4-30-15 Agenda - East Rutherford School District

Public Meeting April 30, 2015
EAST RUTHERFORD BOARD OF EDUCATION
PUBLIC MEETING AGENDA
Alfred Faust Middle School
New Gymnasium
April 30, 2015
7:00 PM
NOTE: Be advised that the Board may recess into executive session at any time during the meeting
CALL TO ORDER - President
OPENING STATEMENT - President
The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to
attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.
In accordance with the provisions of the Act, the East Rutherford Board of Education has caused notice of this meeting to
be published by having the date, time and place thereof published in The Record and South Bergenite Newspapers and
posted in the vestibule of the Borough Hall and Public Library.
Copies of agendas are available 48 hours prior to said meetings in the Board of Education office and are posted on the
East Rutherford School website – www.erboe.net
SALUTE TO FLAG & MOMENT OF SILENCE
ROLL CALL
Mrs. Maria Caruso
Mr. Dennis Monks
Mrs. Teresa Sawka
Mr. Richard Vartan
Mrs. Kathleen Winston
Mr. Paul Weiss
Mrs. Debra Zoller
ANNOUNCEMENT OF FIRE EXIT LOCATIONS - President
As a courtesy to all in attendance, please silence all cell phones and paging equipment during this meeting.
Mission Statement:
The East Rutherford Public Schools are committed to the achievement of individual academic excellence by achieving the New Jersey
Core Curriculum Content Standards through high quality teaching, learning and community involvement, which results in students
being well prepared to meet future educational challenges and to contribute to society. Recognizing the needs of students, the East
Rutherford school community strives to teach pupils how to learn effectively and attempt to motivate them to continuous learning
throughout life. Students are encouraged to understand themselves, accept their worth, fulfill their potential, and become effective
and responsible citizens in a democratic society and in a multicultural world.
Page 1 of 10
Public Meeting April 30, 2015
OPEN TO THE PUBLIC FOR COMMENTS ON AGENDA ITEMS ONLY
President Opens the Hearing of Citizens:
In accordance with the Bylaw 0167-Public Participation in Board Meeting, any citizen present who wishes to be heard on
agenda items only, should raise his/her hand to be recognized, state name and address. Each statement made by a
participant shall be limited to the discretion of the Board President. Any citizen wishing to be heard on non-agenda items
may do so after new business. The hearing of citizens shall be limited to sixty minutes.
CORRESPONDENCE TO MEMBERS OF THE BOARD OF EDUCATION
None
REPORTS TO THE BOARD – March 2015

Business Administrator’s Report - Mr. James Olobardi
 Committee Meeting updates

LJ’s (TJ Rocco) Food Service report for the months of March 2015 shows a monthly net income for the ERBOE
of $ 5,626.61 and yearly net income of $23,600.48.

Interim Superintendent’s Report - Mr. Joseph Abate
 McKenzie Wildcat Safety Patrol Program student presentation

Award Presentation for Teachers Of The Year – Philip Cocozzo (Faust) and David Higgins (McKenzie)
ADOPTION OF PRIOR BOARD MEETING MINUTES
Motion by Member __________, second by Member __________ to approve the following minutes;
Approve that the public & executive minutes of the following meeting dates; as transcribed, be received and
filed.
 March 16, 2015 Public Meeting Minutes
 March 26, 2015 Public Meeting Minutes
 March 26, 2015 Executive Session Minutes
S1. APPROVAL OF FIRE AND EMERGENCY DRILL REPORT
Motion by Member __________, second by Member __________ to approve S1 through S4 as follows;
SCHOOL
Faust School
Faust School
Faust Annex
McKenzie School
McKenzie School
McKenzie School
TYPE OF DRILL
Lock-Down
Fire
Fire
Lockdown
Non-Fire Evacuation
Fire
DATE
TIME
3/27/15
4/22/15
4/23/15
2:00 PM
1:40 PM
2:10 PM
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Public Meeting April 30, 2015
S2. APPROVAL OF ENROLLMENT REPORT
SCHOOL
Faust
McKenzie
Special Services- In District
Special Services – Out of District
Tuition Students
Home Instruction
TOTAL ENROLLMENT
300
468
103
17
0
0
S3. APPROVAL OF HARRASSMENT, INTIMIDATION AND BULLYING MONTHLY REPORT
NUMBER OF ALLEGED
INCIDENTS
1
0
DATE/SCHOOL
Faust
McKenzie
NUMBER OF VERIFIED
INCIDENTS
0
0
S4. APPROVAL OF FIELD TRIP AND/OR TRANSPORTATION REQUESTS;
Code
S4.1
Date of Transportation
Faust/Gr. 5
5th Gr. Teachers
4/2/15
John Hansen
Boro of East
Rutherford
4/16/15
Faust/Gr.7
Merceds Fox
4/17/15
Faust/Gr. 5
Jesse Romano
4/17/15
Faust/Band
Jeff Schweikhardt
4/24/15
5/19/15
S4.2
5/20/15
S4.3
5/11/15
S4.4
6/4/15
S4.5
6/2/15
School/Gr.
