information can be found on our website: www.elmbridge.gov.uk/cilspend
Please Note
Failure to answer all the questions on this form could impact upon the success of your
application.
Section A: Applicant Contact Information
Applicant name:
Address:
Walton Charity (Registered Charity number 230652) (on behalf of Burwood Playgroup, Registered Charity number 285642, and Hersham Community Trust, Charity Registration number 1082895)
Mayfield,
74 Hersham Road,
Hersham,
Walton-on-Thames,
KT12 5NU
Phone no:
Email address:
Produced by Planning Services: December 2014
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Section B: Project Overview
1) Project Title:
To re-build Hersham Community Centre from which Burwood Playgroup runs a nursery for 2 to 5 year olds.
2) Please provide a brief summary of the project proposal (in no more than 500
words)
Three mothers in Hersham set up Burwood Playgroup in 1965. It quickly grew and moved from the small hall at the Women's Institute to the larger hall at St Peter's Church. In 1992, the Playgroup relocated to a classroom in Burhill School where it stayed until July
2012, when they had to move as the School needed to expand. It was at this point that, after an extensive search that Hersham Community Trust kindly offered them shared use of Hersham Community Centre. Burwood Playgroup runs a nursery in the Centre on
week days in term time for 2 to 5 year olds and supports 50 children a year, many of whom are disadvantaged or have special educational needs. E.g. 50% of our children would qualify for free school meals; 14% have a disability or special educational needs; 26%
are from minority backgrounds (including 16% Travellers). 21 (42%) of the children attending our Playgroup are from Walton-on-Thames, with the remainder coming from Hersham . They also run an after school club for 20 local children aged up to 6.
The Playgroup’s work is currently hampered by the state of Hersham Community Centre which was built in 1963 as a scout hut. There is no thermal insulation in the building so it is very cold with staff and children needing to wear their coats inside. The Centre has
one large activity space, so there are no private places for confidential discussions with parents. There are no low level toilets/sinks for the children. The state of the Centre is also preventing local groups from utilising it. Previously, Hersham Community Trust
regularly rented out the Centre to a variety of local organisations from Walton and Hersham during evenings and weekends e.g. Surrey Walks Club, Women’s Institute, a Yoga Group, RC Sherriff Trust, Pre-School Learning Alliance, Mediation North Surrey and
National Childbirth Trust. However, all of these have stopped using the Centre due to the state of the building – but have stated that if the building is rebuilt and fit-for-purpose, they would return.
With asbestos present, replacing the building is the safest option. The new building will be better insulated, ecologically sustainable and have a ‘life’ of at least 60 years. It will have a large nursery/community room, an office, meeting room, kitchen, store rooms and
toilets. We have secured £180,000 towards the re-build costs including £90,000 from Walton Charity who own the site and £90,000 from Surrey County Council Free Early Education for Two-year-olds (FEET) Scheme (in recognition of the short supply FEET
placements in Elmbridge, and the importance of Burwood Playgroup providing placements for local disadvantaged families). Demand for nursery places in Hersham/Walton is only going to increase with the proposed housing developments on Stompond Lane,
Drake’s Park and on land that Ryden’s School has sold. A new fit-for-purpose community centre will secure Burwood Playgroup's long-term future, ensuring they are able to meet the demand for nursery places in the local area, whilst also acting as a well-used
facility for local groups. (499 words)
3) Spending Board
Settlement where
the project will
take place:
4) Full address of
project location (if
applicable):
5) Identified delivery
partner for project
(if applicable):
Hersham Spending Board and Walton Spending Board. We are
requesting a total of £98,610. £41,416 from Walton (as 42% of
children in the nursery are from Walton) and £57,194 from
Hersham (as 58% of children in the nursery are from Hersham).
Hersham Community Centre, Burhill Road, Surrey, KT12 4BJ
Burwood Playgroup will run the nursery and after school club in Hersham Community
Centre. Burwood Playgroup works in partnership with Hersham Community Trust who
holds the lease for Hersham Community Centre. The site is owned by Walton Charity
who will be contributing £90,000 towards the re-build costs.
6) Please show in the table below the amount of CIL funding being sought and any
other contributions that may have been allocated for this scheme
£s
CIL funding sought
2015
£90,000
Third party
contribution
£128,610
7) Expected
completion date
for project:
8) Project sponsor (if
applicable)
2017
Total
£98,610
Local authority
contribution
Total cost of project
2016
£278,610
September 2015 (we plan to complete the building work in
July/August 2015 when Burwood Playgroup is closed for the
summer holidays).
Not applicable.
