April 20-21, 2015 - What is the CRKN?

CONTENT STRATEGY COMMITTEE
MEETING RECAP
April 20 and 21, 2015
The Content Strategy Committee met in-person on April 20 and 21, 2015. The main
focus of discussion was setting negotiation objectives for licenses expiring at the end of
2015. The group also discussed various updates on ongoing licensing work.
Attendees
Todd Mundle, Benoit Séguin, Christine Hiller, Tony Horava, Louis Houle, Elaine MacInnis,
Jo Anne Newyear Ramirez, Pamela Jacobs, Lisa Petrachenko, Peter Webster
Management Report
C. Appavoo shared updates on the conferences and events CRKN has attended since the
last CSC meeting, and on other ongoing work within the organisation.
Risk Management
K. Blonski presented a chart of the risks related to the Content Strategy Committee
work as part of the effort to ensure that each of CRKN's committees are apprised of their
role in the organization's existing risk management framework. The Content Strategy
Committee was asked to review these risks, identify any missing mitigation strategies,
and/or direct staff to undertake any additional analysis and review needed. Feedback
from committee members was gathered regarding all of the above and follow-up will be
made accordingly.
NISO Membership
C. Appavoo summarized a recent meeting with NISO personnel, mentioning the benefit
CRKN and its members may gain by having CRKN join as a NISO member. The CSC was
in favour of CRKN joining NISO.
Collection Budgets – Data Gathering
At the March teleconference, the CSC decided that it would be beneficial to once again
conduct a survey of CRKN members in order to determine the state of collections
budgets across the country, and to also gather provincial education budget data in order
to obtain a better picture of the effect that government cuts have had on university and
university libraries’ budgets. The CSC was asked to review the questionnaire. Feedback
was gathered and modifications will be made accordingly.
Journal Value Analytics
A brief update on the JVA project was provided by CRKN staff. Most of the publishers
have sent their COUNTER compliant reports and the analysis process has started, and
the JVA reports should be sent to the members in May. The cost per use analysis for the
licences being renewed will also be shared on the LIM (limited to members).
Serials Management Sub-Committee
CRKN staff shared an update on the ongoing work and challenges addressed by the
SMSC with regards to recurrent issues with KBART lists provided by vendors. A summary
was provided on the time spent validating and correcting these entitlement lists, and
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issues that need to be solved on the vendor side (providing timely updates offering an
accurate picture of the coverage for transfer titles, time of transfer, and OA coverage).
CSC expressed that these issues are important and should be taken into account in
negotiations with vendors.
Negotiation Objectives
The majority of meeting time was spent discussing negotiation objectives. Using
feedback from the member surveys, as well as information obtained through the request
for proposal process, the CSC set objectives for each of the licenses expiring at the end
of 2015. As in past years, cost containment emerged as a key objective of the
committee’s work.
The CSC also talked about the introduction of the new banding system aimed at
providing fair pricing for all levels of members. The group also discussed improving and
exploring license terms by migrating to the newly revised model license, where
applicable, and obtaining more information from vendors on revenue generated by APCs
for open and hybrid journals. The negotiations will also aim at improving the timeliness
of data delivery to discovery layers and knowledge bases. These negotiation objectives
will be presented to the Board of Directors for review and approval in mid-May.
Here is a list of the renewals discussed:
 Springer
 American Chemical Society
 Thomson Reuters
 Institute of Physics
 Wiley-Blackwell
 Elsevier Scopus
 Cambridge University Press
 Oxford University Press
 Royal Society of Chemistry
 American Mathematical Society
 ARTstor Digital Library
 Gale Times Digital Archive
2015 AGM Ottawa – Draft Agenda
C. Appavoo presented the draft agenda of the joint CRKN/CARL 2015 AGM to be held in
Ottawa on October 20-22, 2015. In organizational meetings held to date, a rough
schedule has been devised to ensure that proper meeting space is afforded to both
organizations to meet their separate and combined agendas. CSC members’ feedback
was gathered and changes were made accordingly.
Canadiana – Projects Update
William Wuepplemann, Canadiana’s Chief Information Officer, provided an update on the
Héritage Project and other Canadiana projects, including the potential newspaper
digitization project, the implementation of the new portal, and the CRL audit for the
Trusted Digital Repository certification.
The Heritage project digitization is going well. A new platform is in the process of being
developed. CRKN members will be appraised of the progress as the project proceeds.
The newspaper project (aiming at building a comprehensive collection of all Canadian
newspapers archives) is in a planning phase. W. Wupplemann presented the latest
information on the project and proposed plan for moving ahead. CSC members shared
comments and questions on the project.
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CRKN Model License – French Translation
C. Hiller and L. Houle have reviewed the French translation of the CRKN Model License
and submitted recommended changes to CRKN. The revisions have been made to the
earlier version, and it will be posted to the CRKN website and shared with members via
the listserv.
Review of CSC Key Priorities & Annual Report
CRKN staff presented an outline for the CSC 2014-2015 Annual Report, including a draft
of the 2015-2016 Key Priorities. CSC was asked to suggest any additional changes.
Feedback was gathered and a second version of the report will be shared with CSC in
June.
SCOAP³ - Sustainability & SWOT Analysis
C. Appavoo shared an update on the SWOT sustainability analysis conducted by SCOAP³
partners at the international and national level. The CSC members discussed the SWOT
analysis and the feedback that was gathered will be shared within the SCOAP³
Governing Council.
CSC Performance Self-Assessment
At its October 6, 2014 meeting, the Board approved the Board Self-Assessment Survey
for its own use and recommended that other standing committees consider adapting it
for their own purposes. At its November in-person meeting, the CSC decided that it
would conduct the self-assessment once per year, with the first occurring in 2015. CSC
members were asked to submit their completed survey by May 8 to allow the results to
be compiled and shared at the May 26 CSC teleconference.
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