Requested by
Whom/
Date of Request
Destination/
Time
Hudson County
Courthouse
Jersey City, NJ
Approximate
Number of
Seats
Occupied
Cost to
Parent/BOE
76
Purpose/
Goal
$0
Provide
Interactive
Experience
related to Local
Goverment
Citi Field, New York
40
$0
Little Lg. to
Mets Baseball
Game
Stony Hill Inn,
Hackensack, NJ
18
$0
Learn about
Occupations
McKenzie School
20
$0
Meet Pen Pals
Becton H.S.
40
$0
Rehersal for
Spring Concert
ROLL CALL S1 – S4
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CURRICULUM COMMITTEE (Richard Vartan, Chairperson, Paul Weiss, Maria Causo)
RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools, consider
resolutions :
No New Business
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Public Meeting April 30, 2015
PERSONNEL COMMITTEE (Maria Caruso, Chairperson, Richard Vartan, Kathy Winston)
RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools, consider
resolutions P1 to P10:
Motion by Member __________, second by Member __________ to approve P1 through P10 as follows;
P1. APPOINTMENTS / SALARY GUIDE MOVEMENT
Code
Stipend/
Salary
Effective
Date
Name
Action
Position
Step
P1.1
Renee Folja
Extension of work
day
Certified Teacher
Aide
Step 7,
Certified Aide
Guide
$21.73/hour
P1.2
Ashely
Voshell
Appointment
Substitute School
Nurse
N/A
$125/day
As needed
P1.3
TBD
Appointment
Extended School
Year staff
N/A
P1.4
Suzanne
Lucas
Acknowledgement
Student teacher –
Junior Practicum
N/A
N/A
9-8-15 –
12-21-15
6/1/15 –
6/18/15 (14
days total)
Discussion
Extend daily work
hours from 4.75 to
7.75 for 14 days total
to cover sick leave
absence
Pending receipt of
County Nurse
Substitute Certificate
Names/salary
rates/effective dates to
be available for
4/30/15 meeting
Social Studies grades
7&8
K. Barone cooperating
teacher
P2. APPROVAL OF TRAVEL EXPENDITURES
Approve the following workshops/conferences for Board approval for the following staff members for workshops
and travel expenses as authorized by Board Resolution adopted on 11/5/07:
Code
P2.1
P2.2
P2.3
Date
5/13/15
5/16/15
5/5/15
Registration
Cost
Employee
Workshop/Location
K. Webb
K. Winston
K. Winston
Pediatric Problems, Emergencies –
Cherry Hill, NJ
NJSBA Delegates Assembly
Bergen County School Board Assoc.
$189.99
$0.00
$0.00
Mileage and
Tolls
Total Cost to Board
$54.56
$0.00
$0.00
$244.55
$0.00
$0.00
TOTAL $
Sub
yes
N/A
N/A
$244.55
P3. APPROVAL OF SOURCE 4 TEACHERS SUBSTITUTE LIST
Approve the list of Source 4 Teachers substitutes for April, 2015 as shown in Attachment P3.
P4. APPOINTMENT OF STAFF FOR 2015-2016 SCHOOL YEAR
Motion to approve the recommendation of the Superintendent to appoint staff members for the 2015-2016 school
year as listed on Attachment P4.
P5. REQUEST FOR MEDICAL LEAVE OF ABSENCE
Motion to approve the request for a medical leave of absence for employee #0130 beginning April 16, 2015. Return
to work date to be determined pending medical clearance.
