37th Annual Conference and Vendor Exposition

37th Annual Conference
and Vendor Exposition
Friday, March 27, 2015
Best Western Royal Plaza
Hotel and Trade Center
Marlborough, MA
maaps
EDUCATION PROGRAM HIGHLIGHTS
TABLE OF CONTENTS
37th Annual Conference - Friday, March 27, 2015
The maaps 37th Annual Conference offers the largest full-day
conference in New England dedicated to meeting the
multidisciplinary professional development needs of both private and
public special education school staff. These include but are not
limited to administrators, educators, clinicians, direct care staff, chief
financial and operation officers.
During the day you will have the opportunity to learn about:
 evidence based and emerging best practices
 innovative practices from dozens of regional and national
specialists in the field of special education
Additionally, network with colleagues (800+), and celebrate with the
Teacher of the Year and the Direct Care Staff of the Year award
winners.
WORKSHOP KEY
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Audience Focus
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Educator:
Teacher; Teaching Assistant; Reading Specialist
Clinician
Social Worker; Counselor; Psychologist; Speech and Language
Therapist; Occupational and Physical Therapist
Administrator:
Executive Director; Education Director, Clinical Director;
Program Director, Team Leader
All Audiences:
Includes above audiences as well as Residential Counselor;
Child Care Worker
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37th Annual Conference
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Conference Registration Form
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Exhibitor List by Company
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Exhibitor Registration Forms
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REGISTRATION INFO
You can register for the Annual
Conference by using the enclosed
registration forms or by going to
www.maaps.org.
Registering online is strongly encouraged,
as it will increase registrant’s chance of
receiving their first workshop selection.
In the past, the conference has SOLD
OUT, so members are encouraged to
register early.
HOTEL ACCOMMODATIONS
Level of Evidence Based Practice
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Quick Reference Guide
Evidenced Based Practice:
Thoroughly researched and replicated
Emerging Best Practice:
Research not fully documented
Promising Practice:
Research shows promise but no published trials
Informational
Location:
Best Western Royal Plaza Hotel
181 Boston Post Road West
Marlborough, MA 01752
(888) 543-9500
Price:
$110 Single/Double
Deadline for room rate:
March 27, 2015
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Using Online Resources to Identify and Prioritize Evidence Based Practices
Common Core Numbers and Operations: K - 8
One Breath at a Time: Social Emotional Learning (SEL) and Yoga in the Classroom
Black Belt Communication
Positive Behavior Support and the Use of Self-management: Involving Students with Disabilities in their
Own Behavior Support Programs
Treatment Should Be Fun Too! A Practical Way to Make Your Treatment Multi-modal and Experiential
"No": It's Hard to Hear, but Important to Say. Developing Grit, Self-Discipline and Resiliency in Kids
C-3
C-4
C-5
C-6
C-7
C-8
C-9
C-10 Making Transition a Priority
C-11 What's New at the Department of Elementary and Secondary Education (ESE)?
C-12 What's New at the Department of Early Education and Care (EEC)?
Teaching Creativity in the Common Core Classroom - FEATURED WORKSHOP
Psychiatric Medications for Children and Adolescents: What We Know, What We Don't and Why You
Should Care!
C-1
C-2
B-12 Key Elements for Authentic Assessment of Learns Who Have Multiple Disabilities, Deafblindness, and/or
Sensory Loss
maaps 37th Annual Conference
A-1 Dr. Fabrizio (Fab) Mancini
B-1 Teaching Creativity in the Common Core Classroom - FEATURED WORKSHOP
B-2 The Epidemic of Bipolar Disorder: Truth or Fiction?
B-3 Evidence Based Practices in Special Education: An Overview of Why and How
B-4 Common Core Fractions, Grades K - 8
B-5 Meeting Students Where They Are: How to Create a Baseline Structure for Relaxation & Calm
B-6 The Astonishing Listening Training (No Kidding!)
