limited tender enquiry for supply & installation of lab equipments for

LIMITED TENDER ENQUIRY FOR SUPPLY & INSTALLATION
OF LAB EQUIPMENTS FOR DEPARTMENT OF CHEMISTRY,
CENTRAL UNIVERSITY OF TAMIL NADU,
THIRUVARUR
Tender No.06/2015-16
Date of Issue: 28.05.2015
Date of closing: 18.06.2015
Central University of Tamil Nadu
Neelakudi Campus
Kangalancherry-Post
Thiruvarur-610 101
Page 1 of 9
INDEX
Sl.No
Contents
Page No.
1.
Tender Message
3
2.
Tender Document
4
3.
Technical Specification (Annexure-I)
4.
8
5.
Technical Bid Proforma-Annexure-II
(Part A-Company Profile & Part B-Equipment Profile)
Commercial Bid Proforma (Annexure-III)
6.
Bid Proforma (Annexure-IV)
10
5-7
9
Page 2 of 9
तमिलनाडु केन्द्रीय विश्‍िविद्यालय
(संसद द्वारा पाररत अधिनियम 2009 के अंतर्गत स्थापपत)
CENTRAL UNIVERSITY OF TAMIL NADU
(Established by an Act of Parliament, 2009)
िीलक्‍कुडी पररसर/Neelakudi Campus, कंर्लान्चेरी/Kangalancherry, नतरुवारूर/Thiruvarur - 610 101.
:04366-277359 / email: purchase@cutn.ac.in
No. CUTN/PUR/CHE//06/2014-15
28.05.2015
Sub: Limited Tender Enquiry for Supply & Installation of Lab Equipments for Dept. of Chemistry–reg.
Ref: Tender Enquiry No.06/2015-16
Sir,
Central University of Tamil Nadu, an institution setup by an Act of Parliament, invites sealed Tender for Supply &
Installation of Lab Equipments for Department of Chemistry as per the Annexures enclosed:
While submitting the Tender, the following should be clearly mentioned:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Description of the Equipment [Catalogue with photographs].
The rate for the equipment may be quoted in INR. (Door Delivery at Neelakkudi Campus, Thiruvarur).
CST/TIN Registration Number.
VAT %.
Concessions, if any, for educational institutions.
The Price quoted for equipment must include all costs associated with packing, transportation, transit insurance, all
duties and levies, delivery of equipment, loading and unloading on DOOR DELIVERY basis to the university at
Thiruvarur including its installation, commissioning, integration and validation.
Firm delivery time and conditions of supply.
Service and Warranty: The quote should include a warranty of THREE years from the date of commissioning/
installation of the equipment.
Payment Terms: 100% after successful installation of the equipment through bank draft with a condition that a
Performance Security of 10% of the value of the equipment covering the warranty period, which will extend upto 60
days beyond the warranty period, shall be submitted by the successful bidder. The Performance Security shall be in
the form of Bank Guarantee.
Validity of Tender should be for SIX months from the date of opening of the Tender.
The bidder has to give an affidavit on non-judicial stamp paper of Rs.10/- that there is no vigilance/CBI case pending
against the firms/supplier and the firm has not been black listed in the past by any Govt. or private organization.
Authorization letter from the manufacturer that the firm is an authorized dealer for supply.
The undertaking has to be submitted along with the tender with relevant supporting documents. (If the Quote is not
made by manufacturer).
Tenders are to be sent by Registered/ Speed post only. Tenders through Email/Fax will not be considered.
Tenders sent without the required entries in the Bid Proforma will not be considered.
Application Fee of Rs.500/- should be sent in the form of Bank Demand Draft (DD) from any scheduled bank drawn
in favour of Registrar, Central University of Tamil Nadu payable at Thiruvarur.
Central University of Tamil Nadu reserves right to cancel the tender without assigning reasons thereof.
Tender has to be sent in sealed envelope superscribed as “Tender for Supply & Installation of Lab
Equipments for Department of Chemistry -Tender No.06/2015-16” and addressed to “The Assistant
Registrar (Purchase), Central University of Tamil Nadu, Neelakudi Campus, Kangalancherry-Post, Thiruvarur610101” on or before 18/06/2015.
Note:
1.
2.
3.
The University shall not be responsible for any postal delay on non-receipt/non-delivery of documents.
CUTN reserve the right to accept or reject any or all the tenders wholly or partially, without assessing any
reasons thereof.
Central University of Tamil Nadu is registered with DST-DSIR for Customs and Excise Duty Exemption.
Yours faithfully,
Assistant Registrar (Purchase)
Encl: As above.
Page 3 of 9
BID DOCUMENT (TENDER NO.06/2015-16)
To
The Assistant Registrar (Purchase),
Central University of Tamil Nadu,
Neelakudi Campus,
Kangalancherry-Post,
Thiruvarur-610 101
Sir,
1. I/We hereby offer to supply the items as listed in the schedule to this tender hereto/portion thereof as you may specify
in the acceptance of Tender at the price given in the said Schedule and agree to hold this offer open for a period of 180
days from the date of opening of the tender. I/we shall be bound by a communication of acceptance / rejection by Central
University of Tamil Nadu.
