- Parchment Exchange

Receiving Parchment
Data Via SPEEDE
Lessons Learned and Best Practices
About University of Maryland University College
UMUC offers the best of both worlds—a convenient online education
from a respected state university.
•  A member of the University System of Maryland, providing
credibility and recognition in the job market.
•  For more than 65 years, UMUC has provided educational
opportunities to students around the world, earning the university a
global reputation for excellence.
•  UMUC is the largest public university in the country, educating
more than 95,000 students.
•  With divisions in Asia and Europe and a presence on military
installations in more than 25 countries and territories, UMUC is also
a leading provider of education services to the U.S military.
http://umuc.edu/visitors/about/
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About Patrick Elliott
•  Associate Registrar with 10 years of experience in
higher education;
•  Manages Parchment Receive Premium services
for UMUC;
•  Eight years of experience working with electronic
transcripts, electronic data interchange (EDI),
optical character recognition (OCR), and
document imaging systems;
•  Active within AACRAO and CAPACRAO
(Maryland and DC chapter).
patrick.elliott@umuc.edu
https://www.linkedin.com/in/pselliott
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The Problem
•  UMUC receives about 65,000 transcripts per year;
•  In 2014 about 13% of transcripts came in pure data format (EDI);
•  Goal is to receive > 30% EDI by 2018;
•  UMUC and the University System of Maryland is heavily invested in
SPEEDE EDI;
•  Increased pressure to cut cost and improve efficiency.
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What is SPEEDE?
Source: Bliss, H. (2013, August 5). “Do you know why I pulled over?” New Yorker. Retrieved from hJp://www.condenaststore.com/-­‐sp/
Do-­‐you-­‐know-­‐why-­‐I-­‐pulled-­‐you-­‐over-­‐New-­‐Yorker-­‐Cartoon-­‐
Prints_i9717282_.htm 5
What is SPEEDE?
•  Developed by AACRAO taskforce and launched in 1995;
•  Standardized format of data for sending requests for transcripts,
transcripts, and transcript acknowledgements;
•  No fees to use;
•  Adheres to national standards and can work with other networks
using those standards (e.g., Parchment).
Source: Tashjian, T. & Stones, D. (2012). The UT SPEEDE Server: The Past, Present, and Future… Sending Electronic Transcripts. PowerPoint presenta]on at the AACRAO Annual Mee]ng, San Francisco, CA. Retrieved from hJp://handouts.aacrao.org/am12/finished/DavidStones81648916.pdf 6
University System of Maryland ET Server
•  Homegrown system;
•  Operated by USM information
technology staff;
•  Serves the 11 degree-granting
constituents of the system and
Maryland community colleges and
secondary schools;
•  Spoke and hub model;
•  UMUC receives one daily batch.
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The Solution
•  Integrate Parchment and SPEEDE;
•  Have Parchment send any transcript
with underlying data through SPEEDE
(no PDF, just data);
•  Identify top receivers that also use
Parchment Send and work with
Parchment to develop data templates
(send more through SPEEDE);
•  Started process in July 2014 and
started receiving data in April 2015.
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The Reasons Behind the Solution
•  Budget constraints – needed to use available systems and
technology;
•  Because of spoke and hub model, Parchment could not push EDI via
SFTP;
•  Supporting Maryland’s commitment to SPEEDE.
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Challenges & Lessons Learned
•  Integrating with a homegrown system;
•  First time opening up Maryland ET server to a vendors;
•  Update SPEEDE registrant data to capture Parchment SPEEDE
senders;
•  Parchment unified inbox, custom destinations, and filters;
•  Reframing the goal: make it quicker and easier for students to
submit credentials by supporting all major electronic transcript
networks.
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Thank you!
Any questions?
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