B-7 Creating a Positive Classroom Climate
B-8 Understanding Gender Identity and Working Effectively with Transgender Students
B-9 Through the Same Door - A Journey of Transition, Self-Advocacy and Determination
B-10 Treating Anxiety and Phobias in Children with Special Needs Including Autism
B-11 Where the Rubber Meets the Road: Mindfulness, Decision-Making and Emotional Intelligence skills for
Professionals Working with Special Needs Clients
Quick Reference Guide
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AUDIENCE
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maaps 37th Annual Conference – March 27, 2015
ANNUAL CONFERENCE AT A GLANCE:
7:30 A.M. – 8:30 A.M.
Registration, Exhibitor Networking, Continental Breakfast
8:30 A.M. – 9:45 A.M.
Keynote Address by Dr. Fabrizio Mancini
9:45 A.M. – 10:10 A.M.
Dr. Fabrizio Mancini Book Signing/Break/Exhibitor Networking
10:10 A.M. – 11:40 A.M.
Sessions B
11:40 A.M. – 12:00 P.M.
Break and Exhibitor Networking
12:00 P.M. – 1:20 P.M.
Lunch, Awards & Raffle
1:20 P.M. – 1:40 P.M.
Break and Desserts
1:40 P.M. – 3:10 P.M.
Session C
SESSION A – Keynote Address
A-1: Dr. Fabrizio (Fab) Mancini is FOX News’s Healthy Living Expert, Hay House’s
bestselling author of The Power of Self-Healing and host of his popular radio show, SelfHealing with Dr. Fab. He is also the best-selling author of Chicken Soup for the
Chiropractic Soul. An internationally acclaimed educator, business leader, speaker, and
President Emeritus of Parker University Dr. Fab has been featured on Dr. Phil, The
Doctors, Fox News, CNN, CBS, ABC, NBC and others. He has been interviewed in
various documentaries and has received honors like Heroes for Humanity, Humanitarian of
the Year, CEO of the Year, and induction into the Wellness Revolutionaries Hall of Fame.
Most recently, the President of Mexico named the library at UNEVE, Mexico's new
leading university, after him. Dr. Mancini is also a graduate of the prestigious Institute for
Educational Management in the Graduate School of Education at Harvard University.
***** Dr. Fabrizio Mancini will be available after the keynote address to autograph copies of his book. Books
can be purchased ahead of time on www.amazon.com or at the conference for $20 CASH only.
SESSION B: 10:10 A.M. – 11:40 A.M.
B-2: The Epidemic of Bipolar Disorder: Truth or
Fiction?
Dr. Christopher Bellonci, M.D.
Associate Professor, Tufts Medical Center
There has been a 4000% increase in the diagnosis of
Bipolar Disorder in children over the last two decades.
This has raised a concern that we are diagnosing
behavioral disorders that were once considered to be
conduct disorder as Bipolar disorder which can lead to
increases in the use of psychiatric medications.
Longitudinal studies have looked at whether children
diagnosed as having Bipolar Disorder go on to retain
that diagnosis as adults (as would be expected of a
psychiatric condition one does not grow out of) and in
75% of the cases these children no longer meet criteria
for Bipolar disorder as adults. So what was it? Come and
learn from a clinician with over 20 years working in a
maaps setting about how our diagnoses may lead us
astray and how we can serve youth better by focusing on
teaching competency rather than trying to cure disease.
Audience Focus: All
Evidence Based Practice
B-1: Teaching Creativity in the Common Core
Classroom – FEATURED WORKSHOP!
Dr. James C. Kaufman, Ph.D.
Professor of Educational Psychology,
University of Connecticut
Dr. Ron A. Beghetto Ph.D.
Associate Professor of Educational
Psychology, University of Connecticut
Participants learn key definitions and theories
of creativity and then directly apply it to the
classroom. Presenters discuss such issues as
how creativity and the common core standards can align,
how to best give feedback that encourages creativity, and
other techniques backed by scientific research that will
enhance student creativity. An opportunity to ask
questions and develop more concrete ideas for applying
the insights and strategies is provided. (Session is
repeated as C-1 in the afternoon)
Audience Focus: Administrator, Educator (all grades)
Emerging Best Practice
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B-6: The Astonishing Listening Training (No
Kidding!)