2. I/We have understood the Instruction to bidders and Conditions of Contract in the form as enclosed with the invitation
to the tender and have thoroughly examined the specifications quoted in the Schedule hereto and am/are fully aware of
the nature of the goods required and my/our offer is to supply the goods strictly in accordance with the specifications and
requirements.
3. The following have been added to form part of this tender.
(a) Copy of Central/State sales tax registration certificate.
(b) Copies of relevant major purchase orders valuing more than Rs. 50,00,000/- executed during last two years of Govt.
Depts., PSUs & Central Autonomous bodies..
(c) Proof of manufacturing Unit, dealership certificate/general order suppliers.
(d) User list of Central Educational Institutions towards supply of required Lab Equipment.
4. Certified that ours is:
(a) A sole proprietorship firm and the person signing the bid document is the sole proprietor/constituted
attorney of the sole proprietor,
Or
(b) A partnership firm, and the person signing this bid document is a partner of the firm and has
authority to
refer to arbitration disputes concerning the business of the partnership by virtue of the partnership agreement
/by virtue of general power of attorney.
Or
(c) A company and the person signing the document is the constituted attorney/authorized signatory. (NOTE:
Strike Out whatever is not applicable. All corrections/deletions should invariably be attested by the person
authorized to sign the bid document).
5. We do hereby undertake that, until a formal notification of award, this bid, together with your written acceptance
thereof shall constitute a binding contract between us.
6. The equipment will be delivered and installed at Central University of Tamil Nadu, Neelakudi Campus, Thiruvarur, free
of cost.
7. We understand that CUTN has the right to reject the bid without assigning any reason.
8. The following certificates to be submitted along with the Bid:
(a) A declaration that the after sale service facilities as well as spare parts shall be made available at least for
five years for each of the article quoted.
(b) A declaration that the specific equipment/article with the given specifications has not been sold/supplied to
any other organization at a lesser prices than the price quoted here for each of the specific equipment/article
quoted here.
Yours faithfully,
(Signature)
Dated this day of ______________________
Address:
______________________
______________________
______________________
Telephone:_____________
FAX__________________
E-mail_________________
Company seal
Page 4 of 9
Annexure-I
TECHNICAL SPECIFICATIONS
Sl.
No.
1.
Item and Specifications
No of
Units
2
Rotary Evaporator with chiller, vacuum controller, diaphragm vacuum pump
Specifications:Rotation speed
Condenser
Rotation speed setting
Hand/Motor lift
Height adjustment speed
Height adjustment
Angle Adjustment
Drive
Heating capacity
Temp. range heating bath
Temperature accuracy
Overheat cut-off protection
Bath temp.setting
Temperature Sensor
Heating bath temp.control
Diameter heating bath
Maximum Volume heating bath
Integrated Vacuum controller
Supply voltage
Vacuum Valve
: 20-280 rpm
: Vertical
: LCD graphic display
: Motor lift
: 30mm/s
: 155mm
: specify if available
: DC motor with electronic speed control
: 1300 W
: 20 – 210ºC
: ±3K or better
: 5ºC above set temperature via separate sensor
: LCD graphic display
: Yes
: Electronic/digital
: Suitable to use 2 L round bottom flask and above,
please specify.
: 4.5 l
: Yes
: 230 V 50 Hz.
: Yes, should be combined withWoulff Bottle for one unit
vacuum Pump
2-stage diaphragm pump made from chemically resistant materials with High suction capacity of 2.0
m3/h, for fastest evacuation suction capacity for up to 3 rotary evaporators at the same time
The Rotavac Valve Control system should achieve an ultimate vacuum of at least7 mbar.
Supply Voltage
: 230 V 50 Hz
Chiller for rotary evaporator
2.
Temperature range
: 0°C to +100 °C
Temperature control
: ± 0.2 °C With digital display
Supply Voltage
: 230 V/ 50 Hz
Set up for Chemical reaction system upto -78 °C (Immersion cooler)
1
Specifications:Working temperature range °C
Temperature stability °C
-85….30(RT) or even better
Temperature selection
Digital
Temperature indication
±1
LED display should be visible even form long distance
Resolution
0.1°C
Temperature control
PID,Temperature controller
Cooling capacity °C (20 to -85)
Faster cooling with low power consumption (Watts)
Cooling compressor
2-stage
Refrigerant 230 V / 50 Hz
R404A/R23 or better
Electrical connections:
external sensor
Required specify dimensions ( Lx dia )
Immersion probe, flexible (Lxdia.) cm
65 x1.5
Noise level, distance 1 m
specify
Mains power connection V/ Hz
230V ±10%
Current input (at 230 V) A
3.5
Page 5 of 9
Safety Installation
Auto start ON / OFF function, When power failure occurs
and power return back instrument should auto ON, when
is in Auto start ON mode
Start Mode (Auto ON/OFF)
Alarm
Environmental Condition
Should be Audible enough.
