TENDER DOCUMENT FOR Supply, Installation, Testing and

Transcription

Supply, Installation, Testing and Commissioning of EPABX & Intercom System in IFCI Staff Colony,
Paschim Vihar, New Delhi-110 063
TENDER DOCUMENT
FOR
Supply, Installation, Testing and Commissioning of EPABX & Intercom
System in IFCI Staff Colony, Paschim Vihar, New Delhi-110 063
General Manager (Estates)
IFCI Limited
IFCI Tower
61 Nehru Place
New Delhi-110 019
IFCI LIMITED
Regd. Office: IFCI Tower, 61 Nehru Place, New Delhi-110019
Website: www.ifciltd.com
Telephone- 011-26487444/41732000
Page 1 of 26
Signature of Bidder
INSTRUCTION TO BIDDERS (ITB)
1. IFCI Background: IFCI Ltd., (IFCI) is the first Development Financial Institution of
India (DFI), was set up in 1948, having its Registered Office at IFCI Tower, 61 Nehru
Place, New Delhi-110019 with pan-India presence across 16 key locations. IFCI is a
Government controlled Company under the Ministry of Finance.
2. Name of Work: Supply, Installation, Testing and Commissioning of EPABX &
Intercom System in IFCI Staff Colony, Paschim Vihar, New Delhi-110 063.
3. Bids: IFCI Ltd. (IFCI) invites sealed bids in two bid system (Technical & Financial
Bid) from experienced and reputed Vendors/Dealers, contractors, agencies/firms
engaged in Supply, Installation Testing and Commissioning of EPABX & Intercom
system having a minimum five year experience in the field, as under:S. No.
Tender No.
1.
Name of Work
2.
3.
4.
Tender Document Cost
Earnest Money Deposit(EMD)
Pre Bid Meeting
5.
6.
7.
Last Date of Submission of bid
Opening of Technical bid
Address for Submission of Bid
: IFCI/Estates/Tender/2014-15/8 dated
27.03.2015
: Supply,
Installation,
Testing
and
Commissioning of EPABX & Intercom System
in IFCI staff Colony, Paschim Vihar,New
Delhi-110 063
: Rs. 500/- (Non Refundable)
: Rs. 20,000/: On 01.04.2015 at 02:30 p.m. in IFCI Tower
Nehru Place, New Delhi.
: Up to 07.04.2015 at 02:00 p.m.
: On 07.04.2015 at 02:30 p.m.
: General Manager(Estates)
IFCI Limited, IFCI Tower
61 Nehru Place
New Delhi-110 019
Tel.: 011-26487444/41732000
The Tender Document along with terms and conditions can be downloaded from IFCI
website www.ifciltd.com. The bids received after last date and time will be rejected.
IFCI reserves the right to reject all or any tender wholly or partly without
assigning any reason whatsoever.
4. Site: The said Colony (Site) is located in a single compound admeasuring 3.36 acre
Near Jawala Heri Market, Paschim Vihar, New Delhi-110063. The site consisting of
D-Block (single block) with stilt + 5 storey, C-Block (3 blocks) with Ground + 6 storey,
B-Block (3 blocks) with Ground + 6 storey, and A-Block (2 blocks) with Ground + 3
storey. The said colony is having 195 flats and out of that around 90 flats are
occupied. The work is to be carried out at the above site. The layout plan attached as
Annexure-9.
5. Site Inspection: Bidders are advised to inspect and examine the site and its
surroundings and satisfy themselves before submitting their bids as to site conditions.
The bidders are strongly advised to assess the site conditions and submit a realistic
offer for the execution of the work at their own cost without any liability on IFCI.
Page 2 of 26
Signature of Bidder
6. Scope of Works:
i) Supply, Installation, Testing and Commissioning of EPABX & Intercom System in
IFCI Staff Colony, Paschim Vihar, New Delhi-110 063.
ii) The Control Room of the above system will be in the Site Office flat in the above
said staff colony.
iii) Tentative layout plan to install EPABX & Intercom placed at Annexure-9.
iv) Cable for Telephone instrument shall be run in conducts pipes/PVC Channels.
Telephone instrument will be provided at site office, security place, all flats, Lifts,
Lift machine rooms etc.
v) Jelly filled armoured Cable laying shall be underground. The depth of cable shall
be a minimum of approx 1.5 - 2 feet from ground level. Cable laying shall be on
the base of sand and brick in the ground. Cable route marking shall be done by
Concrete Pit foundation and after completion, restoration of the same work shall
be in the scope of bidder.
vi) It may be noted that if any work is required for completion of project, it will be
deemed to be in the scope of bidder whether it is specifically mentioned or not.
vii) The bidder should complete the entire job in all respect as per tender documents,
specifications, drawings/layout, discussions as per site requirements to the
satisfaction of IFCI. The work shall be done as per IFCI direction.
viii)The bidder shall give comprehensive hands on training to the official of IFCI/or
concerned person on operation, preventive maintenance of the EPABX & Intercom
system. The bidder shall also provide simplified write ups about operating
systems of EPABX & Intercom.
ix) Bidder shall continue to provide maintenance and support during the warranty
period.
x) Bidder shall resolve complaints regarding EPABX & Intercom within six (6) Hours.
xi) The bidders have to provide optional prices for maintenance charges for 3 years
after expiry of warranty period for 3 years. However, IFCI reserve the rights to
consider the quoted price of maintenance charges.
