Show Jumping Rally packet

Great Lakes Region Pony Club
2015 Show Jumping Rally
Huron Valley, Metamora Hunt II, and Little Traverse Bay Pony Clubs cordially invite you to the
2015 Great Lakes Region Show Jumping Rally. This packet contains all entry forms and
information pertaining to this rally. Please read the enclosed information carefully and make
sure that all necessary forms are included with your fees. We look forward to seeing you at
the rally!
Rally Dates
June 21-22, 2015 (Sunday-Monday)
Haul In Saturday, June 20
Location
Woodbine Farms
9976 W Liberty Road Chelsea, MI 48118
http://www.woodbinefarms.com
Closing Date
Wednesday, May 20, 2015
Fees
$140 per rider if postmarked by May 20, 2015.
$20 per Stable Manager
$25/competitor late fee if postmarked after May 21, 2015.
Club Check
Huron Valley Pony Club
Payable To
Mail Entries To
Pam Koskinen
3758 Hollow Corners
Dryden, MI 48428
Organizer
Huron Valley Pony Club
Bridget Rodgers
bridget@longviewideas.com / 734-730-2858
Treasurer
Huron Valley Pony Club
Jennifer MacLeod jmcmac28@yahoo.com
Hospitality
Little Traverse Bay
Jill Byard
Secretary
Metamora Hunt II PC
Pam Koskinen rollingoaks5@gmail.com
Volunteer
Huron Valley Pony Club
Coordinator
Heidi Miller
CHAMPIONSHIPS QUALIFIERS: If you sent in your championship application for Show Jumping,
assume you are going to qualify. Bring a copy of Coggins test report and checkbook. The RS will
meet with your parents at the end of the rally while you are packing up. Payment for
championships must be made at the end of the rally.
General Rally Information
Eligibility
Teams
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Mounts
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Entries
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Rules
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Stabling
Medical
Armband
OR Wrist Band
Lodging
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Horse/Division
Changes
Cancellations/
Refunds
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Meals
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Farrier/Vet
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Volunteers
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All Pony Club members AND HORSEMASTERS in good standing may participate. Club, GLR and national dues paid
in full.
The DC is responsible for determining eligibility and safety of members in his/her club.
Consists of 3 or 4 riding members and a Stable Manager (Stable Manager optional but strongly recommended).
Mixed rating teams are recommended. Each team must have a captain.
Horsemasters compete as individuals.
Each team must have an official adult chaperone.
Show Jumping teams must have a coach (can be shared by more than one team).
If your club does not have enough participants to form a full team, you may contact other clubs, or inform the
Rally Secretary, who may be able to help you form a Scramble team.
All mounts (mares and geldings only) must be 5 years of age or older at the time of the rally and should be the
rider’s regular mount for Pony Club activities and/or approved by club DC or supervisor of instruction.
Snail mail postmarked and electronic entries are due Wednesday, May 20, 2015.
Snail mail entry must follow with required paperwork: DC/Club Checklist, Team Worksheet(s), entry fee with
camping fees, Coggins for all horses, signed chaperone form(s), signed coaching form(s), camping form(s), and
volunteer form. (T-Shirt order form is optional.)
Entries postmarked after closing date will be charged a $25 late fee per competitor.
Horse Management for the rally will be run in accordance with the USPC Horse Management Handbook and
Rules for Competition 2015, any addenda and the annual newsletter.
The Show Jumping Rally will be run in accordance with the USPC Show Jumping Rulebook 2015, all addenda and
the current newsletter.
Entry fee includes stabling on grounds starting the night before the rally begins. Bring your own bedding.
Stall cards must be posted before leaving for the night if checking in the evening before official rally start.
Make sure stall cards are clearly readable. Cards should follow the basic format of the HM Rulebook. It’s OK to
be creative, just remember the main purpose is to find information quickly in case of emergency.
Stalls must be inspected before leaving at rally completion.
Rally Organizer and HM will provide information about stripping of stalls.
Each competitor (including Stable Managers) must wear a Medical Armband containing an original, signed
Medical Card. It is the responsibility of the parent and competitor to ensure the Medical Armband contains
current and correct information.
