Federal Travel Regulations (FTR) Travel Allowances

KIVA™ Seminars Presents
Federal Travel Regulations (FTR)
Travel Allowances for Temporary Duty Travel (TDY)
This Valuable Seminar will Help Your Organization Avoid
“Questioned Costs” Related to Travel
KIVA™ Seminars Recommends this seminar for
Travel Specialists, Administrative Assistants, Secretaries, Support Staff, Account Staff
 Anyone Who Travels Under Federal Awards (especially frequent travelers)
 Anyone Responsible for Authorizing Travel
 Anyone Responsible for Implementing, and Revising Travel Policy

IN TWO DAYS YOU WILL:
Gain a Excellent Working Knowledge of the FTR, Chapter 301
Learn how Your Organizational Policies, the Super Circular, and FTR coincide
Learn About Resources for Making Travel Arrangements
Explore Options for Paying Travel Expenses
Learn about Unique Circumstances and Exceptions to Standard Allowances
Learn How Prepare Travel Authorizations and Reimbursements
Learn How to Address Outstanding Travel Balances
©2015 KIVA™ Institute, LLC
Training Solutions for Programs and Organizations
FTR Travel Allowances
CONNECTING YOUR ORGANIZATION TO TECHNOLOGY AND
RESOURCES TO MEET YOUR ADMINISTRATIVE AND
MANAGEMENT NEEDS
Presented by KIVA™ Seminars
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Interactive discussions help you
apply the knowledge you gain to
your unique situation.
KIVA™ Institute, LLC provides
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©2015 KIVA™ Institute, LLC
Training and Development Solutions
This two-day, information-packed seminar focuses
on Chapter 301 - Temporary Duty (TDY) Travel
Allowances, of the General Services Administration
(GSA) issued Federal Travel Regulations (FTR),
contained in 41 CFR. These regulations manage the
travel policies for all Federal civilian employees and
others authorized to travel at Government expense such as tribes, tribal organizations, and recipients of
federal funds and awards.
In managing Federal travel, GSA's goals are to balance
the need to ensure official travel is conducted in a responsible
manner with the need to minimize administrative costs.
FTR can be challenging for organizations whose
management policies and procedures may not coincide with
the regulations. In addition, the new Super Circular aims to
reinforce prudent spending of, and accountability for, federal
funds.
Often, questioned costs identified through the audit
process are linked to travel costs and reimbursements. We
help clarify the "Who, What, When, Where, Why and How" of
temporary duty travel allowances.
This seminar will equip you with the knowledge and
tools necessary for effectively applying the FTR and other
related regulations, rules, policies, and procedures applicable
to managing and administering your "official temporary duty
travel."
The knowledge and understanding you will gain will be
invaluable. You will leave with a handy reference for answering
questions you or your travelers may have.
Presented by KIVA™ Seminars
Seminar Agenda
Day 1 The Foundation
Day 2 Applying the Concepts
Federal Travel Regulation (FTR)
Unique Situations

What is the FTR?

Using Credit Cards for Expenses

How and why does the FTR affect my organization?

Travel Advances

How to Use the FTR

Using Promotional Materials and Frequent Traveler
Programs

Collection of Undisputed Delinquent Amounts—Travel
Advances/Credit Cards

Glossary of Terms
Chapter 301—TDY Travel Allowances

Applicability & General Rules

Allowable Travel Expenses
Arranging Travel

Transportation
Per Diem Expenses

Lodging

Miscellaneous Expenses

Paying Travel Expenses

Travel of an Employee with Special Needs
The Travel Authorization; Exercises (3)

Emergency Travel


Threatened Law Enforcement/Investigative
Employees
Travel Completed!

Transportation Expenses

A Look at Arranged “Travel on the Books”

What Your Accounting Department Needs from Your
Traveler

What Your Organization / Funding Agency Needs from
Your Traveler
The Travel Authorization

Addressing the Dilemma of Outstanding Balances

The Super Circular
The Reimbursement Claim; Exercises
(3)

Review of Resources and Wrap-Up

Appendix A Maximum Per Diem Rates

Appendix B Allocation of M&IE Rates and Deductions

Appendix C Standard Data Elements for Travel
Who, What, When Where, Why, How
Applicability
Your Organization’s Travel Policies—
How Do they Match Up and Compare?

Which statutes, regulations, policies do I follow?
************
Class times are 8:30 a.m. to 4:00 p.m. each day.
We highly recommend you bring your travel
policies for reference during the session.
Register on-line at www.kivainstitute.com
Or Call toll free 1-866-202-5482 (KIVA)
©2015 KIVA™ Institute, LLC
Training Solutions for Programs and Organizations
KIVA™ Seminars
PO Box 1320
Pinetop, AZ 85935
Efficient and effective training and
skills enhancement solutions to meet
your organization’s needs.
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