7. Address for submission of Bid:
IFCI Limited
IFCI Tower
61 Nehru Place
New Delhi -110 019
8. Last date of submission of Tender: Upto 07.04.2015 at 02:00 p.m.
9. Procedure for submission of bids: The bids shall be submitted as under:a) Envelope-A: Marked with “Technical Bid” consisting tender document cost of
Rs.500/-(Five Hundred Only) (non-refundable) and EMD Rs.20,000/-(Rupees
Twenty Thousand Only) in the form of Demand Draft/Pay Order (PO) drawn on
any Nationalized/Schedule bank in favour of “IFCI Ltd. ” payable at New Delhi.
Technical formats i.e. Annexure-1, 2 ,3, 4 ,8 & 9 and any other relevant
supporting documents including all the pages of tender document must be duly
Page 3 of 26
Signature of Bidder
stamped and signed along with date as token of acceptance of the terms &
conditions of tender.
b) Envelope-B: Marked with “Financial Bid” consisting only Financial bid i.e.
Annexure- 5, 6 & 7 duly stamped and signed along with date.
c) All Bid documents must be submitted in properly paginated with indexed duly
stamped and signed along with date by authorized person.
d) The Technical Bid envelope and Financial Bid envelope are to be submitted in
separate sealed covers and both envelope kept in another big envelope duly
sealed super-scribed on the top of envelope ‘Name of the work’.
e) The tender are to be dropped only in the tender box kept at ground floor, IFCI
Tower, Nehru Place, New Delhi. Tenders shall not be accepted after the last
date and time of submission of bids. Please note that the no tender shall be
accepted by post or through courier.
10. The Sequence for opening the sealed bids would be on random basis.
11. Only one bid would be considered from one firm.
12. Those bidders who have registered in MSME (Micro Small and Medium Enterprises)
will to be exempted from tender document fees and Earnest Money Deposit. Bidders
have to submit necessary certificate for benefit of exemption in fees and EMD.
13. Opening of Technical Bids: Envelope-A will be opened in IFCI Tower, Nehru Place,
New Delhi on 07.04.2015 at 02:30 p.m. by the Tender Committee. IFCI shall
evaluate the technical bid to pre-qualify the bidders.
14. Opening of Financial Bids: Exact date and time shall be communicated through
official E-mail address given in the bid document.
15. Opening of bids: The firms may depute their representatives during opening of bids
by issuing an authorization letter.
16. Validity of bids: Tender submitted by Bidders shall remain valid for acceptance
for a minimum period of 90 (ninety) days from the last date of submission of Bid.
17. IFCI reserves the right to reject any or all the offers without assigning any reasons
thereof.
18. Conditional bids would be summarily rejected.
19. Pre-bid Meeting: For any clarification on the Bidding Document, a pre bid meeting
will be held on 01.04.2015 at 02:30 p.m. at in IFCI Tower, Nehru Place, New Delhi.
20. Contact Person: In case of any query, you may contact any of the following
officials:
a) Shri Charanjeet Lal, AGM at New Delhi (09990725671) & E-mail:
charanjeet.lal@ifciltd.com
b) Shri P. C. Godyal, Manager at New Delhi (07042505087) & E-mail
pc.godyal@ifciltd.com
Page 4 of 26
Signature of Bidder
c) Shri Amit Joshi, Manager
amit.joshi@ifciltd.com
at
New
Delhi
(07042505087)
&
E-mail:
21. Earnest Money Deposit(EMD):Bidder should pay specified amount towards
Earnest Money deposit as follows:
i) Rs. 20,000/-(Twenty Thousand Only) in the form of Demand Draft/PO drawn on
any Nationalized /Schedule bank in favour of “IFCI Ltd. ” Payable at New Delhi.
ii) EMD will not carry any interest.
iii) EMD will be refunded to unsuccessful bidders after finalization of bid.
iv) The Earnest Money Deposit submitted by the bidder will be forfeited if,
a) If successful bidder fails to execute an Agreement within specified time as
per intimation/request of the IFCI,
b) He withdraws his tender or backs out after acceptance,
c) He withdraws his tender before the expiry of validity period stipulated in the
bidding document,
d) He violates any of the terms and conditions of the tender,
e) He revises any of the items quoted during the validity period ,
f) Evidences are found to be fraudulent/non-genuine.
22. Criteria for Pre-Qualification:
The eligibility criteria for pre-qualification of bidder are as under:a) Average Annual financial turnover during the last 3 years, ending March 31, 2014
should be at least Rs.3.00 Lakhs
b) Experience of having successfully completed similar works during the last 5 years
either of the following:
i)
Three similar completed works costing not less than the amount equal to Rs.4.00
Lakh
OR
ii) Two similar completed work costing not less the amount equal to Rs.5.00 Lakh.
OR
iii) One similar completed work costing not less than the amount equal to Rs.8.00
Lakh.
23. IMPORTANT NOTE:
i)
The bidder shall submit authenticated documentary proof in support of financial
turnover certificates/annual audited reports of last 3 years certified by Chartered
Accountant.
ii) Similar works means Supply, installation, testing and commissioning of EPABX &
Intercom system work.
Page 5 of 26
Signature of Bidder
iii) The bidder shall submit PO Copies, Work order copies, completion/ performance
certificate issued by client in support of satisfactory completion of similar works during
the last 5 years.
iv) The Bidder should be having adequate manpower, equipment etc
v) The bidder shall be summarily disqualified in case of non-submission of required
documents.
24. Authorization and Attestation:
The bidder has to submit an authorization letter or valid Power of Attorney on behalf
of company/firm for signing the document.