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Public Meeting April 30, 2015
P6. ACCEPTANCE OF RESIGNATION – C. KOZIOL
Motion to accept, with regret, the resignation of Christine Koziol, effective April 10, 2015.
P7. ACCEPTANCE OF RETIREMENT NOTIFICATION – R. CARUSO
Motion to accept, with regret, the retirement notification from Richard Caruso, effective July 1, 2015.
P8. ACCEPTANCE OF RETIREMENT NOTIFICATION – J. PILAT
Motion to accept, with regret, the retirement notification from Janet Pilat, effective July 1, 2015.
P9. REQUEST FOR MATERNITY LEAVE OF ABSENCE
Motion to approve the request for maternity leave of absence for employee #0207 from September 1, 2015 through
November 27, 2015 (anticipated return to work on Novemer 30, 2015). Employee will utilize accumulated sick days
from September 1, 2015 through Novembe 27, 2015.
P10. ACCEPTANCE OF RETIREMENT NOTIFICATION – A. JANKOWSKI
Motion to accept, with regret, the retirement notification from Annette Jankowski, effective July 1, 2015.
ROLL CALL P1 – P10
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PHYSICAL FACILITIES COMMITTEE (Dennis Monks, Chairperson, Paul Weiss, Maria Caruso)
RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools in
consultation with the Business Administrator/Board Secretary consider resolutions
PF1. APPROVAL OF REQUEST TO USE FACILITIES AS FOLLOWS:
Code
Application
Date / #
PF1.1
3/30/15 #17
PF1.2
3/31/15 #18
Requested
by/
Organization
K. Felten/ ER
Police Dept.
Jane Egan/
Meadowlands
YMCA
Purpose
Open
to the
Public
Day(s)
Month/Year
Time
Allotment
McKenzie –
Gymnasium
& 4 – 4th Gr.
classrooms
Jr. Police
Academy
No
M-F
June 22 –
July 1, 2015
9:00 – 3:00 pm
McKenzie –
Gymnasium
Before/After
Care Program
No
M-F
Sept. 2015 –
June 2016
7:00 – 8:30 am
2:30 – 6:30 pm
Location
Requested
ROLL CALL PF1
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Discussion
Public Meeting April 30, 2015
COMMUNITY RELATIONS COMMITTEE (Teresa Sawka, Chairperson Richard Vartan, Kathy Winston)
RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools in
consultation with the Business Administrator/Board Secretary consider resolutions
No New Business
TECHNOLOGY COMMITTEE (Paul Weiss,Chairperson, Teresa Sawka, Dennis Monks)
RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools in
consultation with the Business Administrator/Board Secretary consider resolutions
No New Business
NEGOTIATIONS COMMITTEE (Paul Weiss,Chairperson, Teresa Sawka, Richard Vartan)
RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools in
consultation with the Business Administrator/Board Secretary consider resolutions
No New Business
FINANCE COMMITTEE (Kathy Winston, Chairperson, Teresa Sawka, Debbie Zoller)
RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools in
consultation with the Business Administrator/Board Secretary consider resolutions F1 to F13:
Motion by Member __________, second by Member __________ to approve F1 through F13 as follows;
F1. VERIFICATION OF SUFFICIENT FUNDS REMAINING IN BUDGET
Pursuant to N.J.A.C. 6A:23A-2.11(c) certifies and accepts that as of March 2015 after review of the
appropriate sections of the monthly financial reports of James Olobardi, School Business Administrator/Board
Secretary, and the Treasurer of School Monies Report, to the best of our knowledge no major account or fund has
been over expended in violation of N.J.A.C. 6A:23-2.11(b) and that sufficient funds are available to meet the
District’s financial obligations for the remainder of the fiscal year.
F2. APPROVAL OF BILL LISTS
RESOLVED, that the Board of Education approve payment of bills and claims that have been certified by
the Board Secretary and filed in the Business Office as shown in Attachment F2.
Current Expense
Food Service Account
Special Activity Account
Construction Account
TOTAL
$1,370,645.13
$29,264.16
$4,314.86
$97,102.83
$1,501,326.98
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Attachment F2
Attachment F2
Attachment F2
Attachment F2
3/27/15 – 4/30/15
3/27/15 – 4/30/15
3/27/15 – 4/30/15
3/27/15 – 4/30/15
Public Meeting April 30, 2015
F3. APPROVAL OF TRANSFERS
Approve the list of transfers for March 2015 as shown in Attachment F3.
