Onboarding Requirements for Veterans Affairs

OnboardingRequirementsfor
VeteransAffairs
1. LiveScan:
i. VAForms
1. PleasecompleteandprintallVAforms(PDF).Directquestionsaboutthe
formstoEmeraldMarquez‐Aldanese(Emerald.Marquez‐Aldanese@va.gov).
2. Pleaseprinttwo(2)copiesoftheFingerprintRecordPrepSheet.
3. Pleaseprinttwo(2)copiesoftheForm306/DeclarationforFederal
Employmentform.
4. PleasedonotsubmittheformstotheSAO.Bringthecompletedforms,TMS
completioncertificate,andoneformofpictureID(ie.driver’slicense,
passport)withyoutoyourLiveScanappointment.
5. AfteryoucompleteLiveScan,theVAstaffwillcontactyouwithin120daysto
verifyyourfingerprints.PleasedonotcontacttheSAO.IMPORTANT:You
mustverifyyourfingerprintswithin120daysofLiveScan.After120days,
yourfingerprintswillexpireandyouwillberequiredtocompleteLiveScan
againattheVA.
2. ComputerAccess:
a. InordertoobtaincomputeraccessattheDepartmentofVeteransAffairs(VA)
GreaterLosAngeles(GLA),ALLtraineesMUSTcompleteandsubmitthe
“AuthorizationforComputerAccess(AIS)2008V22”formandcompletethe
appropriate“MandatoryTrainingforTrainees(NTT)”courseintheTraining
ManagementSystem(TMS)www.tms.va.gov.
b. BoththeAISformandaCertificatecertifyingthecompletionoftheMTTinTMS
mustbesubmittedtotheProgramCoordinatoralongwiththeTrainee
ApplicationPacketsothatanNTaccountforcomputeraccesscanbeestablished.
TheMandatoryTrainingforTraineescoursemustbetakenonanannual
basis(every365days).Computeraccesswillnotbeprovidedtotrainees
thatdonotcompleteandsubmitbothdocuments.
3. TalentManagementSystem(TMS)Training–First‐timeandReturningUsers
a. GototheTalentManagementSystemWebsite:
https://www.tms.va.gov/plateau/user/login.jsp
b. Select“CheckSystem”linktomakesureyourcomputerwillworkwithTMS.If
youreceiveanerrormessage,pleasecontacttheTMSHelpDeskforassistanceat
(866)496‐0463.
c. Clickon“CreateNewUser”(locatedinredbarapproximatelyinthemiddleof
thepage).Ifyouareaforeignnational/donothaveaSocialSecurityNumber,
pleasefollowtheinstructionsonTMSonhowtohaveaTMSaccountestablished
afteryouselectthe“CreateNewUser”tab.Ifyouareacontinuingtraineeand
haveforgottenyourusernameand/orpassword,pleasecontactyourTMS
CoordinatorortheTMSHelpDeskforassistance.
d. Select:HEALTHPROFESIONSTRAINEE(Pleasedonotselect“WOC”)
e. Fillout“MyAccountInformation”withYOURPersonalInformation(Besure
youuseavalidemailaddressasthiswillbeusedtosendinformationtoyou.Do
notuseamedicalschoolemailaddress).
f. FilloutMyJobInformationasfollows:
i. VACITY:GreaterLosAngeles
ii. VASTATE:California
iii. VALOCATIONCODE:GLA
iv. TRAINEETYPE:(Specialty)Student(e.g.DentalStudent)
v. SPECIALTY/DISCIPLINE:Selectyourtrainingspecialty/discipline(e.g.
Dental)
vi. VAPOINTOFCONTACT(POCINFORMATION):
1. FIRSTNAME:Kelsey
2. LASTNAME:Simons
3. EMAIL:KSimons@mednet.ucla.edu
4. PHONE:(310)478‐3711extension47055
g. OnceyouareregisteredandhaveyourTMSaccountestablished,youwillbe
automaticallyroutedtotheappropriateMTTcourse.Ifyouareanewuser,you
areinstructedtocompletethe“MandatoryTrainingforTrainees”course.Ifyou
havepreviouslycompletedthe“MandatoryTrainingforTrainees”course,please
completethe“MandatoryTrainingforTrainees‐Refresher”course.Noother
versionofthetrainingwillsufficeinordertoreceivecomputeraccess.
h. AfterthecompletionoftheappropriateMMT,pleasereturntoyourlearning
historyandprintoutacopyofthecertificateverifyingthecompletionofthe
training.ALLtraineesmustsubmitanappropriatecertificateverifyingits
completion.
4. Goodnews:yourVAbadgewillbegoodfor3years.