Jeff Cotton, M.A.
National Trainer, Jeff Cotton Trainings
The validation of children does not come so much from
helping them, as it does from hearing them. Most
parents and professionals are engaged in fixing and
advice-giving modes of helping which focuses on what
children need to hear from us… rather than what we
need to hear, and receive, from them. This profound
training is designed to immerse participants in the
experience of listening with an ear towards ‘being with’,
rather than ‘doing for’ children.
Audience Focus: All
Emerging Best Practice
B-3: Evidence Based Practices in Special Education:
An Overview of Why and How
Dr. Bryan Cook, Ph.D.
Professor, University of Hawaii
Evidence Based Practices (EBPs) are critical in Special
Education. Participants receive an overview of why
EBPs are important in Special Education, and guidelines
for selecting and implementing EBPs. Specifically, the
presenter provides a definition of EBPs, describes
different interpretations of EBP, and discusses what
EBPs are not. In addition, an overview of online
resources for identifying EBPs, and present guidelines
for successfully implementing EBPs for learners with
disabilities are shared.
Audience Focus: All
Evidence Based Practice
B-7: Creating a Positive Classroom Climate
Dina A. Traniello, Ed.D.
Educational Consultant; Visiting Assistant Professor,
Fitchburg State University
This interactive workshop focuses on Evidence-Based
Practices for promoting a positive classroom
environment. Participants review the importance of
setting clear expectations and reinforcing the behaviors
that facilitate a productive and safe learning
environment. User-friendly handouts provided.
Audience Focus: Educator (all grades)
Evidence Based Practice
B-4: Common Core Fractions, Grades K – 8
Tom Schersten, B.A.
Private Consultant
The Common Core State Standards demand a deep
understanding of all mathematics, and facility with
fractions is perhaps the content area where teachers have
the greatest challenge. Participants learn to shift from a
reliance on rote memorization of procedures through
mnemonics into establishing a foundation for
understanding of what their students are representing
when they are writing the abstract symbols. Participants
act out the mathematics with pattern blocks and connect
these concrete actions to the written symbolic
procedures.
Audience Focus: Educator (K-8)
Emerging Best Practice
B-8: Understanding Gender Identity and Working
Effectively with Transgender Students
Adam Glick, MSW
Private Practice Therapist & Consultant
This workshop helps attendees understand the many
issues facing transgender youth and how to be helpful
and supportive in their work with them. The presenter
discusses various concepts such as gender identity
formation in children, gender expression, and gender
fluidity. Participants specifically look at what students
who are presenting with these issues face in schools, and
how staff can support them, their families, and fellow
staff for whom this may be a new or unfamiliar
issue. Participants also examine how gender identity
may be impacted by the presence of mental health
issues. Considerations are explored for setting policies
regarding names, pronouns, bathrooms, locker rooms,
etc. which ensure safety and support for all students.
Audience Focus: All
Informational
B-5: Meeting Students Where They Are: How to
Create a Baseline Structure for Relaxation & Calm
Erika Panichelli, B.A.
Program Coordinator, Mindful Practices
This highly interactive and experiential session engages
participants to empower exceptional children to use
relaxation, Social-Emotional Learning (SEL) and yoga
strategies to be more focused and calm and to make
more positive behavioral choices. Participants learn,
first-hand, how each strategy "feels" in order to modify
and personalize them for their own interactions with
students. This session is ideal for Special Education
teachers; Directors of Special Education programs; those
who educate and support children with disabilities; and
anyone interested in creating a more calm and focused
learning environment.
Audience Focus: All
Emerging Best Practice
4
B-11: Where the Rubber Meets the Road:
Mindfulness, Decision-Making and Emotional
Intelligence Skills for Professionals Working with
Special Needs Clients
Mitch Abblett, Ph.D.