F4. APPROVAL OF TREASURER AND BOARD SECRETARY’S REPORTS
Approve the Treasurer and Board Secretary’s Reports for the month ending March 2015 which are in agreement and
on file in the Board of Education Office as shown in Attachment F4.
F5. APPROVAL OF PROPOSED BUDGET FOR THE 2015-2016 SCHOOL YEAR
The Board of Education of East Rutherford hereby adopts the following proposed budget for 2015-2016
school year:
The proposed budget includes sufficient funds to provide curriculum and instruction which will enable all
students to achieve the core Curriculum Content Standards, and is in compliance with N.J.S.A. 18A and
N.J.A.C. Title 6 and 6A.
Expenditures
General Current Expense $14,476,785
Capital Outlay
259,760
Special Revenue Fund
291,669
Repayment of Debt
723,665
Total Expenditures
$15,751,879
Revenue
Budgeted Fund Balance
0
Local Tax Levy
Current
$13,677,157
Debt Service
723,665
Budgeted Fund Balance
139,699
Debt Service
Misc Revenue
15,300
Tuition
85,000
Transfer from Capital Reserve
0
State Aid
Current
819,389
Special Revenue Fund
291,669
Total Revenue
$15,751,879
As per NJAC 6A:23B-1.2(b), the proposed budget provides for a maximum expenditure amount that may be
allotted for travel and expense reimbursement.
The School Business Administrator shall track and record these costs to insure that the maximum amount is
not exceeded.
Be it further resolved, that the 2015-2016 school district budget does not include any automatic
adjustments and/or banked cap, in accordance with N.J.S.A. 18A:7F-39(e), in the amount of $ 0 as an
adjustment for health care costs.
Be it further resolved, that the district’s general tax requirements to support the proposed 2015-2016
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Public Meeting April 30, 2015
budget, as stipulated by the East Rutherford Board of Education Finance Committee and East Rutherford
Borough Municipal Officials, as follows:
General Fund:
Debt Service:
$13,677,157
723,665
Total:
$14,400,822
Be it further resolved, that the Superintendent and Business Administrator be authorized to implement the
2015-2016 school district budget.
F6. APPROVAL TO ESTABLISH PRE-KINDERGARTEN TUITION RATE FOR 2015-16 SCHOOL
YEAR
Upon the recommendation of the Superintendent in consultation with the Business Administrator, to
approve and establish a tuition rate of $1,650.00 per child for the 2015-2016 Pre-k program held at
McKenzie School as shown in Attachment F6.
F7. APPROVAL OF SHARED TECHNOLOGY SERVICES AGREEMENT – BERGEN COUNTY
TECHNICAL SCHOOLS
Upon the recommendation of the Superintendent in consultation with the Business Administrator, to approve the
Shared Services Agreement between Bergen County Technical Schools and the East Rutherford Board of
Education for the period July 01, 2015 through June 30, 2016 as shown in Attachment F7.
F8. APPROVAL OF EXTENDED SCHOOL YEAR CONTRACT - BERGEN COUNTY SPECIAL SERVICES
CODE
F9.1
STUDENT
I.D.#
100311282
SERVICE(s)
REQUESTED
PROVIDER
DATE & TIME
Extended School
Year Tuition
July 2015
Bergen County
Special Services
Washington
School
July 6 – July 29, 2015
8:30 am – 1:30 pm
COST(s)
$4,400.00 including up
to six related services.
$62.00 for additional
services, each session
each week.
F9. RESOLUTION TO AGREE TO CONTRACT WITH BERGEN COUNTY SPECIAL SERVICES FOR
NON-PUBLIC SCHOOLS UNDER CHAPTERS 192 AND 193
WHEREAS, The lea is a body corporate organized under the laws of the State of New Jersey pursuant to N.J.S.A.
18A: 10-1.
WHEREAS, the BCSSSD is a body corporate organized under the laws of the State of New Jersey pursuant to
N.J.S.A.18A:46-29.