Medical wrist bands must be according to USPC policy 0128, effective 1/1/15
Primitive camping is available for free on the grounds.
Camping with electrical hookup is $20 per sight per night. Extension cord and water tees necessary if electrical
or water is desired.
BRAND NEW! Holiday Inn Express & Suites, 323 N. Zeeb Rd, Ann Arbor 48103 734-827-1100 (7 miles) at Jackson
& Zeeb Roads, I-94 Exit 169. Block of rooms under “Huron Valley Pony Club.” Suites sleep up to 6
people! Indoor pool, onsite laundry, walking distance to Big Boy, McDonalds, Grand Traverse Pie, Metzgers
German restaurants; within 2 miles of many other fast food options, Meijer and Tractor
Supply. http://www.ihg.com/holidayinnexpress/hotels/us/en/ann-arbor/arbzb/hoteldetail
Wyndham Garden Ann Arbor: 2900 Jackson Rd, Ann Arbor 48103 888-595-9874 (10 miles)
Comfort Inn Chelsea: 1645 Commerce Park Drive, Chelsea 734-433-8000 (8 miles)
Change fee of $15 for any change in jumping division entered. Horse changes (with vet note) in same division
will have no change fee. No division changes after Friday June 5, 2015.
Per GLR guideline approved 11/2/14: Before closing date: If in writing, full refund less $25 non-refundable
office fee; all withdrawals must be in writing via email before 8:00 PM of Closing Date. After Closing Date – If in
writing via email and accompanied by a vet’s or doctor’s note, 50% refund will be given. If entry can be filled
from a waiting list, full refund less $25 non-refundable office fee.
Meals are not included in the entry fee. Food is available from concessions on the grounds during rally hours.
Chaperones are encouraged to pack coolers for team tack rooms.
Will be on call during the rally. All services are to be paid at the time of service; payment is the responsibility of
the horse/pony owner. Phone numbers will be available at the rally office and in the rally packet.
Each team must provide a chaperone. Each team must also provide 3 volunteers. Horse knowledge is not
required to volunteer. AHMJs with training are appreciated.
Closing Date: May 20, 2015
Page 2
TENTATIVE SCHEDULE
Saturday, June 19
5:00-8:00 pm
8:00 pm
Arrivals, Check In, Set Up of horse stalls, tack and feed stalls permitted by members; parents assist
with unloading ONLY. Those competitors laying over from Dressage to Show Jumping Rally may
be required to change stalls. Please be prepared with additional shavings and have the move
completed by 8:00 pm.
Barns Close
Sunday, June 20
6:30-7:30 am
8:00 am
8:30 am
8:30 am
9:30 am
10:00 am
11:30 pm
12:00 pm
12:10 pm
5:30 pm
7:00 pm
Barns open; check-in (chaperone checks in for team)
Rally Opening; Set-up completed ; Briefing and helmet checks
SJ courses open for walking
Volunteer briefing
Coach’s briefing: Ring 1
Horse Inspection begins
Turnout begins
First jumping rounds begin
Second jumping rounds begin
Rides end for day
Barns close
Monday, June 21
7:00 am
7:30 am
8:00 am
9:00 am
9:10 am
2:00 pm
3:00 pm
4:00 pm
5:00 pm
Barns open
HM scores posted from prior day (inquiry period begins)
Horse Inspection begins
Third jumping round begins
Fourth jumping rounds begin; clear round has option to ride bonus round
Rides completed; pending approval from CHMJ, competitors may begin packing after turnback of
last rider; no parents in barn until after Awards; parent help appreciated to take down jumps
Awards Ceremony
Stall stripping and checkout prior to departure
Departure (Contact rally organizer for layover until Tuesday)
Notes regarding schedule:
 Chaperone may check entire team in.
 If arriving the evening before rally begins:
o Tack and feed room set-up is allowed—stall card must be posted before leaving for the night.
o Early or late arrival (outside of specified hours) must be arranged with rally organizer.
o Parents: Assist with unloading only
 Times should be regarded as approximate. Packets handed out at rally check-in will specify the final schedule.
 All riders bring helmets to the initial briefing for inspection.
 Turnbacks for each rider/horse occurs within one hour of the final ride of the day.