Clinical Director, Manville School/JBCC
Clinicians and child care professionals sometimes
struggle with staying grounded, reasoned and tuned-in
while facing the demands of successful work with
clients. This presents a challenge to their supervisors,
who also may be facing the same struggle. These tough
reactions can get in the way of intervention timing,
decision-making and best intentions! Presenter focuses
on how to hone the crucial “inner” skill sets often not
taught during one’s college, graduate school or training
years! These mindfulness and emotional intelligence
skills help professionals rise above the heat of the
moment to flexibly, accurately, assertively, and
compassionately do what’s necessary, and what matters
to help children make progress.
Audience Focus: All
Emerging Best Practice
B-9: Through the Same Door – A Journey of
Transition, Self-Advocacy and Determination
Micah Fialka-Feldman
Trainer; Marketing & Teaching Assistant, Syracuse
University School of Education/ President's Committee
for People with Intellectual Disabilities
Alex Cherup, J.D.
Transition Specialist, Nevada PEP, Nevada
With PowerPoint and video clips, Micah and Alex tell
the story of Micah’s fully inclusive life. Micah and Alex
discuss inclusion, advocacy, self-determination, and
college for students with intellectual disabilities.
Participants learn new ideas, resources, and how to build
networks of support. Further, the presenters talk about
Micah’s experience in college at Oakland University in
Rochester, Michigan and provide insight into Micah’s
legal fight and victory to live in the dorms on the
Oakland University campus. Lastly, Micah talks about
his most recent move from Michigan to live
independently in Syracuse, New York and Alex’s focus
on disability law and advocacy before, during and after
law school.
Audience Focus: Educator, Clinician, Transition
Specialist
Informational
B-12: Key Elements for Authentic Assessment of
Learners Who Have Multiple Disabilities,
Deafblindness, and/or Sensory Loss
Susan DeCaluwe M.Ed.
Itinerant Teacher of the Deafblind, Worcester Public
Schools
An accurate assessment of the abilities and needs
of learners with complex disabilities is essential in order
to provide educational programs that match their
abilities and learning styles. The presenter uses
PowerPoint, video segments, interactive strategies and
electronic handouts to introduce necessary on-going
assessment strategies for identification, implementation
and program development for students who have
multiple disabilities, deafblindness and sensory loss.
Audience Focus: All
Emerging Best Practice
B-10: Treating Anxiety and Phobias in Children
with Special Needs Including Autism
Karen Levine, Ph.D.
Psychologist/ Instructor of Psychology, Harvard
Medical School
Anxiety and emotional dysregulation are very common
in children with developmental disorders. Fears or
intense distress in response to various sounds,
experiences, sensory, and emotional experiences are
very common. While Cognitive Behavioral Therapy
(CBT) is effective for children who can access it, the
language and cognitive skills involved are not accessible
to many children with developmental disorders. This
workshop illustrates how gradual exposure can be used
with a pleasurable play based treatment model, adapting
the key components of CBT.
Audience Focus: All
Emerging Best Practice
5
SESSION C: 1:40 P.M. – 3:10 P.M.
C-1: Teaching Creativity in the Common Core
Classroom – FEATURED WORKSHOP!
Dr. James C. Kaufman, Ph.D.
Professor of Educational Psychology, University of
Connecticut
Dr. Ron A. Beghetto Ph.D.
Associate Professor of Educational Psychology,
University of Connecticut
Participants learn key definitions and theories of
creativity and then directly apply it to the classroom.
Presenters discuss such issues as how creativity and the
common core standards can align, how to best give
feedback that encourages creativity, and other techniques
backed by scientific research that will enhance student
creativity. An opportunity to ask questions and develop
more concrete ideas for applying the insights and
strategies is provided. (Session is offered at B-1 in the
morning)
Audience Focus: Administrator, Educator (all grades)
Emerging Best Practice
C-3: Using Online Resources to Identify and
Prioritize Evidence Based Practices
Dr. Bryan Cook, Ph.D.