25. Completion of Work: The work is to be completed within 45 days from the date
of issue of LOI/Award Letter, to the satisfaction of IFCI.
26. Award of Work:
IFCI reserves the right to split the job into two or more parts and to award the work
to separate agencies/bidders subject to the work experience and fulfillment of other
terms & conditions and specifications.
27. Acceptance / Rejection of Bid:
i) IFCI does not bind itself to accept the lowest tender.
ii) IFCI also reserves the right to accept or reject any tender in part or full without
assigning any reason whatsoever.
iii) IFCI also reserves the absolute right to reject any or all the Bids at any time
solely based on the past unsatisfactory performance by the bidder(s). The
opinion/decision of IFCI regarding the same shall be final and conclusive.
28. Corrections:
No corrections or overwriting will be entertained in Bill of Quantities. If any, all
correction in the Bill of Quantities (BOQ) should be initialed.
29. Firms Rates:
The rates quoted by bidder shall remain firm till completion of all works even during
the extended period, if any, on any account whatsoever. It is provided that the bidder
shall not change any of the rates, quoted in the tender till the completion of work.
Page 6 of 26
Signature of Bidder
GENERAL CONDITIONS OF CONTRACTS
1. Downloading Bid document from the website:
The bidders have to download the tender document from the IFCI web site only and
must keep track of download any corrigendum and/ or addendum or any change in
the schedule or any other relevant information issued in respect of the subject tender
by IFCI. The bidders who intend to participate in the tender by downloading the bid
document must enclose the cost of the tender document in shape of a Demand
Draft/Pay Order drawn in favour of “IFCI Ltd”., payable at New Delhi along with bid.
2. Amendment to Bid documents:
At any time prior to the deadline for submission of Bids, IFCI may, for any reason,
whether at its own initiative or in response to a clarification sought by any
prospective bidder, modify the bidding documents by amendment /
addendum/corrigendum.
i) The amendment will be issued in IFCI web site only. Those bidders who down load
the Tender Document from the web site shall be solely responsible to check the
web site for the amendment issued in shape of Corrigendum and/or Addendum up
to last date of submission of bid.
3. Clarification on Bids:
i) To assist in the examination, evaluation and comparison of the technical bids, IFCI
may, at its discretion, ask the Bidder for a clarification on its Bid. No change in
price of the Bid shall be sought, offered or permitted. If required, the IFCI reserves
the right to ask the bidders to submit supplementary documents to support the
documents already submitted by the bidder.
ii) IFCI reserves the right to conduct joint post bid discussion after opening the
technical bids, for clarification on technical bid and may amend the technical bid
requirements so as to bring all the bidders on to a common platform. In case of
any alteration in the technical bid requirements, all the bidders shall be given equal
opportunity to submit supplementary price offers for that item in which alterations
have been made. The supplementary offer must indicate the amount which shall be
added to or subtracted from the original price offered for that item. Both the
original and the supplementary offer shall be evaluated jointly.
4. Site Visit and Pre Bid Meeting:
A pre-bid meeting shall be conducted in IFCI Tower on the schedule date & time
mentioned in tender document. The prospective bidders should visit the site prior to
the schedule date of pre-bid meeting and must participate in pre-bid meeting as per
the schedule. During pre-bid meeting, clarification on technical bid conditions shall be
done and IFCI may amend the technical Bid requirements so as to bring all the
bidders on to a common platform. Any changes in technical criteria and term &
conditions resulting out of pre-bid meeting shall be published in IFCI Website as
Addendum / Corrigendum. No further deviation from the bidders shall be accepted
thereafter. Accordingly, the bidders have to submit their bid. The bidders who will not
attend pre-bid meeting as per the schedule can submit their bid; but no deviation
from such bidders shall be accepted by IFCI.
Page 7 of 26
Signature of Bidder
5. Evaluation and comparison of Bids:
Conditional bids may be rejected by IFCI. The technical evaluation shall be made
strictly on the basis of the documents submitted by the bidders in support of the
eligibility, the technical and commercial response. All the required information shall be
furnished strictly in prescribed schedules/Annexure only. Any information indicated
other than prescribed schedules/Annexure shall not be entertained. The financial
evaluation shall be made on the basis of the total price as indicated in the Bill of
Quantity. IFCI is not bound to accept the lowest quoted offer. Conditions, if any, on
any document enclosed with Price Bid shall not be considered. IFCI’s decision in this
regard shall be final and binding.
6. Execution of Contract Agreement:
Bidder is required to execute contract agreement for the said work as per the
prescribed proforma to be provided by the IFCI on a non-judicial stamp paper of
Rs.100/- within 5 days from the issue of LOI/Award Letter. The bidder shall pay for all
stamps duty and legal charges, incidental expenses, if any.
7. Time is the Essence of the Contract:
Time is the essence of the contract and the Contractor shall ensure that all the
obligations under the contract are completed within the agreed time schedule. The
Contractor shall be solely responsible for all the delays including the delays caused by
it’s vendors. In case of delay in progress of the works, IFCI reserves the right to
withhold the payment, cancel the contract unilaterally or complete the work
departmentally or by engaging another agency at the cost and risk of the contractor.
8. Deviations:
The bidder must read the tender document carefully and prepare the bid for
submission. It is important to note that deviations, if any, must be brought out clearly
in the technical offer which shall be examined by IFCI. If the deviation statement in
Annexure – 1 submitted by the bidder does not contain any item, then it shall be
construed that the bidder has accepted the same and no request from the Contractor,
for any change, shall be accepted by IFCI at a later stage. In any case, no change in
specifications given in the contract agreement shall be permitted. However, only in
unavoidable circumstances, IFCI may consider such requests from the Contractor,
provided the Contractor submits it’s request with adequate justification.
