Mentor Guide - JHU Research Administration

Introduction
Welcome to the Research Administration Training Program (RAT Pack)!! You have been asked to mentor
one of the new trainees recently hired into the program. The information included in this packet will
help you to understand how the program works, along with what is expected of you as a mentor.
Appendix A, “Research Administration Training Program Guide” outlines the Program.
Expectations
As a Mentor to a RAT Pack Trainee, you are expected to do the following:
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Serve as a liaison between the executive committee and the trainee
Manage the trainee (this includes making sure that the trainee understands expectations, time
off, E210 approval)
All vacation time should be requested through the mentor. The mentor should then check with
the supervisor before approving anything.
Manage the rotation process (this includes setting up each rotation, making sure the trainee
understands logistics, assisting in parking set up, and assigning SAP roles, see Appendix B, “SAP
Roles”)
Work with rotational supervisors to ensure that the learning objectives are met
Evaluate employees (both 120 and yearly reviews, to be completed in the same manner that
your Division completes all evaluations and submit to the Committee Chair. Also note that you
should check in with current and past rotational supervisors for input when filling out
evaluations)
Ensure that the rotational evaluations are complete
Ensure that all online and in person trainings are completed by the trainee in a time frame that
fits with each rotation (see Appendix C, “Training Program Template.” Each trainee will receive
one of these to track progress)
Manage Curriculum
Periodically meet with the trainee to track/discuss progress
Support and encourage the trainee to finish all rotations/complete the program
Assist with job placement
Hiring Process
Appendix D, “RAT Program-Hiring Support Workflow” provides you with the hiring process from start to
finish. Most, if not all of the information included in this document is handled by someone other than
the mentor, but the information may still be of use to you.
Things that you will need to make sure are taken care of prior to the trainee start date:
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Make sure there is use of/order a laptop for the trainee
Set up workstation
Email
JHED ID
ZSR
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E210
Parking
Hopkins Badge (Homewood campus only, East Baltimore Handled by HR)
On-boarding
Things to Remember
The trainee you are mentoring is a regular full time, non-exempt JHU employee. All of the same
expectations, rules and standards apply for this trainee as others hired in your Division. It is important
to keep in mind and relay to the trainee that non-exempt employees who work over 40 hours on any
given week are required to be compensated with overtime. Any overtime MUST be approved by your
responsible business office.
Any questions or concerns can be directed to the program coordinator, Alison Sagi (asagi1@jhu.edu).