Professor, University of Hawaii
Presenter discusses a variety of prominent online
resources that provide stakeholders with information on
what works in special education. Participants explore the
websites of the following organizations and the
resources provided on them: Center on Instruction,
Division for Learning Disabilities – Current Practice
Alerts, National Autism Center, National Center on
Intensive Intervention, National Dissemination Center
for Children with Disabilities, National Professional
Development Center on Autism Spectrum Disorders,
National Secondary Transition Technical Assistance
Center, and What Works Clearinghouse. The presenter
provides guidelines for selecting, prioritizing, and
implementing EBPs from these resources.
Audience Focus: All
Evidence Based Practice
C-2: Psychiatric Medications for Children and
Adolescents: What We Know, What We Don’t and
Why You Should Care!
Dr. Christopher Bellonci, M.D.
Associate Professor, Tufts Medical Center
There has been a steady increase in the use of psychiatric
medications to treat childhood emotional and behavioral
health disorders. The Center for Disease Control and
Prevention recently reported that 7.5% of all youth
between the ages of 6-17 years old are now taking a
psychiatric medication in the U.S. These rates are even
higher for children who receive public insurance
(Medicaid) or are in foster care. While these medications
can be critically helpful in treating the emotional and
behavioral health conditions for which they are
prescribed, there is a significant lack of research
evidence to support some of the prescribing trends being
reported. The presenter is a national expert on the topic
of Appropriate Use of Psychiatric Medications for Youth
and provides an engaging dialogue on the topic and why
it is relevant for all staff working with children.
Audience Focus: All
Evidence Based Practice
C-4: Common Core Numbers and Operations: K – 8
Tom Schersten, B.A.
Private Consultant
The Common Core State Standards demand that students
achieve a deeper level of understanding of the structure
of the number system; including the base ten place value
system, and the meaning of and relationships among the
four basic operations, their properties, and how to make
use of inverses and identities. Presenter models
classroom activities with base ten blocks that facilitate
students’ learning of place value, number sense, and
mental and written computation.
Audience Focus: Educator (K-8)
Emerging Best Practice
C-5: One Breath at a Time: Social Emotional
Learning (SEL) and Yoga in the Classroom
Erika Panichelli, B.A.
Program Coordinator, Mindful Practices
This highly interactive session engages attendees
through experiential learning, reflection and peer-to-peer
collaboration. Participants collaborate to create an
authentic and proactive SEL implementation plan, based
upon the session’s activities. Implementation plans are
shared, along with data and modifications, so that
participants leave with practical, tangible tools to build
SEL teacher and student competency.
Audience Focus: All
Emerging Best Practice
6
C-9: “No”: It’s Hard to Hear, but Important to Say.
Developing Grit, Self-Discipline and Resiliency in
Kids
Sharon Lowry, MSW
Assistant Director of Education, Doctor Franklin
Perkins School
Maya Gengarelli Ribot, MSW
Clinician, Doctor Franklin Perkins School
Kara Nelson, B.S.
Clinical Case Manager, Doctor Franklin Perkins School
Presenters focus on how hard work, determination, selfcontrol, and an optimistic attitude are important
predictors for success in school and life. They present a
case study of a young woman’s journey of success and
growth through embracing struggles as a powerful
vehicle for change. Presenters share ways in which to
foster the development of grit, and self –control while
maintaining a hopeful vision for the future.
Audience Focus: All
Evidence Based Practice
C-6: Black Belt Communication
Jeff Cotton, M.A.
National Trainer, Jeff Cotton Trainings
Speaking with skill and respect takes a conscious
awareness on our parts to remain assertive and
emotionally honest in our communications. The
alternative is to communicate from fear, or rather
passively, aggressively or passive aggressively. This
rock ’n roll training illuminates skillful assertion and
communication in a profound and profoundly simple
manner.
Audience Focus: All
Emerging Best Practice
C-7: Positive Behavior Support and the Use of SelfManagement: Involving Students with Disabilities in
their Own Behavior Support Programs
Dina A. Traniello, Ed.D.
