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TABLE OF CONTENTS
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Page
1.
QUESTIONNAIRE FORMS
2-4
2.
PRE-QUALIFICATION DATA INSTRUCTIONS
5-6
3.
BRIEF CONTRACT REGULATIONS/GUIDELINES
7
4.
PREQUALIFICATION DATA INSTRUCTIONS
8-9
Page 1 of 9
INO
OI MIL
LK COOLING
G AND VALU
UE ADD
DITTIO
ON
PR
ROJEC
CT
P. O.. Box 1287-103300,
Keerugoya, Kenyya.
Email: inoim
milkcooling@
@yahoo.com
QUESTIIONNAIRE FORMS
Tend
der No…
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…………
……………
……………………
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der Cateegory: ……………
……………
…………
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….
Tend
SUPPL
LIERS PRE-Q
QUALIFICAT
TION FORM
nformation
PART I – General In
…………………
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Business Name ……………………
A
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Postal Address………
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mises
Physicaal Location of Business Prem
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…City…………
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Countrry……………………………
………… Street/Road ………
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Plot Noo. ……………………………
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………… Emaiil ……………………………
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Tel. …………………
mum value of business,
b
whicch you can han
ndle at any on
ne time:
Maxim
Kenya Shillings/ US$
…………………
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…..
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(in worrds)……………
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PART 2 (a) – Sole Proprietor
Your name in full …………………………………………………………………………………..
Nationality …………………………………………. Country of origin …………………............
Citizen’s details: …………………………………………………………………………………….
PART 2 (b) – Partnership
Give details of partners as follows:Name
Nationality
Citizenship Details
Shares
Tel. ………………………………. Fax …………………………… Email ……………….........
PART 2 (c) – Registered Business
Private /Public ……………………………………………………………………………………
State the normal and issued capital shares of the company:
Nominal (Kenya Shillings/ US$) …………………………………………………………………
Issued (Kenya Shillings/ US$)……………………………………...................................................
Give details of all Directors as follows:Name
Nationality
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Gender
Age
Disability
(if any)
Shares
NB: All directors qualifications to be included in the company profile
Tel. ………………………………. Fax …………………………… Email ……………….........
Date ………………………………….. Signature of candidate ………………………………….
Registration Certificate …………………………………………………………………………..
(Attach copy)
Company Profile ………………………………………………………………………………….
(Attach copies)
Experience in market (years) …………………………………………………………………….
List of Clientele
(a) …………………………………………………………………………………………………..
(b) …………………………………………………………………………………………………..
(c) …………………………………………………………………………………………………..
(d) …………………………………………………………………………………………………..
(e) …………………………………………………………………………………………………..
PART III
Additional information:
Relevant registration certificates in the areas of interest must be attached.
In case of insurance – Brokerage Certificate of registration from the Commissioner of Insurance.
Date…………………………..Signature of Candidate………………………………………….
Stamp ……………………………………………………………………………………………...
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PRE-QUALIFICATION INSTRUCTIONS
1.1
Introduction
The Inoi Milk Cooling And Value Addition Project would like to invite
interested candidates who must qualify by meeting the set criteria as
provided by the procuring entity to perform the contract of supply and
delivery or provision of goods, works and services to their factory.
1.2
Pre-qualification Objective
The main objectives is to supply and deliver assorted items and also
provide services under relevant tenders/quotations to the factory as and
when required during the period ending June 30th, 2017.
1.3
Invitation of Pre-qualification
Suppliers are invited to submit their Pre-Qualification documents to the
chairman, Inoi Milk cooling And Value Addition Project so as to be prequalified for submission of quotations. Bids will be submitted in complete
lots singly or in combination. The prospective suppliers are required to
supply mandatory information for pre-qualification.
1.4
Experience
Prospective suppliers and contractors must have carried out successful
supply and delivery of similar items/service of similar size and
complexity. Potential suppliers must demonstrate the willingness and
commitment to meet the pre-qualification criteria.