WHEREAS, the LEA is required by law to provide remedial and ausiliary services to eligible students attending
non-public schools within the public school district served by the LEA. N.J.S.A. 18A:46-19.1, et seq. (Laws of
1977,Chapter 193); N.J.S.A. 18A:46A-1, et seq. (Laws of 1977, Chapter 192)
WHEREAS, the BCSSSD is empowered by las to contract with another agency to provide the remedial and
auxiliary services required under Chapters 192 and 193 of the Laws of 1977 pursuant to N.J.S.A. 18A:46A-1
through N.J.S.A.18A:46A-1through N.J.S.A 18A-17
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Public Meeting April 30, 2015
WHEREAS, the LEA and BCSSSD hereby agree that the BCSSSD will provide those remedial and auxiliary
Services set forth in N.J.S.A. 18A:46-9 et seq., and N.J.S.A. 18A:46A-1, et seq., which services shall be limited to
examination, classification, speech correction, as well as the instruction, evaluation, and the necessary equipment,
supplies, administration and supervision inherent in proving English as a second language instruction, supplemental
instruction, home instruction and compensatory education instruction, as appropriate, to eligible New Jersey
resident students attending non-public schools within the public school district for which the LEA is responsible.
F10. APPROVAL OF ANNUAL SUPPORT AGREEMENT – CCP PRODUCTIONS, INC.
Upon the recommendation of the Superintendent in consultation with the Business Administrator, to approve the
Annual Support Agreement with CCP Productions, Inc. for the period July 01, 2015 through June 30, 2016, in the
amount of $2,216.00 as shown in Attachment F10.
F11. APPROVAL OF ANNUAL APPRAISAL AGREEMENT – AMERICAN APPRAISAL ASSOCIATES, INC.
Upon the recommendation of the Superintendent in consultation with the Business Administrator, to approve the
Annual Appraisal Agreement for Property Record Outsourcing Services for fiscal year ending June 30, 2015, in the
amount of $1,200.00 as shown in Attachment F11.
F12. APPROVAL OF TUITIONS, RELATED SERVICES, TRANSPORTATION FOR SPECIAL EDUCATION
Upon the recommendation of the Superintendent in consultation with the Business Administrator and
the Student Services Director, that the Board approve the following contracts for service provided to student’s
currently enrolled in programs operated by the East Rutherford Board of Education.
CODE
STUDENT
I.D.#
SERVICE(s)
REQUESTED
PROVIDER
DATE & TIME
F13.1
5380212612
Annual School
Tuition 2015
Washington
Academy
March 9, 2015 – June 30, 2015
COST(s)
$247.15 per diem
68 billable days
F13. APPROVAL OF OUT-OF-DISTRICT TRANSPORTATION PROVIDED BY THE PARENT
OF STUDENT #7557464385
Upon the recommendation of the Business Administrator in consultation with the Director of Student
Services to approve travel reimbursement for student# 7557464385 to The Children’s Institute
(approx. 19 miles to/from) at a daily rate of $20.00 per day from 3/30/15 to 6/25/15 to be paid on a
monthly basis.
ROLL CALL F1 – F13
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Public Meeting April 30, 2015
NEW BUSINESS
OLD BUSINESS
OPEN TO THE PUBLIC
President Opens the Hearing of Citizens:
In accordance with the Bylaws 0167-Public Participation in Board Meeting, any citizen present who wishes to be
heard should raise his/her hand to be recognized, state name and address and limit remarks to five minutes in
accordance with board policy. Matters of a personal nature must first been exhausted through the proper
channels. The hearing of citizens shall be limited to sixty minutes.
President Closes the Hearing of Citizens:
EXECUTIVE/CLOSED SESSION
Motion by Member __________, second by Member __________
WHEREAS, the Open Public Meetings Act and the East Rutherford Board of Education reserve the right within the
constraints of State Law to sit in Executive Session; and
WHEREAS, there now exists a need for this Board to meet in Executive Session; now therefore
BE IT RESOLVED, that the East Rutherford Board of Education recess into Executive Session to discuss legal;
attorney client privilege information; contractual and personnel matters.
BE IT FURTHER RESOLVED, that the minutes of the Executive Session will be made available upon a determination
by the Board that the disclosure of the minutes will not detrimentally affect any right or interest of the Board; and
BE IT FURTHER RESOLVED, that the public will be informed:
1. When the Board reconvenes to the regular business portion of this meeting this evening; or
2. At a later date, undetermined at this time.
RECONVENE PUBLIC SESSION
Motion by Member __________, second by Member __________
ADJOURNMENT
NEXT MEETING:
Thursday, May 28, 2015, 7:00 P.M.
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