NO PARENTS ALLOWED IN THE BARN EXCEPT WHEN HELPING TO UNLOAD, LOAD OR DURING ESCORTED TOUR.
Dogs MUST be leashed. Clean up after your own pet. NO dogs allowed on grassy areas near
arenas. No pets near the arenas or horses for the safety of the riders.
No turnout available. Warm up and longeing in designated areas only. Longeing according to
USPC HM handbook. (Must sign up in HM office)
Closing Date: May 20, 2015
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2015 Great Lakes Region Show Jumping Rally
June 21-22 – Woodbine Farms
Show Jumping Rally
June 21-22, 2015
Each rider will be given the opportunity to jump four rounds with courses created to meet the
requirements of the class entered (see below). These rounds will occur in the following order:
Sunday
Normal Knockdown (Round 1)
Equitation (Round 2)
Monday
Take Your Own Line (Round 3)
Normal Knockdown (Round 4) *
 All riders that go clear in Round 4 may stay in the ring for a 5th (shortened) course to receive
bonus points.
QUALIFYING & STANDARD DIVISIONS
Anyone trying to qualify for Championships must ride in a “Q” class in the list below. You must
have already sent your Championship Application form to the V-RS in order to qualify. Competitors
may ride in the qualifying divisions with permission from their DC.
Class
Class
Description
D1 D1/UR
D2 D2
D3 D3
Q-INT Intro Jumper
Rating
Course Description
D1/UR
Simple course, mostly Xs, no Oxers or
combinations
Simple course, no Oxers or combinations
Change of direction, variety of fences
Champs-type course with no more than 4
spread jumps; may include a combination
Champs-type course with 3-5 spread
jumps and at least 1 combination
Variety of fences with combinations
similar to qualifying course
Challenging course with 3-5 spread jumps
and at least 1 combination
Challenging course with 3-5 spread jumps
and at least 1 combination
Challenging course with 3-5 spread jumps
and at least 1 combination
Challenging course with 3-5 spread jumps
and at least 1 combination
D2
D3
D3 & up
Q-DHR Developing Rider D3 & up
C C1 & up
C1 & up
Q-1 Lg. Pony
& Horse I
Q-2 Horse II
C1 & up
Q-3 Horse III
C1 & up
Q-4 Horse IV
C1 & up
C1 & up
Max Height/
Max Jumpoff
Height
12” / 12”
2’ / 2’
2’3” / 2’3”
2’6” / 2’6”
3’ / 3’
2’9” / 2’9”
3’3” / 3’6”
3’6” / 3’9”
3’9” / 4’
4’ / 4’3”
You must compete at your current certification level unless permission is given by the Organizer to compete below
your rating level. You may not compete higher than your certification level.
Closing Date: May 20, 2015
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2015 Great Lakes Region Show Jumping Rally
June 21-22 – Woodbine Farms
Awards
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Ribbons to all competitors
“Little Bit” trophy ** to highest placing team Overall
“The George Memorial” ** to highest scoring Show Jumping Team
“Golden Pitchfork” ** to team scoring least Horse Management points
“Ginger Memorial Trophy” ** to team exhibiting best sportsmanship (decided by CHMJ)
“The David Kitts Memorial Trophy” ** to individual with best riding score (equitation and clean
rounds)
** Please indicate on your team entry form if you have these trophies and bring them along
to be dropped off at the rally office upon arrival or arrange for delivery to the rally organizer
in advance.
Thank you to our sponsors:
Holiday Inn Express & Suites
Ann Arbor West
323 N. Zeeb Road, Ann Arbor 48103
734-827-1100
Ask about the discounted block of rooms
and suites under “Pony Club.”
Dexter Mill
3515 Central Street
Dexter, MI 48130
Feed, tack, rally kit items and more!
734-426-4621
Closing Date: May 20, 2015
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2015 Great Lakes Region Show Jumping Rally
June 21-22 – Woodbine Farms
CLUB/DC CHECKLIST
Please double-check all forms to ensure they are completed correctly and all forms are signed. All
highlighted forms to be printed and postmarked by closing date to avoid late fee.