Ambient Temperature
5….+40°C
Air Humidity
Maximum relative humidity 80% for temperature up to
+31°C
Protection class
Should have better IP rating
Features
Dimension
3.
Specify (W x L x H)
Keypad
Splash proof Keypad
Inbuilt wheel long with handle
For easy mobility and carrying within the lab
vacuum Jacketed Vessel and Magnetic
Stirrer
Supplied along with the Immersion cooler
Magnetic Stirrer
Stirring Capacity (H2O) Max. 20Lit.Speed Range Max.
1,500 rpm, Chemical / Acid Resistance
Superior Linearity along with display of rpm
Certificate
Should be CE Certified
Warranty
3 Years
Magnetic Stirrer with Hot Plate
5
Specifications:Approximate dimension: 18 cm x 18 cm
Display for temperature and RPM
Temperature control with external probe
Temperature range: RT to 300 C and above
Stirring volume: 5 L and above
Top element: Stainless steel or better
4.
Rotary vane Vacuum Pump
6
Specifications:Model: Direct drive
Vacuum capacity : 250 litres/min and above
Vacuum when gas ballast closed : 1 x 10-3 mbar
Vacuum when gas ballast opened : 0.5 x 10-3 mbar
Specify the oil capacity, motor rating, rpm of the motor, weight, warranty details, etc. The pump should be
delivered with suitable nipples fixed at both inlet and exhaust flanges.
Page 6 of 9
Annuexure-II
TECHNICAL BID PROFORMA
PART-A
(Company Profile)
1.
Name and address of the Supplier with
Phone No. and E-Mail ID, if any
:
2.
Registration Number and date of
registration of company/cooperative/
agency, if any
Year of Establishment
:
3.
4.
5.
6.
7.
8.
9.
10.
11.
:
Type of Organization
(whether proprietorship, partnership,
Private Ltd. Company or Co-operative
body etc. In case the applicant is a nonindividual, Certified copy of a Partnership
deed/ Certificate of Incorporation/
Certificate of Registration issued by the
Registrar of Cooperative Societies/ as the
case may be enclosed)
PAN Number (photocopy to
be enclosed
Service tax, Sales tax/VAT Regn. No.
(Number & photocopy of certificates to be
given)
Details of Application Fee Rs.500/DD/PO No. & date
Drawn on Bank
Length of Experience in the field
Experience in dealing with Central
Educational Institutions/ Govt. Departments
(Indicate the names of the Department and
years of dealing with those Departments
and attach copies of contracts order placed
on the firms).
Give details of gross income of the firm as
evident from the IT Returns for the years
2011-12, 2012-13 & 2013-14
Additional information, if any
(Attach separate sheet, if required)
:
2011-12 :
2012-13 :
2013-14 :
:
PART-B
(Equipment Profile-To be filled by the bidder)
The detailed description of the equipment should be mentioned separately for all
equipment duly signed in each page by the bidder.
Page 7 of 9
Annexure-III
COMMERCIAL BID PROFORMA
1. The Price of the Equipment in the Annexure-I is to be given individually in the format mentioned
below:
Sl.
No
Name of the Equipment
No. of
Units/Sets
2
3.
Rotary Evaporator with chiller,
vacuum controller, diaphragm
vacuum pump
Set up for Chemical reaction
system upto -78 °C (Immersion
cooler)
Magnetic Stirrer with Hot Plate
4.
Rotary vane Vacuum Pump
6
1.
2.
Grand Total (Inclusive of all taxes)
(In Words)
Cost per
Unit/Set
(Rs.)
Total Cost
(Inclusive of all
taxes & delivery/
Installation
charges) As per
Annexure-IV
(Rs.)
1
5
(In Figures)
2. The Price quoted for equipment must include all costs associated with packing, transportation, transit
insurance, all duties and levies, delivery of equipment, loading and unloading on DOOR DELIVERY
basis to the university at Thiruvarur including its installation, commissioning, integration and
validation.
3. The quote should include a warranty of THREE years from the date of commissioning/ installation of
the equipment.
4. Maximum educational discount that could be offered should be mentioned.
Note: It is mandatory to indicate the full name, make / brand, model number, and detailed specification of the
items quoted (in addition, a brochure of product information may be attached along with)
Signature and seal of the bidder
Page 8 of 9
Annexure-IV
CENTRAL UNIVERSITY OF TAMIL NADU, THIRUVARUR
BID PROFORMA
S.No
1.
2.
3.
4.
Name &
Description of Item
No. of
Units/
Sets
Unit Rate
VAT%/CST
Freight
Charges
upto
University
Installation
Charges
Customs
Clearance
Charges
Concessional
Customs
Duty
Excise Duty
TOTAL
Rotary Evaporator
with chiller, vacuum
controller,
diaphragm vacuum
pump
Set up for Chemical
reaction system
upto -78 °C
(Immersion cooler)
Magnetic Stirrer with
Hot Plate
Rotary vane
Vacuum Pump
Note: This proforma will be the part of commercial Bid Proforma.
Page 3 of 9