22 CUMNOR PARISH COUNCIL Minutes of the Meeting of the

CUMNOR PARISH COUNCIL
Minutes of the Meeting of the Cumnor Parish Council
held at the United Reformed Church Hall
on Monday 2 March 2015 at 7.30pm
Present: Brian Stops, Chairman, Philip Hawtin, Vice-chairman, Ian Bridge, Vanessa Cheel, Harry
Dickinson, Bryan Goudman, Dudley Hoddinott, Judy Roberts, Steve Viner, Stefan Wynne-Jones
and Tina Brock, Clerk.
66/15
Apologies for Absence. Peter Bowell (family illness), Richard Clarke (unwell), Gerald
Frost (prior commitment), John Griffin (unwell), Pauline White (unwell), County Councillor Janet
Godden (prior commitment), County Councillor Melinda Tilley (prior commitment) and District
Councillor John Woodford (unable to attend). These apologies were received.
67/15
Declarations of Interest. Personal interests for:
Minute 89/15 iii Philip Hawtin lives nearby.
68/15
Minutes of the Meeting of the Parish Council held on Monday 2 February 2015 with
minor corrections were agreed and signed by the Chairman as a correct record.
69/15
Matters Arising:
i.
Clerk's Newsletter and Addendum. Received.
a) Payment of Accounts. Approved as per minute 70/15.
ii.
Matters not otherwise on the agenda. None.
70/15
Payments of Accounts. It was resolved to authorise the payments specified in the Clerk's
Newsletter and Addendum and reproduced below:
Net
cost
VAT
Sub
total
Total
Payments now due:
137a
&b
D/D
S/O
139
140
141a
141b
142
143
144
Salary related costs
BT
Thames Water
Utilities Ltd
Fogwell Road
Pavilion
The Bin Cleaner
Total Pest Control
(UK) Ltd
Total Pest Control
(UK) Ltd
Paul Jovanovic
Oxford Glass &
Glazing Systems Ltd
T Brock
Notes.
1.
2.
3.
4.
Monthly phone bill
Annual ground rent – Mayfield Road
30.65
2,106.53
36.78
6.13
25.00
15.00
Room booking – R&PF Committee 17/02/2015
Cleaning of 12 bus shelters
Quarterly mole control – Mayfield Road
100.00
20.00
120.00
420.00
Quarterly mole control – Appleton Road
63.83
12.77
76.60
196.60
Garden of Remembrance maintenance
Sept/Oct/Nov 2014
Re-glazing of panels to bus shelter at Glebe
Road
Clerk’s reimbursement
120.00
572.26
113.67
114.45
4.83
686.71
118.50
After all payments are made the Santander Community Account will be in credit at £82,805.94.
The Council has the following debtor for 2014/15: HMRC (Reclaimable VAT) £4,473.91.
A cheque for invoice 137a was signed between meetings.
As at 17 February 2015 the Santander Corporate Notice account had a credit balance of £71,287.64.
.
REPORTS
71/15
Report from County Councillor(s). CC Godden sent a report requesting Council’s
comments regarding the arrangements during the Friedswide Square, Oxford road works. Vanessa
Cheel commented that it was lethal for cyclists and pedestrians as directions were not clear and that
traffic was moving fairly slowly as no one appears to know where they were going. These
comments would be passed to CC Godden.
72/15
Report from District Councillor(s). DC Hoddinott reported:
The busy B4044 at Farmoor is dangerous for pedestrians trying to cross. A pedestrian or pelican
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crossing is needed.
Problems of on-street parking by staff of Warburton Building Services (WBS), Cumnor Road,
Farmoor are causing local residents problems. Vans are parking both sides of the road obstructing
the path and driveways. WBS are aware of the problem but say there is little they can do. When
planning permission was given to extend the office a condition was made ‘that the on street parking
of vehicles associated with the application site on the adjacent highway, the B4017 shall not cause
obstruction of the adjacent footway, or/and the adjacent highway and neighbouring properties’
driveways’. The Clerk would inform the Enforcement Officer, VWHDC.
COUNCIL
73/15
Standing Orders. Council approved the Resolution to modify the model agenda in
Standing Order 5.20 as follows:
i. To amend sub clause r to read ‘Review of the Council’s policies and procedures’
ii. To amend sub clause s to read ‘Review of the Council’s information and guidance
information’
iii. Delete sub clause t and renumber the following sub clause.
74/15
Oxfordshire County Council Draft Local Transport Plan 4 Consultation runs until
Thursday 2 April 2015. The Council appointed Peter Bowell, Vanessa Cheel and Judy Roberts to
draft a response to the consultation.
75/15
VWHDC Community Infrastructure Levy Draft Charging Schedule Consultation
runs until Monday 23 March 2015. The Council appointed John Griffin to draft a response to the
consultation.
76/15
Annual Meeting of the Parish Council would take place on Monday 18 May 2015.