Per Team:
Electronic Entry Completed
https://docs.google.com/a/longviewideas.com/forms/d/1JB329nTmAkPnF7q7oN8vIhxHNzXoZ0spfUdmysbgdI/viewform?c=0&w=1
Chaperone Form - Signed
http://c.ymcdn.com/sites/www.ponyclub.org/resource/collection/06649FEE-298E-478A9400-7DB8A4139C3C/Chaperone_Duties_Form.pdf
Volunteer Commitment Form
Team Worksheet
Coaching Form - Signed
http://c.ymcdn.com/sites/www.ponyclub.org/resource/collection/06649FEE-298E-478A9400-7DB8A4139C3C/SJ_Coaches_Form.pdf
Per Horsemaster:
Electronic Entry Completed
https://docs.google.com/a/longviewideas.com/forms/d/1JB329nTmAkPnF7q7oN8vIhxHNzXoZ0spfUdmysbgdI/viewform?c=0&w=1
Per Mount:
Copy of 2015 negative Coggins test report
Per Campsite:
Camping Reservation Form
Fees:
Club check for rally payable to: Huron Valley Pony Club (HVPC)
Fee Calculation
Rider/mount combinations entering SJ rally
Horsemaster
Late Entry (per competitor) if postmarked after May 20, 2015
Stable managers per team
Campsites PER NIGHT and per electrical/water hookup (no
charge if not using electric or water)
TOTAL Make one club check payable to HVPC
Closing Date: May 20, 2015
x
x
x
x
x
$140 =
$140=
$25 =
$20 =
$20 =
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2015 Great Lakes Region Show Jumping Rally
June 21-22 – Woodbine Farms
Team Entry Worksheet
Club(s):
Team Name:
Chaperone:
Coach:
Competitor Name
Pony Club
Jumping
Cert.
HM
Cert.
Class
Horse Name
(See box
below)
*
N/A
Stable Manager
* denotes captain
Class
UR/D1
Intro Jumper
Large Pony &
Horse I
Use the following class abbreviations:
Code
Class
Code
Class
Code
D1
D2
D2
D3
D3
Developing
Q-INT
Q-DHR
Horse/Rider
Q-1
Horse II
Q-2
Horse III
Q-3
Class
C1 and up
Code
C
Horse IV
Q-4
Full description of classes is provided on page 4.
Person completing this form:
Name:
Email:
Closing Date: May 20, 2015
Phone:
Club:
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2015 Great Lakes Region Show Jumping Rally
June 21-22 – Woodbine Farms
Volunteer Commitment Form
Complete one form for each team of riders/mounts. For the rally, 3 volunteers per team are
needed to each serve two shifts. Depending on the # of volunteers, choice of jobs cannot be
guaranteed.
Assistant Horse Management Judges (AHMJs) require previous training. Assignments of
qualified AHMJs and apprentices are coordinated by the Rally Organizer and the HMO.
Apprentice AHMJs may be needed for a half day on Sunday only, but should also indicate a
second volunteer job.
Team Name
Pony Club(s)
Volunteer Name
Cell Phone
E-mail
Home Phone
Child Name(s)
Club
Specify choice of jobs (from list below) – Add * if you have experience with the job
1st
2nd
3rd
List times unavailable during rally
Volunteer Name
Cell Phone
E-mail
Home Phone
Child Name(s)
Club
Specify choice of jobs (from list below) – Add * if you have experience with the job
1st
2nd
3rd
List times unavailable during rally
Volunteer Name
Cell Phone
E-mail
Home Phone
Child Name(s)
Club
Specify choice of jobs (from list below) – Add * if you have experience with the job
1st
2nd
3rd
List times unavailable during rally
Available Jobs
AHMJ (trained)
AHMJ (apprentice)
Warm Up Steward
Facilities
Scribe
Gate Keeper
Water Supply
Rider Water
Closing Date: May 20, 2015
Scoring
Score Runner – good job for siblings
Ring Crew
Ring Timer
Announcer
Night Watch – great job for campers
VOLUNTEER JOB DESCRIPTIONS ON FOLLOWING PAGE
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2015 Great Lakes Region Show Jumping Rally
June 21-22 – Woodbine Farms
Volunteer Job Descriptions
Job Title
Job Length
Experience
Level (1-5)
Full Days
(1-2 days)
(need some
during move-in
and move-out)
Part day option
3-5
Skill
Level
(1-5)
3-5
3-5
2-5
Half day
2
3
Half Day
1
1
3x during day
1
1
2
4
Half day
2
3
All day during
rides
Morning,
mid-day, and
end of day
All day, both
days
2
2
1
1
3
5
Half day
1
1
Score Runner
Throughout day
1
1
Ring Timer
Night Watch*
Half day
Once at night
(possibly more)
2
4
2
4
AHMJ
(trained)*
AHMJ
Apprentice*
Warm Up
Arena
Steward*
Rider Water*
Facilities
Scribe
Gate Keeper*
Announcer
Water Supply
Scoring
assistant
Ring Crew*
Half or full day
Full Description
Supervise, evaluate and assist riders in the barns; AHMJs
must work well with each other and competitors; must be
willing to work with horses and be physically able to work the
entire day; Review HM rules prior to rally and have prior HM
training; Appropriate dress; compensated with food
Assist the AHMJ with required equipment checks, recording
rider arrivals at turnout inspections, secretarial duties, etc.