9. Abnormal Rates:
The bidder is expected to quote rate for each subsection after careful analysis of cost
involved for the performance of the completed sub-section considering all
specifications and conditions of contract. In case it is noticed that the rates quoted by
the bidder for any items are unusually high or unusually low, it will be sufficient case
for the rejection of the tender unless the reasonableness of the rates is convincing.
For scrutiny, the analysis for such rates is to be furnished by the bidder on demand.
10. Drawing & Design:
The bidder may please note that the specifications are indicative only. The bidder may
adopt its own design to fully meet the functional requirements in all respect without
sacrificing the safety, quality, efficiency and reliability of the structure in any manner.
The contractor shall have to prepare the specification and drawings in required
Page 8 of 26
Signature of Bidder
formats as described in scope of work. All the design, specification details will be
implemented in work only after due approval of IFCI.
11.Quantities:
The quantities set out in the Bill of Quantity for each sub-section of the work is for the
purpose of estimate only. However, if the Contractor wants to suggest any further
specifications, which is inevitable as per the design prepared, the same may be
implemented with due approval of the IFCI.
12.Change Orders:
At any time during the execution of the contract, changes may be made in the
specifications, scope of contract by given a written notice to the contractor by IFCI.
IFCI may make any changes in the quality and/or quantity of the work or any part
thereof that may, in his opinion, be necessary and for that purpose the IFCI shall
have the power to order the Contractor to do and the Contractor shall do any of the
following:i) Increase or decrease or split the quantity of work include in the contract,
ii) Omit any such work,
iii) Change the character, quality or kind of any such work,
iv) Change the dimensions of any such work,
v) Execute additional work of any kind necessary for completion of the work under
the contract,
and no such change shall in any way vitiate or invalidate the contract but the cost, if
any, arising out of all such changes shall be taken into account in ascertaining the
total amount of the contract price. Where the rate is available in the contract and the
same is applicable to the additional work, in the opinion of the IFCI, the cost of the
additional work shall be determined as per this available rate. But, if the rate for
additional work is not available in the contract, the same shall be determined by the
IFCI taking into account the market rate and labour cost at the site for similar works
and shall be final.
13.Works to be carried out:
The work to be carried out under the Contract shall, except as otherwise provided
in these conditions, include all labour, materials, taxes, tools, plant, equipment and
transport which may be required in preparation of and for and in the full and entire
execution and completion of the works.
14.Inspection of Site:
The Bidder shall inspect and examine the Site and its surrounding and shall satisfy
himself before submitting his tender as to the n a t u r e of the Site, the quantities and
nature of works and material necessary for the completion of the Works and
the means of access to the Site, the accommodation he may require and in general
shall himself obtain all necessary information as to risks, contingencies and other
circumstances which may influence or affect this tender.
15.Language:
i)
The bid shall quote in English language. Rates shall be entered in figures as
well as in words.
Page 9 of 26
Signature of Bidder
ii) All entries in the tender shall either be typed or written legibly in ink. Erasing
and over-writing is not permitted and may render such tenders liable for
rejection. All cancellations and insertions shall be duly attested by the bidder.
16. The Bidder shall arrange, at his own expense, all tools, plant and equipment
hereafter referred to as (T & P) labour, & electricity/water required for execution of
the work.
17. Force Majeure:
Any delays in or failure of the performance of either party herein shall not
constitute default hereunder or give rise to any claim for damages, if any, to the
extent such delays or failure of performance is caused by occurrences such as Act of
God or the public enemy; expropriation or confiscation of facilities by Government
authorities, or in compliance with any order or request of any Governmental
authorities or due acts of war, rebellion or sabotage or fires, floods, explosions, riots
or illegal joint strikes of all the workers of all the bidders.
18. Materials:
All materials to be provided by the Bidder shall be in conformity with the
specifications laid down in the tender and the Bidder shall, if requested by the IFCI,
furnish proof to the satisfaction of IFCI in this regard.
19.Insurance:
i) It is the sole responsibility of the bidder to insure his materials, equipments,
workmen, etc. against accidents and injury while at work and to pay compensation, if
any, to workmen as per Workmen’s compensation Act. The work be carried out in
protected area and all the rules and regulations of the IFCI in the area of project
which are in force from time to time will have to be followed by the bidder.
ii) If due to negligence and or non-observation of safety and other precautions by the
contactors, any accident/injury occurs to the property/manpower belong to third
party, the bidder shall have to pay necessary compensation and other expense, if so
impose by the appropriate authorities.
iii) The bidder will take necessary precautions and due care to protect the material, while
in his custody from any damage/loss due to theft.
20. Liquidated Damages for Delay
Time is essence of the contract. In case the Bidder fails to complete the whole
work within the stipulated period, and clear the site he shall be liable to pay
liquidated damages @ 0.5% (zero point five percent only) of the value of contract
per week and or part thereof of the delay subject to a maximum of 10% (ten percent
only) of the value of the contract. The amount of Compensation may be adjusted
or set-off against any sum payable to the Bidder under this or any other contract with
IFCI.
21.Foreclosure of Contract in full or in part due to Abandonment or Reduction
in Scope of Works:
If at any time after acceptance of the bid/tender ,IFCI decide to abandon or reduce
the scope of the works for any reason whatsoever and hence not require the whole
or any part of the Works to be carried out IFCI shall give notice in writing to that
effect to the Bidder and Bidder shall have no claim to any payment of compensation
Page 10 of 26
Signature of Bidder
or otherwise whatsoever, on account of any profit or advantage which he might have
derived from the execution of the works in full but which he did not derive in
consequence of the foreclosure of the whole or part of the works.
