HR and Admin Manager REPORTS TO

JOB Description
LOCATION:
JOB TITLE:
REPORTS TO:
Employment Type:
Salary:
Addis Ababa, Ethiopia
HR and Admin Manager
Head of Finance and Administration
Contract (Up to 31st October, 2016, with possible extension)
As per scale of the organization
BBC Media Action
BBC Media Action uses media and communications to reduce poverty and promote human rights in
developing countries. To achieve this, the BBC Media Action partners with civil society, local media
and governments to:
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Produce creative programmes in multi-media formats, based on robust research, which
inform and engage audiences around key development issues.
Strengthen the media sector through building professional capacity and infrastructure.
BBC Media Action delivers a portfolio of media projects in Ethiopia. It seeks to expand this portfolio
of work, but also ensure that existing projects are delivered to time, to budget and to the highest
standards, and in accordance with BBC editorial values as well as Media Action methodologies.
Overall Purpose of Job
Reporting to the Head of Finance & Administration, the HR and Admin Manager oversees all aspects
of the HR and Administration functions of BBC Media Action in Ethiopia, including professional
development and management, health and safety, procurement, compliance and office
administration.
Main Duties:
Management, Training & Capacity Building
1. Supervising and providing line management for administrative and logistical staff within the
Finance and Administration department.
2. Supporting the Head of Finance and Administration and the Country Directory to appropriately
interpret, update, and implement HR practices in accordance with local labour law and BBC HR
policies and procedures.
3. Maintaining and managing employee records, including contract terms, job descriptions,
absence, disciplinary, grievances and sickness.
4. Monitoring employee satisfaction and identifying areas that require improvement.
5. Overseeing recruitment activity and campaigns, including on-going talent management,
retention and succession planning.
6. Participating in the staff performance management process, both annual and ad-hoc.
7. Collating, tracking and analysing HR data and presenting information in understandable and
meaningful way.
8. Maintaining and updating quality staff database
9. Coordinating with Finance colleagues on monthly payroll approval process, including keeping
finance team updated on any change in employee contract terms.
Administration, Legal and Statutory Compliance
10. Ensuring full compliance with Ethiopian law and regulations in office registration and
operation.
11. Advising Head of Finance and Administration and other senior management team (SMT)
members as appropriate on legislative changes that may affect BBC Media Action’s operations.
12. Negotiating and managing local insurance policies.
13. Undertaking other duties that, from time to time, SMT or the London project team might
request.
Procurement
14. Implementing and ensuring the BBC Media Action complies with organisational, donor, and
Ethiopian procurement policy and procedures, acting as procurement officer, as defined in the
office’s procurement manual.
15. Ensuring that supporting documents for procured goods and services are obtained and kept in
order for auditing purposes.
16. Ensuring that BBC Media Action receives quality goods and services at the most competitive
prices/rates.
17. Establishing a reasonable and appropriate lead-time for ordering and delivery of goods and
services.
18. Maintaining relationships with key service and goods providers, including developing and
updating preferred vendor lists.
Required skills, knowledge and experience:
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Strong experience of managing HR and administration in Ethiopian office environment, with
at least 3 years’ experience in a similar role.
Proven management skills and the ability to operate effectively with middle management
teams.
Proven experience in managing HR and administrative functions, with evidence of
developing and implementing HR and administrative systems and procedures.
Proven experience in procurement-related functions, with evidence of overseeing
procurement processes in transparent and efficient ways.
Fluency in English and Amharic.
Willingness and ability to take the initiative not only in identifying problems but also in
suggesting and implementing solutions.
Relevant higher education (at least B.A Degree holder) preferably in development studies,
project/ business management, mass-communication or other relevant educational
background.
Computer (Word, Excel, PowerPoint) and internet user skills.
Some experience of media work highly desirable.
Understanding of the role of media and communications in development.
Excellent interpersonal, communication and influencing skills.
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Commitment to the aims and objectives of BBC Media Action
An eye for detail and a concern for accuracy, together with the ability to keep sight of the
broad picture.
Key competencies:
The following competencies (behaviours and characteristics) have been identified as key to success
in the job. Successful candidates are expected to demonstrate these competencies.
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Managing relationships and team work: able to build and maintain effective working
relationships with a range of people. Works co-operatively with others to be part of a team.
Values individual's differences and demonstrates a commitment to knowledge sharing and
informal learning, for the benefit of the team.
Planning and Organisation: Is able to think ahead in order to establish an efficient and
appropriate course of action for self and others. Prioritises and plans activities taking into
account all the relevant issues and factors such as deadlines, staffing and resources
requirements.
Strategic thinking: Able to identify a vision and create plans for implementation of that vision
to meet the end goal. Evaluates situations, decisions, and issues in the short, medium and longterm.
Resilience: Can maintain personal effectiveness by managing own emotions in the face of
pressure, setbacks or when dealing with provocative situations. Can demonstrate an approach
to work that is characterised by commitment, motivation and energy.
Communication: The ability to get one’s message understood clearly by adopting a range of
styles, tools and techniques appropriate to the audience and the nature of the information.
Influencing and Persuading: Ability to present sound and well-reasoned arguments to
convince others. Can draw from a range of strategies to persuade people in a way that results
in agreement or behaviour change.
Developing others: is able to recognise the potential (managerial, professional, artistic or
otherwise) and is willing to foster the development of that potential. Creates a climate in
which potential can be realised.
Change Management: Able to understand and anticipate the need for change and to build
frameworks for planning and managing the continuous process of change.
The BBC is an equal opportunity employer.
To Apply: please send your CV and covering letter to us at Ethiopia@bbcmediaaction.org,
with the position you are applying for clearly displayed in the subject heading of your
email.
Only short listed candidates will be contacted for an interview/exam.