Part-Time Administrative Assistant

Part-Time Administrative Assistant
Matrix Partners, Ltd. - West Loop (Greater Chicago Area)
Job Description
Rapidly growing, boutique marketing firm focused in the pet industry has an immediate
opening for a part-time administrative assistant. Excellent MS Office (PowerPoint, Excel
and Word) skills a must along with outstanding organizational abilities. West Loop
location. Send resume to kboulos@Matrix1.com. NO PHONE CALLS.
Desired Skills & Experience
Must be extremely organized, proactive and thrive independently as well as in a team
setting.
Company Description
Headquartered in Chicago, Matrix Partners is an award-winning brand strategy,
advertising and public relations firm specializing in pet product advertising, publicity and
promotions. Since 1987, Matrix Partners has created successful marketing campaigns
for hundreds of consumer products and pet product brands.
Additional Information
Type:
Part-Time – Hourly (20 hours per week)
Basic Requirements:
High School Diploma.
Working knowledge of Microsoft Office.
Experience:
Minimum 1 to 2 years administrative experience in a multi-tasked, high-paced
environment.
Functions:
Administrative Support
Industries:
Public Relations and Advertising
Administration Assistance
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Timesheet: Ensuring everyone has their timesheets up to date, printing jobs each
week for review
Filing: Paid invoices, magazines in media room, job samples and client product
samples
Supplies: Order office supplies monthly, check inventory
Misc: Proofreading, building sales kits and mailings
Conference room set-up for meetings and guests
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Maintain competitive advertising files and monitor competitive market activities
relevant to clients and/or Matrix
General Office Assistance
Phones: Answer phones and take messages
Mail: Distribute, send out-going mail
Shipments: Prepare shipments, sign for deliveries, check status of shipped
packages, order shipping supplies
• Equipment: Maintenance, paper stocked, toner, etc.
• Overall neatness and organization: Conference room, front room, kitchen,
storage, etc.
• General typing and correspondence
• Proofread materials for correct spelling, grammar and sentence structure
• Assist with any account duties such as: building PowerPoint presentations,
binding presentations, coordinating with vendors, brainstorming for new projects,
etc.
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Requirements
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Must have positive attitude, excellent phone skills, must be organized and
proficient in Word, Excel and PowerPoint
Good interpersonal and teamwork skills
Excellent project management abilities, capable of prioritizing and handling
multiple projects simultaneously
Must have strong spelling, grammar and proofreading skills
Must be detail oriented and great at multi-tasking
Must be comfortable speaking on the phone to clients and potential clients
Ability to thrive and collaborate in a fast-paced environment