two-way radio communications system

Elmwood Park CUSD 401
8201 W. Fullerton Avenue
Elmwood Park, Illinois 60707
TWO-WAY RADIO
COMMUNICATIONS SYSTEM
Bid Form Addendum #2
March 18, 2015
Includes:
Revised Bid Proposal – March 18, 2015
Revised Bid Form
Acknowledgement Page
Tom Kinane
Mgr of Technology Services
TEL: 708-583-5707
E-MAIL: kinanet@epcusd401.org
ELMWOOD PARK CUSD
TWO-WAY RADIO COMMUNICATIONS SYSTEM
Revised Bid Proposal – March 18, 2015
1. Due to the change in model availability from Motorola, you may propose the replacement to the
XPR6550 and the XPR6350 or equivalent radios.
2. Smartphone access to two districtwide channels is requested. It will be an option on the bid.
3. Battery backup per site with 3-4 hours of runtime with load. It will be an option on the bid.
4. Increase total quantity of Portable radios to 80.
5. Quantities for Portable radios:
a. Display – 22
b. Non-Display – 58
6. FCC License must cover 2 district-wide coverage frequencies and 4-5 site local talk-around
frequencies to be shared among the 5 sites.
7. Cost breakdown is required on revised bid proposal.
8. Revised Bid Form dated March 18, 2015 supersedes all previous bid forms.
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ELMWOOD PARK CUSD
TWO-WAY RADIO COMMUNICATIONS SYSTEM
REVISED BID FORM
(March 18, 2015)
DATE:
_________________________
SUBMITTED BY:
______________________________________
Firm Name
______________________________________
Mailing Address
______________________________________
City, State, ZIP
TELEPHONE:
______________________________________
E-MAIL:
______________________________________
CONTACT:
______________________________________
1.
BID PROPOSAL
The undersigned hereby attests-by-signature, having examined the details in the Invitation
to Bid and Bid Specifications, and proposes to furnish and install a radio upgrade for the
Elmwood Park School District and hereby offers to perform the work for the sum as
indicated below:
Qty
Description
Item No.
XPR8400 or equivalent
Price
4
Motorola XPR8400 40 Watt Repeater, including
duplexer, IP Repeater Programming and Upgrade
License, Repeaters, Cable, Antenna, grounding,
installation parts and Standard 2 year warranty
and service coverage
$
4
IP Site Connect
$
1
Ten-year FCC License must cover 2 district-wide
$
coverage frequencies and 4-5 site local talkaround frequencies to be shared among the 5
sites.
Please list quantity of frequencies: ________
3
ELMWOOD PARK CUSD
TWO-WAY RADIO COMMUNICATIONS SYSTEM
Qty
Description
22
Motorola XPR6550 (or current model) Display 4
Watt Portable (Full Keypad); includes 2150mAh
Li-ion battery, individual rapid rate charger,
standard antenna, belt clip, 3-year standard
warranty and programming
XPR6550 (or current model) $
or equivalent
58
Motorola XPR6350 (or current model) NonDisplay 4 Watt Portable; includes 2150mAh Li-ion
battery, individual rapid rate charger, standard
antenna, belt clip, 3-year standard warranty and
programming
XPR6350 (or current model) $
or equivalent
Item No.
Price
Labor
$
Installation Incidentals
$
Shipping and Handling
$
TOTAL
$
Option 1 – UPS
Qty
Description
Item No.
Price
Item No.
Price
Item No.
Price
Uninterruptable Power Supply (3-4 hours runtime on
load from repeater), per repeater site
Option 2 – Smartphone access for 2 District-wide channels
Qty
Description
Smartphone access to two districtwide channels
Option 3 – 6-Unit Charger, or equivalent multi-unit charger
Qty
Description
6-Unit Charger, or equivalent multi-unit charger
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ELMWOOD PARK CUSD
TWO-WAY RADIO COMMUNICATIONS SYSTEM
Please include the individual cost of proposed portable radio if purchased at a later time.
Display Model ____________________
Cost ____________________
Non-Display Model ____________________
Cost ____________________
The undersigned certifies under penalty of perjury that this bid is in all respects bona
fide, fair and made without collusion or fraud with any other person. As used in this
Section, the word "person" shall mean any natural person, joint venture, partnership,
corporation, or other business or legal entity.
Please indicate below the current warranty on the above equipment:
___________________________________________________________________________
___________________________________________________________________________
Please indicate below extended warranty options and prices on the above equipment:
___________________________________________________________________________
___________________________________________________________________________
2.
ACCEPTANCE
This offer shall be open to acceptance and is irrevocable for three (3) calendar days
from the bid closing date. The school district would like to complete this project by
Friday, July 31, 2015 but understands that it may need to work with the successful
bidder if this schedule cannot be met.
The successful bidder will be required to furnish a Certificate of Insurance meeting or
exceeding the minimum coverage as indicated in the Bid Specifications within five (5)
business days of the bid award.
3.
HOURS FOR WORK
The undersigned certifies that he/she will schedule the work to conform to the school
system’s operations and that the work will be performed during mutually agreed upon
hours.
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ELMWOOD PARK CUSD
TWO-WAY RADIO COMMUNICATIONS SYSTEM
4.
COMPLETION TIME
The undersigned also agrees that if this bid is accepted, he/she will complete the
project no later than Friday, July 31, 2015.
5.
BID FORM SIGNATURE
_____________________________
Signature
_____________________________
Typed Name/Title
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ELMWOOD PARK CUSD
TWO-WAY RADIO COMMUNICATIONS SYSTEM
Acknowledgement of Receipt
Addendum #2
Please send an email to indicate acknowledgement of receipt of Addendum #2. Include the
following message, along with your name and company name:
“We acknowledge receipt of Addendum #2 of the Two-Way Radio Communications
System for Elmwood Park CUSD 401. This email is being sent in lieu of the signature response
page.”
Or you may fax this page to 708-452-9504, Attn: Tom Kinane
_____________________________
Signature
_____________________________
Typed Name/Title
_____________________________
Date
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