Produced by Planning Services: December 2014
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Section C: Project Specifics
In this section, please set out the detailed particulars of your project proposal, addressing
the key information areas required.
9) How will the proposal help address the demands of development in the area?
The Elmbridge Infrastructure Delivery Plan highlights that there are insufficient nursery places in both Walton
and Hersham to meet population growth and this is likely to increase with the projected growth in the
Borough's population over the next 10 years. It is estimated the total number of children coming from new
developments over the next 10 years needing early years support will be 174 children. A number of local
developments are planned near to Hersham Community Centre (e.g. on Stompond Lane, Drake’s Park and on
land that Ryden’s School in Hersham is selling) which will result in hundreds of new homes being built, some
of which will be social housing. This will increase local population density, and increase the need for both a
thriving local community centre and a successful playgroup. Re-building Hersham Community Centre will
ensure long-term security for Burwood Playgroup and the 50 children they currently support a year (29 from
Hersham and 21 from Walton, specifically the wards of Walton South, Walton North and Walton Ambleside)
but will also enable the nursery to create an additional 10 places which could be for children from
disadvantaged families (from both Walton and Hersham). In recognition of the need for additional nursery
places for children from disadvantaged families and the support Burwood Playgroup already provides to local
disadvantaged children, Surrey County Council Free Early Education for Two-year-olds (FEET) Scheme has
pledged £90,000 towards the costs to re-build Hersham Community Centre. We are including a letter of
10) Please
provide
details
of any
evidence
which
supports
bid from
the local
support
from Andrea
Birtles,
Childcare
Business
Manager
at Surrey
County the
Council's
Early Years
and
community.
Childcare Services. In her letter of support, she highlights the need for additional childcare places for the
most disadvantaged children in both Hersham and Walton. In addition to the existing 15 hours of free early
years
childcare
week we
for all
three
and four
olds, the
Government
has Council's
now extended
freeand
childcare
In
addition
to theper
support
have
secured
for year
the project
from
Surrey County
Earlythe
Years
to the mostServices,
disadvantaged
year
old children.
In Surrey
this equates
to 3000
placesthe
of Hersham
15 hours a week
Childcare
we alsotwo
have
support
from Hersham
Community
Trust
who lease
from September
2014,
for theWalton
most disadvantaged
40%the
of site)
the county’s
two year
old population.
From
data
Community
Centre
building.
Charity (who own
have pledged
£90,000
towards the
re-build
provided
the agreed
Department
of Education,
Surrey
CountyCommunity
Council have
ascertained
that
within
themarket
Hersham
costs
andby
have
a long-term
lease with
Hersham
Trust,
with a rent
well
below
value
and Walton
area there
willofbe
a building
need to create
a minimum
40lease,
additional
places
accommodate
eligible
(Burwood
Playgroup
use
the
is assured
throughofthis
as they
are to
given
named primary
use of
children
by September
Moreover,
if Burwood
Playgroup
cannot(e.g.
secure
suitable
building
this could
the
building).
We have 2015.
also secured
support
from local
organisations
RCaSheriff
Trust
and Burwood
mean theSchool)
loss of who
30 full
time
childcare
places
would
have a significant
impact
childcare
in
Primary
have
stated
that they
willwhich
use the
community
centre once
it hason
been
re-builtsufficiency
and is fit for
the area.
purpose.
In addition, increased development in the area will increase the need for a fit for purpose community centre.
The state of the Centre is preventing many local groups from utilising it in the evening and weekends
(especially in winter). Previously, Hersham Community Trust regularly rented out the Centre to a variety of
local organisations including the Surrey Walks Club, Hersham Evening Women’s Institute, a Yoga Group,
Home Education Group, Pre-School Learning Alliance, Fellowship of the Services (a society for ex-Army
11) Will the project benefit from other funding sources (i.e. match funding)? If so,
personnel), Cobham Band, Mediation North Surrey, Aston Amateur Drama Group and National Childbirth
please
set
out thegroups
details.
Trust,
including
community
from Walton such as RC Sherriff Trust and Home Start Elmbridge).
However,
of these
stopped
using
Centre
due
to the
state
of the
building
– but
stated
that if
£90,000
has beenall
pledged
by Surreyhave
County Council's
Early Years
and the
Childcare
Service and
£90,000
has been
committed
by Walton
Charity (who
ownshave
the site on
which Hersham
Community
Centre isis
located).