77/15
Annual Parish Meeting. This item fell as information received was incorrect.
78/15
Elections 2015. Nomination papers would be available from the Clerk by the end of
March 2015. The final time and date for submission of nomination papers will be 4pm on Thursday
9 April 2015. Nominations must be submitted by hand.
FINANCE
79/15
Expenditure.
i.
Council approved expenditure not exceeding £3,000 for the purchase of two man-made
noticeboards and installation costs at Deanfield Road, Dean Court and outside Farmoor
Stores.
ii.
Council approved funds being taken from the Highways Dedicated Reserves.
80/15
Councils’ Santander Business Account. Council noted that the account would
automatically change to a Treasurer’s Current Account from 1 June 2015. Account details would
remain the same.
81/15
Grants:
i.
Botley Boys & Girls Football Club (Open Spaces Act 1906 s10). After discussion the
Council agreed to support the application and to discuss with the club the most effective
way of providing support.
82/15
Transfer of Funds. This item fell.
83/15
Update on Other Current Matters. None.
RECREATION AND PLAYING FIELDS
84/15
Draft Minutes of the Recreation and Playing Fields Committee held on Tuesday 17
February 2015 were received.
85/15
Commemorative Bench in memory of Barbara Shuttleworth. The Chairman reported
that the bench would be made by Hill End Centre out of wood taken from the estate: design to be
approved by Council. The bench would be installed by MRH Services at a location agreed by the
Chairman in The Glebe play park (CPC minute 335/14). The bench and plaque would be ordered
and paid for by funds collected by Kate Elliott and colleagues. The ‘opening’ of the bench would
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take place on May bank holiday Monday 4 May 2015 at 2.30pm.
86/15
Update on Other Current Matters. Judy Roberts requested that the Recreation and
Playing Fields Committee members present confirm which quote they approved (emailed to
members 26 February 2015) to re-surface the car parking area at Fogwell Road Pavilion. All
members present approved recommending the White Horse Contractors quote to the next Council
meeting.
Playground monitors were reminded to send completed monthly inspection sheets to the Clerk.
HIGHWAYS
87/15
Update on Current Matters. Steve Viner reported that foliage had been dumped into the
Eynsham Road to Cumnor Hill footpath in North Hinksey Parish. The Clerk would report this to
North Hinksey Parish Council.
Council commented on the amount of litter strewn around the parish and along the A34. Volunteers
would be litter picking Cumnor Saturday 7 March and Dean Court and Farmoor Sunday 8 March
2015.
BURIAL
88/15
Update on Current Matters. None.
ENVIRONMENT AND CONSERVATION
89/15
Update on Current Matters. The Chairman asked what progress was being made
regarding hydrogeological surveys on Cumnor Hill. Vanessa Cheel said that some developers were
carrying out surveys and that OCC were finally taking the problem seriously and were investigating
slightly more thoroughly. A Cumnor Hill resident would be sending the Clerk historical
documentation pertaining to run off and surface water drainage at the lower end of Cumnor Hill for
Councils records.
Ian Bridge reported that the gorse on Cumnor Hurst had grown high and was obstructing west way
views. Volunteers cut back vegetation twice a year and this was thought to be due soon.
PLANNING
90/15
Submitted Planning Application. The Council would submit the following observation:
i
P14/V2891/FUL The Mount, Cotswold Road, Cumnor, Oxford OX2 9JG
Demolition of existing side extension and erection of new single-storey extension, additional
extension to northwest elevation to provide en suite bathroom to bedroom and study
accommodation. Demolition of existing carport and garage.
NO OBJECTIONS to this application.
ii
P15/V0192/FUL 20 Cumnor Hill, Cumnor, Oxford
Demolition of existing bungalow. Erection of new 5 bedroom detached dwelling and garage.
(Revised scheme to planning permission P14/V1131/FUL.)
FULLY SUPPORTS this application for the following reasons:
CPC sees this proposal as an improvement on the previous application as do the neighbours.
iii
P14/V2857/HH
iv
P15/V0104/FUL 93 Eynsham Road, Dean Court, Oxford OX2 9BY
Variation of condition 2 of planning permission P14/V1440/FUL, to revise internal floor
layouts and additional windows to side elevations.
Demolition of existing 4 bed, two storey detached dwelling. Erection of building on three
floors containing 3 x 1 bed and 4 x 2 bed flats. Parking spaces for 9 cars, secure storage for
14 cycles and bin store.
NO OBJECTIONS to this application,
v
P15/V0146/LB
25 Bertie Road, Cumnor, Oxford OX2 9PS
Extension 4th bedroom over the garage, and extension along the back of the property
NO OBJECTIONS to this application..
Bear & Ragged Staff, 28 Appleton Road, Cumnor, Oxford OX2 9QH
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vi
P15/V0144/A
Erection of new business signage.
NO OBJECTIONS to this application.
vii
P15/V0218/HH
137 Cumnor Hill, Cumnor, Oxford OX2 9JA
Removal of condition 6 on application ref P14/V1746/HH. Proposed new double garage.