Educational Consultant; Visiting Assistant Professor,
Fitchburg State University
Presenter focuses on evidence-based practices for
empowering students to change their behavior through
the use of self-management plans. Self-management is
one of the least intrusive and most effective ways for
individuals to change their behavior. Presenter briefly
reviews the importance of self-management as a
component of a positive behavior support plan and
focuses on the different types of self-management
programs (from least to most complex). Participants are
given an opportunity to develop a plan for a target
student.
Audience Focus: Educator (all grades)
Evidence Based Practice
C-10: Making Transition a Priority
Nancy Frazer Evangelista, M.Ed.
Secondary Transition Coordinator, The Learning Center
for the Deaf
Kathleen Pignone, M.Ed., CRC
Career Development Director, Bay Cove Academy
Presenters share two different schools' perspective on the
importance of the transition process. Review of the law
and explanations on how to include transition goals into
the IEP are shared. The Transition Planning Form is
explored in depth.
Audience Focus: All
Evidence Based Practice
C-8: Treatment Should be Fun Too! A Practical
Way to Make Your Treatment Multi-Modal and
Experiential
Christin Santiago-Calling, BS, CTRS
Director of Recreational Therapy, Whitney Academy
Researches tells us that youth with disabilities and
behavior disorders struggle to build trust, have difficulty
interpreting social cues, and are oftentimes socially
isolative, resulting in an inability to appropriately
interact with the world around them. Often, these
students learn best through experiential education, as
they tend to struggle with language focused instruction
and interactions. Recreation Therapy offers a means to
foster positive change within those individuals by
providing therapeutic activities and experiences that
allow for decision making, safe risk taking, interpersonal
communication, and creative coping strategies. This
workshop is experiential, offering participants an
opportunity to engage in activities and develop the
confidence to incorporate the activities into treatment.
Audience Focus: Educator, Clinician, Residential Staff
Emerging Best Practice
C-11: What’s New at the Department of Elementary
and Secondary Education (ESE)?
Marcia Mittnacht
Director of Special Education, Department of
Elementary and Secondary Education
Marcia Mittnacht discusses updates and new initiatives
by the Department of Elementary and Secondary
Education.
Audience Focus: Administrator
Informational
C-12: What’s New at the Department of Early
Education and Care (EEC)?
Commissioner Thomas L. Weber
Department of Early Education and Care
Commissioner Weber discusses updates and new
initiatives by the Department of Early Education and
Care.
Audience Focus: Administrator
Informational
7
maaps 37TH ANNUAL CONFERENCE
REGISTRATION FORM
Best Western, Marlborough, MA
Friday, March 27, 2015
Register online at www.maaps.org
Or you can still mail this form to: maaps, P.O. Box 845758, Boston, MA 02284-5758
or FAX TO: 781.245.5294 by February 27, 2015
SCHOOL/AGENCY:
ADDRESS:
CONTACT PERSON:
PHONE:
EMAIL:
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REFUND POLICY: To receive a refund, a written request must be received by maaps no later than five (5) business days
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PLEASE NOTE: Attendees who require a sign language interpreter or a personal care attendant must register by February 27,
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BY COMPANY/ORGANIZATION NAME
(as of February 4, 2015)
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CBIZ Tofias & Mayer Hoffman McCann P.C.
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Stevens Treatment Programs
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Winxnet
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maaps 37th ANNUAL CONFERENCE RATE SHEET
Best Western Royal Plaza Hotel
Marlborough, Mass.
Friday, March 27, 2015
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$500.00
Non-Member Fee
$10,000.00
$5,000.00
$5,000.00
$4,000.00
$2,000.00
$1,500.00
$1,500.00
$500.00
$12,000.00
$8,000.00
$5,000.00
$3,000.00
$1,200.00
$12,000.00
$8,000.00
$5,000.00
$3,000.00
$1,200.00
Size
8” x W 10.5”H
8” x W 10.5”H
8” x W 10.5”H
8” x W 10.5”H
8” x W 10.5”H
8” x W 10.5”H
8” x W 5”H
FOR MORE INFORMATION, GO TO: www.maaps.org
10
Color or B/W
B/W
B/W
B/W
B/W
B/W
B/W
B/W
maaps Advertiser, Exhibitor and Sponsor Contract
Company Name:
Primary Contact Name:
Address:
Telephone:
FAX:
E-mail
ADVERTISING:
PRINT
Publication:
Dates:
Size:
Location:
BW or Color:
Print Ad Fee:
Instructions:
ADVERTISING:
WEB
maaps.org – Dates:
Web Ad Fee:
Spedschools.com – Dates:
Web Ad Fee:
Instructions:
EXHIBITS
Please reserve
(#) 6’booth(s) or
(#) 10’booth(s). My preferences are booth (#)
Booth Fee:
or
or
.