22. Cancellation of Contract in Full or in Part:
If the Bidder:
a) At any time makes defaults in proceeding with the Works with due negligence
and continues to do so even after a notice in writing of 7 days from IFCI ; or
b) Commits default in complying with any of the terms and conditions of Contract
and does not remedy it or take effective steps to remedy it within 7 days after a
notice in writing is given to him in that behalf by IFCI ; or
c) Fails to complete the works or items of work on or before the date(s) of
completion, and does not complete them within the period specified in a notice
given in writing in that behalf by IFCI ; or
d) Violates any of the terms and conditions stipulated in this tender.
23.Payment:
i) 100% payment on successful completion of the job by the selected bidder to the
Satisfaction of IFCI duly certified.
ii) The successful completion of the job mean that the entire job has been
completed to the satisfaction of IFCI, and repair/ maintenance/ changes/
modifications, if any, have been carried out by the selected bidder.
iii) All statutory deductions as applicable like TDS, sales tax/VAT shall be made from
the due payment of the bidder.
iv) Payment shall be made only for the actual quantity executed at site.
24.Security Deposit:
5% of the contract amount to be deducted as Security Deposit (SD) from the
payments. The said Security Deposit shall be retained for warranty period of 3
(three) years. The SD amount shall not carry any interest.
25. Income Tax/WCT/VAT
i) Income tax, work contract tax, including surcharge if any, at the prevailing rate
shall be deducted from the Bidder’s bills as per the provision of Income Tax
Act/Other Acts.
ii) The Bidder shall ascertain from the concerned authorities regarding the
applicability of Works Contract Tax / VAT/TIN/Service Tax. Necessary deductions
will be made from the bidder’s bill as applicable.
26. Taxes and Duties
The Bidders must include in their tender prices quoted for all taxes and duties
royalties, cess and sales tax, Freight & Insurance Charges, works contract tax or any
other taxes or local charges if applicable. No extra claim on this account will in any
case be entertained.
27.Comprehensive Warranty:
(a) The Bidder shall ensure that equipments/ goods/materials to be supplied shall be
new, unused and free from all defects and faults in materials, workmanship and
manufacture and shall be of the highest grade and consistent with the established
and generally accepted standards for materials of the type ordered and shall
perform in full conformity with the specifications, drawings and in accordance with
the tender documents.
Page 11 of 26
Signature of Bidder
(b) The entire system should be covered under comprehensive warranty from any
defects in material and workmanship for a period of three (3) years
commencing immediately upon the satisfactory commissioning.
(c) The Bidder’s liability shall be replacement of any defective parts in the equipment
of his own manufacture or those of his Sub-Bidders under normal use and arising
solely from faulty design, materials and/or workmanship provided always that
such defective parts are repairable/ replaceable under the said warranty.
(d) Replacement under warranty clause shall be made by the bidder free of all
charges at site including freight, insurance and incidental charges.
(e) The bidder shall have a well established After sale service centre in Delhi/NCR
with requisite spare parts.
28. Labour:
a.) The Bidder shall employ its labour in sufficient numbers to maintain the required
rate of progress and of quality to ensure workmanship of the degree specified in the
Contract and to the satisfaction of the IFCI.
The Bidder shall not employ in
connection with the Works any person who has not completed eighteen years of
age.
b.) All the workers or employees deployed by the bidders shall consider the
employees of bidder and IFCI shall not have any liability what so ever in nature in
regard to such workers/employees.
c.) The Bidder shall pay to labour employed by him directly wages not less than fair
wages as per Minimum Wages Act. Fair Wage’ means wages, which shall include
wages for weekly day of rest and other allowances whether for time or piece work,
after taking into consideration prevailing market rates for similar employment in the
neighborhood but shall not be less than the minimum rates of wages fixed under the
payment of Minimum Wages Act.
d.) The Bidder shall in respect of labour employed by him comply with or cause to
be complied with the Bidder Labour Regulation in regard to all matters provided
therein.
e.) The Bidder shall comply with the provisions of the payment of Wages Act,
1936, Minimum Wages Act, 1948, Employers Liability Act, 1938.
Workmen’s
Compensation Act, 1923, Industrial Disputes Act, 1947, Maternity Benefit Act, 1970
or any modification thereof or any other law relating thereto and rules made there
under from time to time.
f) The Bidder shall indemnify and keep indemnified the IFCI against:
i) Any claim arising out of third party loss/ damage to life or property caused by/
during execution of the work.
ii) Any claim arising out of loss/ damage to the workmen engaged by the bidder
during execution of the work.
iii) Any claim due to non-compliance of applicable PF/ Labour laws, ESI,
regulations etc.
29. Arbitration & Reconciliation:
i) In case amicable settlement is not reached in the event of any dispute of difference
arising out of the execution of the contract or the respective rights and liabilities of
the parties or in relation to interpretation of any provision by the bidder in any
manner touching upon the contract, such dispute or difference shall (except as to any
matters, the decision of which is specifically provided for therein) be referred to the
sole arbitration of the arbitrator appointed by IFCI.
ii) The award of the Arbitrator shall be binding upon the parties to the dispute.
iii) Subject as aforesaid, the provisions of Arbitration and Reconciliation Act 1996 (India)
or statutory modifications or re enactments thereof and the rules made there under
Page 12 of 26
Signature of Bidder
and for the time being in force shall apply to the arbitration proceedings under this
clause. The venue of the arbitration shall be the place from which the contract is
issued or such other place as the Arbitrator at his discretion may determine.
iv) The cost of arbitration shall be borne equally by both the parties.
v) The work under the Contract shall, however, continue during the arbitration
proceedings and no payment due to the bidder shall be withheld on account of such
proceedings.
vi) Failure to comply with any of the above conditions can result in termination of the
contract, forfeiture of the security deposit, penalty as may be decided by IFCI and
future blacklisting of the bidder.