NO OBJECTIONS to this application.
Councils’ decision was divided and the Chairman had the casting vote.
91/15
Permitted Planning Applications. Noted.
i
P14/V2659/HH
10 Hids Copse Road, Cumnor, Oxford OX2 9JJ
Proposed new entrance gates and wall.
ii
P14/V2815/FUL Sabine Valley Farm Barns, Cumnor Road, Farmoor, Oxford OX2 9NS
Conversion of existing store building to fully disabled bed and breakfast accommodation.
iii
P14/V2828/FUL 100 Eynsham Road, Dean Court, Oxford OX2 9BX
Erection of dwelling and formation of vehicular access access (amendment to previously
approved application P14/V0297/FUL) (as amended by drawing number 1417_01Rev A
Received 24 February 2015).
iv
P14/V2584/HH
43 Meadow Close, Farmoor, Oxford OX2 9PA
Erection of extension to garage, including new roof on existing garage. (Amended by
drawing number 14-FA-2A received 2 February 2015: pitched roof over garage removed
and length of extension reduced.)
92/15
Tilbury Lane Development Update. The Chairman and 5 members of the Council
attended a photo shoot at Tilbury Lane organised by the Oxford Mail, to highlight the problems
caused by construction vehicles and staff using Tilbury Lane as an access point.
Council discussed in full the problems arising from the development and agreed that a letter
requesting that drainage at the site be investigated as all swales are full. The points discussed would
be agenda items for the meeting with Persimmon on Wednesday 25 March 2015. A letter would be
sent to the Vale setting out the Council’s concerns.
Council agreed that the response from Adrian Duffield, Head of Planning, VWHDC to the Councils
letter regarding the failure of the developers to adequately implement condition 6 (preventing
vehicular access to Tilbury Lane) was inadequate. A formal letter of complaint would be sent.
93/15
Naming of Street for the Development at 66 Cumnor Hill. Council agreed that Peter
Bowell would be asked to suggest some suitable names for the developer to choose from.
94/15
Update on Other Current Matters.
i
VWHDC Planning Committee Notifications. Noted.
i
P14/V2140/FUL 40 Cumnor Hill, Cumnor, Oxford Ox2 9HB
Demolition of existing house and erection of one 5 bed detached two-storey house with
integral garage and forecourt parking. Provision vehicular access to land at rear.
The meeting will take place on 4 March 2015 at 6.30pm at Wantage Civic hall. The officer’s
recommendation is to grant planning permission.
Harry Dickinson would attend the meeting to speak objecting to the recommendation.
ii
P14/V2200/FUL 79 Cumnor Hill & 1 Delamare Way, Cumnor, Oxford OX2 9HX
Erection of five detached houses (as amended by plans and documents submitted on 12
January 2015).
The meeting will take place on 4 March 2015 at 6.30pm at Wantage Civic hall. The officer’s
recommendation is to grant planning permission.
Harry Dickinson would attend the meeting to ensure that a conditions was made regarding
future alterations to the winter gardens.
ii
i
Permitted Discharge of Conditions of Planning Application(s). Noted.
P15/V0045/DIS 62 High Street Cumnor Oxon OX2 9QD
Discharge of condition 5 (dormer details) on application ref. P14/V2195/HH Erection of a
two storey rear extension, conversion of existing garage to games room, additional dormer
windows to north and east elevations and new entrance porch.
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iii
i
Notification of Permitted Development Rights Planning Application(s). Noted.
P15/V0382/PD
H
Chestnut Place, 2 Faringdon Road, Cumnor, Oxford OX2 9QY
Erection of a single-storey rear extension.
iv
West Way. The Chairman reported that he had attended a private meeting on Friday 27
February 2015 in Seacourt Hall with Cllr Matthew Barber, Leader of VWHDC and Huw Griffiths,
Mace to discuss the next steps in the redevelopment. The meeting came to no particular conclusion.
A further meeting would take place on Tuesday 10 March 2015 at 6.30pm. Council agreed that the
Chairman should attend.
DATES OF FUTURE MEETINGS
95/15
The final meeting of the present Parish Council would take place at 7.30pm on Monday
13 April 2015 in the United Reformed Church Hall, Leys Road, Cumnor.
The first Annual Meeting of the new Parish Council is due to be held in 2015 at 7.30pm in the
United Reformed Church Hall, Cumnor, on Monday: 18 May.
The Annual Parish Meeting will take place on Tuesday 5 May 2015 at 7.30pm in Farmoor Village
Hall, Farmoor.
96/15
ANY OTHER IMPORTANT INFORMATION FOR DISCUSSION. Due to the
lateness of the hour the Cumnor Public Purposes Charity would be postponed and re-scheduled for
Monday 16 March 2015.
The meeting closed at 10.15pm.
Signed..........................................................
Date................................2015
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