Additional Booth Staff Fee:
The fee includes 1 staff for each booth purchased and 1 lunch. Add $55 for each additional booth person. Please note the hotel may
charge a fee for electrical and phone equipment and service.
Names of booth staff (for badges):(free)
(additional)
Program Book Description:
Company Name:
Contact Person:
Address:
Phone:
Fax:
Email:
Web Site:
Important: Please attach on a separate sheet a brief (50 words or less) description of your company and/or the product(s) you will
display at the meeting for use in the on-site exhibitor directory and other listings as appropriate. maaps reserves the right to edit this
description in order to meet space restrictions.
Type of Sponsorship:
SPONSORSHIPS
Sponsorship Fee:
TOTAL AMOUNT DUE
Total Enclosed:
BILLING INFORMATION
Billing Contact:
Telephone:
Address:
The undersigned agrees to purchase advertisement(s), exhibit(s) or sponsorship(s) from the Massachusetts Association of 766
Approved Private Schools (maaps) according to the terms and conditions outlined in this contract.
Signature Required:
Date:
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maaps TERMS AND CONDITIONS
EXHIBITORS/SPONSORS
1.) On-site services.
Once maaps receives the contract for exhibitors and advertisers, with payment, you will receive a package of materials containing information
on all matters relevant to the operation of the meeting including services provided by the respective hotels such as electrical and phone
installation, identification signs, storage of freight, receiving, etc.
2.) Booth assignments.
Exhibit booths are assigned upon receipt of the exhibit contract and full payment of the fee. Assignments are made on a first-come, first-served
basis. Site determination will be made by maaps.
3.) Cancellations.
Cancellations must be made in writing by February 20th of the conference year to receive a refund.
4.) Restrictions.
(a) Exhibitors purchase space solely for their own use and may not allow other vendors to purchase/use space at their booth(s). Exhibitors may
display information/literature only at their own booth. Exhibitors shall only display material, which does not conflict with the policies and
procedures of maaps, a copy of which will be provided upon request. maaps reserves the right to remove materials from the exhibition
site, which conflict with any policy or procedure of maaps. Vendors and other individuals who have not purchased booth space or
sponsorship may not distribute their literature at the meeting.
(b) Exhibit space will be sold to vendors, individuals, and/or corporations that provide services and/or sell products, which are related to the
special education profession. General consumer goods and services will be considered on an individual basis. Exhibits on the following
will not be accepted under any circumstances: non-766 approved private special education schools, tobacco, alcoholic beverages,
pornographic material, firearms, fund raising activities, political campaigns. No exhibits will be placed in violation of existing maaps
policies. Requests for exhibit space are accepted at the discretion of the maaps Executive Director and/or his designee.
(c) Each exhibitor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in
exhibitor’s booths or displays. No exhibitor will be permitted to play, broadcast or have performed any music or use any other copyrighted
material, such as photographs or other artistic works, without first presenting to maaps proof satisfactory that the exhibitor has, or does not
need, a license to use such music or copyrighted material. maaps reserves the right to remove from the exhibit hall all or any part of any
booth or display which incorporates music, photographs or other copyrighted material for which the exhibitor fails to produce proof that the
exhibitor holds all required licenses. The exhibitor shall remain liable for and shall indemnify and hold maaps, their agents and employees
harmless from all loss, cost, claims, causes of actions, suits, damages, liability, expenses and costs, including reasonable attorney’s fees,
arising from or out of any violations or infringement (or claimed violation or infringement) by exhibitor, exhibitor’s agents or employees of
any patent, copyright or trade secret rights or privileges.