Page 13 of 26
Signature of Bidder
SPECIAL CONDITONS OF CONTRACT
1. During working at site, some restrictions may be imposed by IFCI /Security staff
of IFCI or Local Authorities regarding safety and security etc., the bidder shall be
bound to follow all such restrictions/instruction & nothing extra shall be payable
on this account.
2. No compensation shall be payable to the bidder for any damage caused by
rains lightening, wind, storm, floods Tornado, earth quakes or other natural
calamities during the execution of work. He shall make good all such damages at
his own cost; and no claim on this account will be entertained.
3. If the bidder fails to proceed with the work within the stipulated time as
specified from the date of issue of letter of intent/ Award Letter to proceed
with the work, IFCI shall forfeit the earnest money deposited by him along
with the tender.
4. All the works to be carried out in accordance with latest CPWD/ IS Specifications
and as per the directions of IFCI.
5. The EPABX & Intercom System should be enough to work withstanding wind,
rainfall, hailstorm and other inclement weather conditions.
6. The work has to be carried out in neat and tidy manner to the satisfaction of
the IFCI and all care has to be taken to ensure that no part of the building gets
damaged during execution of works. Materials used for carrying out the work
shall be of standard quality as per technical specifications. Work has to be
completed in all respect within 45 days from the date of issue of LOI/Award
Letter to the contractor.
7. If the bidder fails to undertake the job satisfactorily or violates the terms
conditions or not attending the work effectively, IFCI has every right to cancel
the contract and forfeit the EMD/security deposit without assigning any reason
whatsoever.
8. The payment shall be released on successful completion of work to the
satisfaction of the IFCI, against the bill provided by the contractor after making
necessary statutory deduction as applicable.
9. The contractor has to comply with all the norms of municipal and other
authorities as per regulations. A proper training for operation of the EPABX &
Intercom System installed has to be given to all the concerned to enable them to
operate the system. Clearance from all local authorities for carry out the work
shall be scope of bidder without any extra cost.
10. The bidder shall have to remove all ‘malba/debris’ if any from the site on same
day at his own cost and cleaning of the site has to be done on daily basis. No
assistance for cleaning work shall be provided by IFCI.
Page 14 of 26
Signature of Bidder
11. COST OF TESTS
The bidder is bound to carry out the tests, if any, as per the IS/CPWD guidelines for
ascertaining the quality of the works executed/ materials used as and when directed
by the IFCI. The cost of preparing samples and carrying out tests for quality
of material or workmanship will be borne by the bidder except for such exclusions
as are specifically mentioned in the specifications laid down in the contract.
The cost of all test carried out in Laboratories as directed by the IFCI will be borne
by the contractor.
13. DRAWING AND SPECIFICATIONS
A copy of tender documents and all relevant drawings and specifications shall
be available at site for reference. All as built drawings both soft and hard copy has to
be submitted by the contractor along with final bill.
Page 15 of 26
Signature of Bidder
BIDDER INFORMATION
Annexure-1
Name of Work: Supply, Installation, Testing and Commissioning of EPABX & Intercom
System in IFCI Staff Colony, Paschim Vihar, New Delhi-110 063.
Dated:______________
S. No.
Particulars/Details
1.
Name of the Bidders/ Firm
2.
Communication Address
3.
Telephone No. Office
Mobile
Fax
E-Mail
Website
Authorised Person - Name
Designation
Mobile
E-Mail ID
Alternate Authorised Person - Name
Designation
Mobile
E-Mail ID
4.
5.
6.
PAN No.
7.
TIN No.
8.
Service Tax Registration No.
9.
Beneficiary Bank Details
Bank Account No
IFSC/NEFT Code
Name of Bank
Address of Branch
10.
Particular of Tender Fee
Amount
(DD/PO) No.
Date
Name of the Bank
Address of Bank
Rs.
Page 16 of 26
Signature of Bidder
11.
12.
13.
Particular of Earnest Money Deposit
(EMD)
Amount
(DD/PO) No.
Date
Name of the Bank
Address of Bank
Rs.
Furnish the names with address &
telephone nos. of three responsible
persons who will be in a position to
certify about the services/quality as well
as the past performance of your
organization.
Whether you accept all the terms and
Yes/No
conditions of the tender; Yes/No
(If no, indicate the details with reasons, if
any. The Deviation Statement must be
filled up in the following format.
DEVIATION
Ref No./ Clause No.
Date:
Place:
STATEMENT
IFCI’s Requirement
Bidder ‘s Offer
Signature of authorized person
Full Name & Designation:
Company’s Seal
Page 17 of 26
Signature of Bidder
Annexure-2
1. Details of Similar Experience: Details of EPABX & Intercom System works
executed during the last 5 years.
Sl.
No.