1.5
Pre-qualification Document
This document includes questionnaire forms and documents required of
prospective suppliers.
1.6
In order to be considered for pre-qualification, prospective suppliers must
submit all the information herein requested.
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1.7
Distribution of Pre-qualification Documents
Completed pre-qualification data and other requested information shall be
submitted to reach:
The Chairman, Tender Committee
Inoi Milk Cooling And Value Addition Project.
P.O. Box 1287-10300 Kerugoya, Kenya.
Email: inoimilkcooling@yahoo.com
So as to reach him not later than 12th June 2015 at 10.00 A.M. East
African Local Time.
1.8
Questions Arising from Documents
Questions that may arise from the pre-qualification documents should be
directed to the Chairman, Tender Committee, Inoi Milk Cooling And
Value Addition Project, whose address is given in par 1.7
1.9
Additional Information
The Inoi Milk Cooling And Value Addition Project reserves the right to
request submission of additional information from prospective bidders.
1.10 Request for quotations will be made available only to those bidders whose
qualifications are accepted by Inoi Milk Cooling And Value Addition
Project after the completion of the pre-qualification process.
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2.
BRIEF CONTRACT REGULATIONS/GUIDELINES
2.1
Taxes on Imported Materials
The Supplier will have to pay custom duty as applicable for all imported
materials to be supplied unless the item(s) is/are donor funded.
2.2
Customs Clearance
The Suppliers shall be responsible for custom clearance of their imported
goods and materials.
2.3
Contract Price
The contract shall be of unit price type or cumulative of computed unit
price and quantities required. Quantities may increase or decrease as
determined by demand on the authority of the client’s Accounting Officer
or Tender Committee. Prices quoted should be inclusive of all delivery
charges.
2.4
Payments
All purchase shall be paid as shall be stipulated in the Contract
Agreement.
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3.
PRE-QUALIFICATION DATA INSTRUCTIONS
3.1
Pre-qualification data forms
The attached questionnaire forms are to be completed by prospective
suppliers who wish to be pre-qualified for submission of tender for the
specific tender.
3.1.1 The pre-qualified application forms which are not filled out completely
and submitted in the prescribed manner will not be considered. All the
documents that form part of the proposal must be written in English.
3.2
Qualification
3.2.1 It is understood and agreed that the pre-qualification data on prospective
bidders is to be used by Inoi Milk Cooling And Value Addition Projects
in determining, according to its sole judgment and discretion, the
qualifications of prospective bidders to perform in respect to the Tender
Category as described by the client.
3.2.2 Prospective bidders will not be considered qualified unless in the
judgment of Inoi Milk Cooling And Value Addition Projects that they
posses capability, experience, qualified personnel available and suitability
of equipment and sufficient to satisfactorily execute the contract for
goods/services.
3.3
Essential Criteria for Pre-qualification
3.3.1 (a) Experience:- Prospective bidders shall have at least 2 years
experience in the supply of goods, services and allied items in case of
potential supplier should show competence, willingness and capacity to
service the contract. Prospective supplier requires special experience and
capability to organize supply and delivery of items, or services at short
notice.
3.3.2 Personnel
The names and pertinent information of the key personnel for individual or
group to execute the contract must be indicated.
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3.3.3 Past Performance
Past performance will be given due consideration in pre-qualifying bidders.
3.4
Statement
Application must include a sworn statement by the Tenderer ensuring the
accuracy of the information given.
3.5
Withdrawal of Prequalification
Should a condition arise between the time the firm is pre-qualified to bid
and the bid opening date which in the opinion of the client could
substantially change the performance and qualification of the bidder or his
ability to perform such as but not limited to bankruptcy, change in
ownership or new commitments, the Inoi Milk Cooling And Value
Addition Projects reserves the right to reject the tender from such a bidder
even though he was initially pre-qualified.
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