Make sure a coach is present to assist all riders. Assist Riders
into the ring; monitor schedule and rider order to “push”
them to the gate keeper at the ring (in order, in correct ring);
watch schedule and rider order to answer rider schedule
questions; Observe for safe warm-up behavior to report to
HM or TD if problems.
Hand water to mounted riders; watch for heat or
dehydration problems; assist warm up arena steward
Check portapotties for TP level and cleanliness; refill TP and
report problems to facilities organizer; empty garbage cans
to dumpster, report other facilities concerns to management
Write judges comments and scores on score sheets; must
have legible hand writing and focus for longer periods of
time
Monitor order of go and ride schedule to keep riders in order
and on time; communicate with judges if riders need to go
out of order; work with warmup ring steward to keep riders
in order and on schedule.
Use PA to announce riders entering ring and other
announcements
Place water jugs at beginning of rally, refill water, ice and
cups mid day; check again and refill at beginning of day 2,
bring to rally office at rally end
Receive, sort and input all scores into scoring database;
Assist scoring chief in troubleshooting, proofing and
producing final scores; must be very detail oriented
Reset fences knocked down by a rider, help facilitate
organizer or course designer in changing of rings between
classes; must be physically able to lift awkward or heavy
equipment
Pick up score sheets from judges to bring to scoring; must be
tactful in moving through show grounds and approaching
judges
Use a stop watch to time some classes
Refill water buckets in all barns during the night; look for
horses in distress; be available to continue monitoring a
horse in distress and assist if needed; report possible HM
problems
*Appropriate footwear required.
Closing Date: May 20, 2015
Page 9
2015 Great Lakes Region Show Jumping Rally
June 21-22 – Woodbine Farms
Show Jumping Rally T-shirt
Team Name:
Member Name
Quantity
Size
Adult/Youth
Color (circle one)
A or Y
Maroon
Neon Yellow
A or Y
Maroon
Neon Yellow
A or Y
Maroon
Neon Yellow
A or Y
Maroon
Neon Yellow
A or Y
Maroon
Neon Yellow
A or Y
Maroon
Neon Yellow
A or Y
Maroon
Neon Yellow
A or Y
Maroon
Neon Yellow
Total shirts________ x $15 = ______________
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All checks made out to Huron Valley Pony Club (or HVPC).
Shirts will be given out with Entry Packets.
Closing Date: May 20, 2015
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2015 Great Lakes Region Show Jumping Rally
June 21-22 – Woodbine Farms
CAMPING RESERVATION FORM
Cost for a campsite is $20 per night per electrical hookup. Primitive camping is free.
Campers should bring their own extension cords and water tees.
Submit one form per campsite.
Name
Pony Club
E-mail
Cell Phone
List Others Staying
at Same Campsite
Arrival Day
(check
one)
Departure Day
Primitive (free)
Site w/ Electrical Hookup
# of Nights
**Facility owner does check those who connect to electricity/water and expects payment for ALL
those using electricity or water. If you plug into two hookups, you may be charged for two sites.
Closing Date: May 20, 2015
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