Mail & Receiving Services - Facilities Management Department

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Gubin, Michelle
Facilities Operations Update - May 3rd to May 9th, 2015
Friday, May 08, 2015 4:10:32 PM
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May_2015_STOM.pdf
Update on Cortex Commons and Streetscape Construction 5.1.15.pdf
SKM_C554e15050613040.pdf
EHS MSB Tour Notice.docx
FACILITIES OPERATIONS UPDATE (Week of May 3rd to May 9th, 2015 )
(Important WUSM coordinative communication. Please share by email.)
To: Key Stakeholders
CC: Facilities Management
This week’s topics include:
Mail & Receiving Services
Street Paving on McKinley Avenue
Cortex Commons Construction Update
Brick Cleaning in McDonnell Sciences
Solar Panel Installation at 4444 Forest Park – Parking Restrictions
Hope Plaza Cleaning – Updated Information
Safety Topic of the Month
Mail & Receiving Services
From: Mail & Receiving Services This communication is to provide information about the upcoming Mail & Receiving relocation. The
Washington University Danforth Campus, the School of Medicine (WUSM) and Barnes Jewish Hospital
(BJH) will be merging mail operations and some of these functions will be co-locating at the new
EHS/Central Mail Services Building on the corner of Taylor and Clayton (see attached map). All of the
WUSM Mail and Receiving now located at the McDonnell Science Building as well as the BJH Mail
Services will be at the new location on June 15th for all deliveries and collections.
Virtually all Danforth Mail Services staff will remain in their current location, including each of the
Student Mail Centers at the Village House and Hitzeman Hall; and at the North Campus Mail Center as
well as the West Campus Satellite Mail Center. The WUSM Mail and Receiving staff in the McDonnell
Sciences Building and BJH Mail Services currently housed in the Taylor Avenue Building will move to the
new location under their current supervision structures until further notice. Both WUSTL and BJH leadership are supportively working together wherever possible and ensuring
quality service without service duplication. This collaboration is the first phase of partnership to provide
this type of shared service model on campus through co-location with the ultimate goal of an
integrated mail service operation. We will work diligently to ensure there is no decline in services or service levels and that the impact
during relocation is minimal.
Tours
Tours of the new Mail & Receiving space are open to all WUSTL, WUSM and BJH employees and will be
provided on the hour on Thursday, May 21st from 10 am to 2pm and Friday, May 22nd from 9am to
12pm in the EHS/Central Mail Services Building.
Q&A
Q – I’ve been using the 425 S. Euclid (BJCIH) and 4940 Parkview Place (CSRB) docks. Will these change to
the new location?
A – No. Please continue using these docks instead of the new location.
Q – Do I need to change the address for USPS mail?
A – No. You do not need to change the address for USPS mail as we will continue to collect all mail
addressed to WUSM for 660 South Euclid as well as anything with the new address from the same US
Post Office. It is the same zip code and we are working with the USPS to make sure there is no delay or
confusion with the USPS mail that is addressed to WUSM. It is fine to use the new 4523 Clayton
Avenue address for USPS mail if you prefer. Please always include your box number and abbreviate as
CB XXXX. Q – What address should I use for my Purchase Orders created in AISystems and Marketplace for Fisher,
OfficeMax, etc.?
A – After June 15th, please use the new “ship to” address as 4523 Clayton Avenue (63110) and your
departmental information is always beneficial. Please always include your box number and abbreviate
as CB XXXX. At the end of the day on June 12, all departmental ship-to codes in the AISystems for 4566
Scott will be automatically switched to reflect the new 4523 Clayton Avenue address. Also, note that
going forward individual departments will be assigned one ship-to code reflecting the new address. Room numbers, individual names and preferences should all be added in the attention line as needed. Q – Our lab gets alcohol from the McDonnell Sciences Dock. Where will we get alcohol now?
A – You may pick up alcohol from the new Central Services Dock location.
Q – Our lab gets dry ice from the McDonnell Sciences Dock. Where will we get dry ice from now?
A – You may pick up dry ice from the new Central Services Dock location or our CSRB dock location.
If you have any questions, please contact Peggy Smith at peggy_smith@wustl.edu or Melissa Hopkins at
hopkinsm@wusm.wustl.edu. Thank you for your support and understanding.
Alan Kuebler, Asst. Vice Chancellor of Resource Management – WUSTL
Melissa Hopkins, Asst. Vice Chancellor, Asst. Dean of Facilities – WUSM
Greg Patterson, Vice President of Facilities and Support Services – BJH
Street Paving on McKinley Avenue
From: BJC
Starting on Monday, May 11th at 9am, the St. Louis City Street Department will begin their patch paving
operation on McKinley Avenue (just west of Taylor) and this will continue for at least two weeks (weather
depending). The city has posted notifications in the area.
Cortex Commons Construction Update
From: Cortex Innovation Community See attached for the latest update on the Commons and streetscape for the community.
Brick Cleaning in McDonnell Sciences
From: Jim Jackson, Project Manager
Starting on Thursday, May 7th from 5pm to 2am on weekdays, the interior brick will be cleaned in the
McDonnell Science Building main lobby (west main corridor, south main corridor, 1st floor elevator lobby and
9th floor elevator lobby). This work is expected to be completed by Friday, May 15th.
Solar Panel Installation at 4444 Forest Park –
Parking Restrictions
From: Jim Jackson, Project Manager
On Saturday, May 16th, there will be a crane lift on the southwest section of the H Lot at 4480 Clayton Avenue
(from back of building to Taylor Avenue) for installation of solar panels on the roof of the 4480 Clayton
Building. There will be signs placed in the area that will be used. All vehicles need to be off that section of the
lot by 8pm on Friday, May 15th. Remaining vehicles will be towed at owners expense. This work is weather
dependent.
Hope Plaza Cleaning – Updated Information (in
red) From: Steve Smith, General Services Manager
Starting Monday, May 4th, we will begin power washing and sealing the concrete surrounding Hope Plaza. We
will begin by blocking off and cleaning the concrete in small sections in order to allow pedestrians continued
access through the plaza. The cleaning and sealing process will continue daily from May 4th to May 12th
(weather permitting).
Safety Topic of the Month
From: Environmental Health & Safety
See attached for May’s Safety Topic of the Month.
Michelle Gubin
Communication & Facilities Administration Manager
Phone: 314-362-0214
Email: gubinm@wusm.wustl.edu
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