We plan
to raise
the shortfall for the project
by would
approaching
a number ofWhilst
funders. We
have just
submitted
a number
of applications
trusts and foundations
the
building
rebuilt
and
fit-for-purpose,
they
return.
there
are
other
community
centres
in
including the Garfield Weston Foundation and the 29th May 1961 Charitable Trust (who are capable of giving grants of up to £20,000). The project will be an attractive proposition to trusts
and
foundations because
it already has significant
local
statutory
support.
We are hoping
that the Community
Levy Fund
(both the
Hersham
and Walton
Boards) will make a
Hersham
(the Hersham
Village
Hall
and
Hersham
Centre
for the Infrastructure
Community)
these
have
limited
availability,
contribution to the project as it is currently the only suitable local Surrey/Elmbridge fund we can approach. We had investigated whether we could apply to the Surrey Community Buildings
and
are
expensive
to
hire,
putting
them
out
of
reach
of
the
deprived
community
members
in
both
Hersham
Fund, which can provide grants of up to £40,000. A discussion with Karen Holdsworth-Cannon, Community Buildings Advisor, highlighted that the timescales would not work for this re-build
(as
funding
won’t be that
available
untilHersham
April 2016). However,
Karen Holdsworth-Cannon
did state that if the re-build was delayed until next year for whatever reason, or if we have further
and
Walton
the
Community
Centre serves.
capital costs later in the year, that we should submit an application at that stage.
12) Is there a related revenue spend (i.e. day-to-day running costs etc) associated
with the project? How will this be addressed?
The running costs of the Centre will be much lower following the re-build, due to the new Centre’s economic and environmental design
(e.g. heating costs for the Centre are currently around £3,000 per month; this will drop by at least 40% post-build). Hersham Community
Trust is confident these running costs can be covered by income generated from hiring rooms in the Centre to local community groups.
Burwood Playgroup’s work in the new building will be self-sustaining too – the majority (95%) of the Playgroup’s funding comes from
Surrey County Council, either for the 15 hours of childcare agreed by the Government for all children aged 3+, or through the FEET
Scheme for children from deprived backgrounds (25% of our children fit into this category). The remaining 5% comes from parental
contributions i.e. from those who can afford to pay.
Produced by Planning Services: December 2014
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13) Please set out the envisaged project plan for the delivery of the project. This
should include key tasks and milestones, proposed expenditure and planned
spending patterns.
March 2015 - Planning Application Submitted
March 2015 - Funding commitment received from Surrey County Council and Walton Charities
May 2015 - Expect to hear whether Planning Application has been successful
June 2015 - Preliminary (eg ground investigation) work commences
July-August 2015 - Building work undertaken
September 2015 - Building work completed
September 2015 - New Hersham Community Centre re-opens
September 2015- Burwood Playgroup re-opens
September 2015 – Building company paid for the re-build
October 2015 - Hersham Community Trust hold an Open day inviting local community groups,
statutory service providers and local people to the new centre.
Section D: Supporting Information
14) Please use this section to provide any other relevant information that you feel
may support your application. This may include particulars such as plans and
photographs etc. In particular, this should also include evidence of any financial
costings set out above. Please also reference other material such as supporting
statements, which may be appended to your application.
Detailed costings for the project are outlined below:
Superstructure - this includes the structure (walls, roof), external doors, windows, roof lights, equipment, labour and materials to
facilitate the installation of structure - £92,800
Joinery & Plumbing - this includes the toilets, hand basins, kitchen sinks, pumps, water heaters, gauges and control systems £42,800
Mechanical and electrical - including electrical services, heating, cooling and ventilation, lighting, emergency lighting, disabled
toilet alarm, carbon calculation and reduction - £ 58,000
Finishes - this covers the exposed surfaces of a building, such as wood, plaster, and brick, paint, wallpaper, floor covering and
the suspended ceiling - £29,600
Ground investigation - £4,200
Design - £1,500
Preliminary work on site - £6,500
Site clearance - £710
Excavation - £1,500
Builders work in connection with services - £600
Foundations - £13,600
Foul connection - £3,500
Mains power connection - £2,500
Surface water drainage - £2,500
Mains water connection - £1,500
Access ramp - £3,500
Reinstatement of all utilities and ervices - £1,600
Planning Application - £1,500
Building Control - £1,200
Temporary road, access and foul pump (if required) - £9,000
TOTAL - £278,610
A contribution from the CIL Fund towards the overall amount, or any of the individual budget lines would be highly appreciated. In
addition, we are including with our application: drawings/plans for the new centre; photos of the existing centre demonstrating its
poor state of repair and 14 supporting letters from local organisations, statutory services (including Surrey County Council and
Burwood Primary School) and local residents (including parents who use the nursery) outlining their support for this project.
Produced by Planning Services: December 2014
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