1
Name &
Address of
the client,
Concerned
Person and
contact/
Mobile No
Location
of work
2
3
EPABX/
Intercom
Make and
No. of
Lines
Provided
Value
of
Work
(In
lakh)
Stipulated
Time of
Completion
4
5
6
Actual
time
completio
n with
date of
start &
completio
n
7
Completion/
Performance
Certificate
enclosed
‘Yes’ or ‘No’
Any other
information
you would
like to give
8
9
(Fill up the above table & Enclose legible copies of the supporting documents)
2. Financial Capability: Average Annual Turn Over of the bidder in the last 3 years
SL. No.
1.
2.
Financial Year
2011-12
2012-13
3.
2013-14
Turnover (Rs. in lakh)
Average
(Fill up the above table and Enclose copy of Turn over certificates, profit/loss statement
certified by any Chartered Accountant.)
Date:
Place:
Company’s Seal
Page 18 of 26
Signature of Bidder
Annexure: 3
DECLARATION
(TO BE TYPED ON A LETTER HEAD OF THE COMPANY/ FIRM)
Dated: ____ , 2015.
IFCI Limited
IFCI Tower,
61 Nehru Place
New Delhi -110 019
Re: Supply, Installation, Testing and Commissioning of EPABX & Intercom System in IFCI
Staff Colony, Paschim Vihar, New Delhi-110 063.
Dear Sir,
This is with reference to your Tender No. IFCI/Estates/Tender/2014-15/8 dated
27.03.2015 on the above subject that:1. We have carefully read and understood all the terms and conditions of the tender
and hereby convey our acceptance to the same.
2. The information / documents furnished along with the above offer are true and
authentic to the best of my knowledge and belief. We are well aware of the fact
that furnishing of any false information / fabricated document would lead to
rejection of our tender at any stage besides liabilities towards prosecution under
appropriate law.
3. We have apprised our self fully about the job to be done during the currency of
the period of agreement and also acknowledge to bear consequences to of
nonperformance or deficiencies in the services on our part.
4. We have no objection, if enquiries are made about the work listed by us.
5. We have not been blacklisted by IFCI or any other organization where we have
worked. Further, if any of the partners/directors of the organization /firm is
blacklisted or having any criminal case against them, our bid shall not be
considered. At any later point of time, if this information is found to be false, IFCI
may terminate the assigned contract immediately.
6. We have not been found guilty by a court of law in India for fraud, dishonesty or
moral turpitude.
7. We agree that the decision of IFCI in selection of Bidders will be final and binding
to us.
Date:
Place:
Company’s Seal:
N.B: The above declaration, duly signed and sealed by the authorized signatory of the
company, should be enclosed with Technical Bid.
Page 19 of 26
Signature of Bidder
Annexure-4
TENDER FORM
Dated: ____ , 2015.
IFCI Limited
IFCI Tower, 7th Floor
61 Nehru Place
New Delhi -110 019
Re: Supply, Installation, Testing and Commissioning of EPABX & Intercom System
in IFCI Staff Colony, Paschim Vihar, New Delhi-110 063.
Dear Sir,
This is with reference to your Tender No. IFCI/Estates/Tender/2014-15/8
dated 27.03.2015 on the above subject. After reading above documents, Amendments/
Clarifications/ Corrigenda/Errata/etc issued in respect of tender document by IFCI, your
requirement, scope of work, site inspection and after discussions, we have understood them
fully and we accept all the terms and conditions mentioned therein.
We are also enclosing duly stamped and signed copy of the above form along with
annexures as token of acceptance of the terms indicated therein.
Name & Address of
the Bidders
______________________________
______________________________
Contact phone Nos.
of the key person.
______________________________
Official E-mail ID:
______________________________
Signature of Authorized
Signatory with date and seal
______________________________
Page 20 of 26
Signature of Bidder
Annexure-5
Summary Financial Bid
Dated: ____ , 2015
IFCI Limited
IFCI Tower,
61 Nehru Place
New Delhi -110 019
Re: Supply, Installation, Testing and Commissioning of EPABX & Intercom System
in IFCI Staff Colony, Paschim Vihar, New Delhi-110 063.
Dear Sir,
This
is
with
reference
to
your
dated ……………. on the above subject.
Tender
No.
IFCI/Estates/Tender/2014-15/..
After reading above documents, Amendments/
Clarifications/Corrigenda/ Errata/etc issued in respect of tender document by IFCI your
requirement, scope of work, site inspection and after discussions, we have understood them
fully and we accept all the terms and conditions mentioned therein. We quote our lump
sum/consolidated
Price
(as
per
Annexure-6:
Bill
of
Quantities)
of
Rs.________________________________________________________(Rupees__________
____________________________________________________________________________
_________________________________only) for the above said work. The price quoted by
us are inclusive of all charges, taxes & duties, Freight & Insurance, Service Tax and incidental
expenses for the site visit, if any.
We are also enclosing duly stamped and signed copy of the above letter along with
annexures as token of acceptance of the terms indicated therein.
Name & Address of
the Bidders
______________________________
______________________________
Contact phone Nos.
of the key person.
______________________________
Official E-mail ID:
______________________________
Signature of Authorized
Signatory with date and seal
______________________________
Page 21 of 26
Signature of Bidder
Annexure-6
Financial Bid
Bill of Quantities
Sl. No.
1.2.
3.
4.
5.
6.
7.
8.
9.
Description
Digital EPABX System with 100 extension port
and 4 trunks port upgradable Maximum
Capacity up to 250 Ports.