5.) Liability.
The exhibitor assumes the entire responsibility and liability for losses, damages, expenses and claims arising out of personal injury or damage to
exhibitor’s displays, equipment and other property at the exhibit site, and shall indemnify and hold harmless maaps, its members, employees
and agents, and the hotel/conference facility, its agents, servants and employees from any and all such personal injury, losses, damages,
expenses and claims.
ADVERTISERS/SPONSORS
1.) Payment.
All advertisers are required to pay in advance (payment must accompany insertion order). Publisher reserves the right to hold advertiser and its
advertising agency jointly liable for payments due. Advertiser and its advertising agency will be held liable for the total payment for ads
cancelled after closing date.
2.) Liability.
Advertiser and agencies assume liability and agree to indemnify and hold harmless publisher for all content of advertisements printed and
responsibility for any claims arising therefrom made against the publisher. Advertiser acknowledges that it has not relied upon any warranties
or representations not incorporated into this agreement.
3.) Restrictions (Special rules apply for website advertising – for more information see terms for each specific web site)
Advertising space will be sold to vendors, individuals, and/or corporations that provide services and/or sell products which are related to special
education. General consumer goods and services will be considered on an individual basis. Advertisements on the following will not be
accepted under any circumstances: non-766 approved private special education schools, tobacco, alcoholic beverages, pornographic material,
firearms, fund raising activities, political campaigns. No advertisements will be placed in violation of existing maaps policies. Requests for
advertising space are accepted at the discretion of the maaps Executive Director and/or his designee.
All potential advertisements will be reviewed by the maaps Chief Operating Officer for a decision on acceptance and must be computerized in a
PDF format. If an advertisement is approved for placement, an Advertising Contract must be completed and returned to maaps by the date
specified. Full payment must be received at maaps upon approval of the advertisement. No advertisements will run in maaps publications
unless full payment has been received. In addition to any legal remedy the publisher may pursue, failure to comply with the terms of the contract
will result in the person/vendor being excluded from future advertisements in any maaps publication. Artwork for ads should be submitted in
PDF format by 2/6/2015 and emailed to Renee Sousa at rsousa@maaps.org or Mark de Chabert at mdechabert@maaps.org.
NONCOMPLIANCE – TERMINATION
maaps reserves the right to terminate this contract at any time due to exhibitor’s noncompliance with the terms and conditions outlined herein.
Exhibitors agree to assume any costs or liability incurred as a result of the maaps exercising its right to terminate this contract. The exhibitor further
agrees that upon termination of the contract maaps has the right to remove any and all materials from exhibitor’s display. Please sign
the contract and mail with full payment and other material to Mark de Chabert, COO, Massachusetts Association of 766 Approved Private Schools
607 North Avenue, 15 Lakeside Office Park, Wakefield, MA 01880 Or FAX to 781.245.5294. Questions? Call Mark at 781.245.1220.
12
maaps Annual Conference Exhibit Map
Side
Entrance
47
52
53
Sales Office
55
46
54
45
51
44
48
43
Duchess
Men
Seminar
49* 50*
Executive
Women
Corporate
Princess
Business Services
42
41
40
39
38
37
56
Coffee Station
36
Front Desk
Coats
58
59
60
2
3
4
Gifts
Royal Ballroom
(Luncheon)
62*
35*
23
24*
Coffee Station
20
Elevators
maaps 37th Annual Conference
March 27, 2015
Best Western Royal Plaza Hotel
Marlborough, Mass.
7
Water
Fountain
64*
8
9
10
18
Women
11
Men
26
34
14
27
33*
Zachary’s Restaurant
Additional Seating for
Luncheon
28
31*
Workshop Rooms o
32*
30
29
13
REGISTRATION AREA
Now In the
13
12
maaps
607 North Avenue
15 Lakeside Office Park
Wakefield, MA 01880