Supply of Analog Telephone Instruments with
speaker and caller ID
Supply of Telephone Box Stainless Steel for
Lift/Elevators
Supply of Speaker phone for Lift/Elevators
Supply of 100 Pair Jelly filled Cu, 0.5
mm,Armoured Cable
Supply of 50 Pair Jelly filled Cu, 0.5 mm
Armoured Cable
Supply of 10 Pair Jelly filled Cu, 0.5 mm
Armoured Cable
Supply of 2 Pair, Cu , 0.5 mm ,PVC Cable
14.
Supply of 2C, Cu, 1.5 sq. mm, Lift/Elevators
Flat Cable.
Supply of 500 Pair Mini Distribution Frame box
with module/Back mount frame.
Supply of PVC Pipe 2.5”(2.5 inch)
15.
Supply of PVC Pipe /PVC Channel ¾”(3/4 inch)
16.
2X12V, 26 AH Maintenance free Battery
17.
Supply of Gang Box with face plate & IO
10.
11.
12.
13.
Unit
Qty
Set
1
Set
100
Set
Set
Mtrs.
Mtrs.
Mtrs.
Mtrs.
Mtrs.
Nos.
Nos.
Nos.
Nos.
Page 22 of 26
Unit price
including all
taxes&
duties, F&I
, service
tax etc.
(Rs.)
Total Amount
(Rs.)
10
10
450
300
1000
2500
650
01
03
06
34
Mtrs.
500
Mtrs.
2000
Nos.
2
Nos.
100
Signature of Bidder
18.
Installation, Digging, Laying of cables,
Punching, Pit marking of cable route, masonry
work, Testing and Commissioning Charges for
completion of Job.
Total Amount (in Figure)
L.S.
1
Total Amount in Words:………………………………………………………………….
Note: 1. Payment shall be made only for the actual quantity executed.
2. Submission in any other format may result in cancellation of the offer.
3. We hereby confirm that the above quoted price is inclusive of all taxes, duties, cess
etc. and all other incidentals like transport, insurance etc including service tax and
a firm landing price at IFCI site.
4. The vendor/Bidder would submit separate optional maintenance charges for 3
years as per Annexure-7 with details of the service to be provided.
Date:
Place:
Company’s Seal
Page 23 of 26
Signature of Bidder
Annexure-7
Comprehensive Maintenance Charges for Three (3) Years (Optional)
S.No.
1
Description
Unit
Qty.
Unit Price incl. all taxes
Total Price(Rs.)
Maintenance Charges for Supply, Installation, Testing and Commissioning of
EPABX & Intercom System in IFCI Staff Colony, Paschim Vihar, New Delhi-110 063
(for after expiry of Warranty period of 3 years )
Maintenance
L.S.
1
Charges for 3 years
Total Amount (in Figure)
Total Amount in Words:
Note: Above quoted maintenance charges are optional. IFCI reserve the rights to consider
the quoted price of maintenance charges. This optional maintenance charges (Annexure-7)
shall not be considered during evaluating of financial bid.
Date:
Place:
Company’s Seal
Page 24 of 26
Signature of Bidder
Annexure-8
Make List
Sl. No.
1
2
3
4
5
6
7
8
9
Item Description
EPABX System
Analog Telephone Instruments
with speaker and caller ID
Speaker phone for Lit/Elevators
All type Jelly Filled Armoured
Copper (Cu) Cable, 0.5 mm
MDF Box
2C ,1.5 sq. mm Copper(cu),
Lift/Elevator Flat Cable
2 Pair, Copper(Cu), 0.5 mm, PVC
Cable
Battery(Maintenance Free)
Face Plate IO
Date:
Place:
Recommended Make
LG/Panasonic/AVAYA/Siemens
Beetal/Panasonic/Protel
Beetal/Panasonic/Protel
Delton/Finolex
Krone/Equivalent Make
Finolex /Polycab
Delton/Finolex
Exide/V Guard/Turbojet /Power safe
D Link/DG Link/AMP
Company’s Seal
Page 25 of 26
Signature of Bidder
Security Room (Rear Gate)
B3 Block
2P Cable
2 Pair Cable
10P Cable
10P MDF
100 Pair MDF
50 Pair Cable
B2 Block
150 Pair MDF
Annexure-9
C3 Block
C2 Block
2 P Cable
2 P Cable
10 P Cable
10 P Cable
10 P MDF
10 P MDF
150 P MDF
Security Room
(Rear Side)
100 P MDF
2 Pair Cable
50 Pair Cable
B1 Block
100 P MDF
50 P Cable
D Block
C1 Block
100 P MDF
A2 Block
2 P Cable
2 P Cable
10 P Cable
10 P Cable
A1 Block
10 P MDF
10 P MDF
EPABX (Site Office)
100 P MDF
150 P MDF
100 Pair Cable
50 Pair Cable
100 Pair Cable
500 Pair MDF
50 Pair Cable
100 Pair Cable
100 P MDF
50 Pair Cable
2 Pair Cable
Security Room
(Main Gate)
IFCI STAFF COLONY PASCHIM VIHAR- PROPOSED EPABX & INTERCOM LAYOUT (TENDER PURPOSE ONLY)
Note:
1
2
3
4
5
6
7
8
9
A1 Block:G+ 3 Stories having 4 Flats / floor,total =16 Flats
A2 Block:G+ 3 Stories having 4 Flats / floor,total =16 Flats
B1 Block:G+ 6 Stories having 4 Flats / floor,total =28Flats
C1 Block:G+ 6 Stories having 3 Flats / floor,total =21Flats
D Block:G+ 5 Stories having one flat in Ground + 3 Flats / floor,total =16 Flats
Total Flats = 195 Flats
Page 26 of 26

TENDER DOCUMENT FOR Supply, Installation, Testing and

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