NCSW required Sealed Tenders for Purchase of Office Furniture

F.No.1(7)/2003-NCSW
Government of Pakistan
National Commission on the Status of Women
TENDER DOCUMENT
General Terms & Conditions
1.1
A Single Package containing two sealed envelopes containing Technical and Financial Bids
separately duly signed, stamped sealed and complete infirmity with Tender Documents should
reach the office of the undersigned through Courier Service or in person at the address given
below latest by 20th April, 2015 before 1100 hrs. The sealed technical bids will be opened first
on the same date at 11:00 a.m. in the presence of firms or their representatives who wish to be
present.
1.2
The Two Stage Bid Envelope for proposal should clearly mark: “Bid Proposal”, and the on the
envelopes of Technical and Financial proposal their Title shall be clearly mentioned.
1.3
Contact Person:
Program Officer (A&C)
National Commission on the Status of Women (NCSW),
H 39, St 56, F-6/4 Islamabad. Phone: 92-51-9227845, 9208804
1.4
Scope of Work includes Supply, Installation of Equipment/Accessories etc.
1.5
Firms having GST and NTN numbers are eligible for bidding. Firm will provide copies of
certificates of these numbers along with their bids.
1.6
Bidding firm will provide an undertaking that it is not involved in any case of litigation etc.
1.7
A bid security (earnest money), in the shape of a Bank Draft/Pay Order in the name of National
Commission on the Status of Women, equivalent to 2% of the total cost of bid should be
submitted along technical proposal.
1.8
The proposal and price should remain valid for a period of 90 days from the closing date of the
submission of the proposal. However, the responding organization is encouraged to state a
longer period of validity for the proposal.
1.9
All currency in the proposal shall be quoted in Pakistan Rupees (PKR).
1.10
The financial bid should clearly mention price, tax and their total separately.
1.11
No compromise will be made on quality. The Purchase Committee will inspect the items before
supply to ensure quality
1.12
NCSW reserves the right to decrease or increase quantity of any item to be purchased
1.13
The responding organization must be registered with Sales Tax registration Department and
should be in possession of valid NTN/GST number. Copies of the certificates must be provided
with the bid
NCSW Purchase of Office Furniture and Equipment Ver-1/F on 3rd April, 2015
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F.No.1(7)/2003-NCSW
Government of Pakistan
National Commission on the Status of Women
1.14
The responding organization shall be responsible for payment of any duties/taxes etc. that are
imposed by the GOP during the currency of the project.
1.15
The responding organization is hereby informed that the Government shall deduct tax at the
rate prescribed under the tax laws of Pakistan, from all payments for services rendered by any
responding organization who signs a contract with the Government.
1.16
The successful vendor shall be required to deposit in the form of a Bank Guarantee, a
Performance Bond upon execution of the contract, a sum equivalent to ten percent (10%) of
the contract value, this Bank Guarantee shall be issued by a scheduled bank operating in
Pakistan and shall be kept valid from the date of issue, until one (1) years after all contractual
obligations have been fulfilled.
1.17
Responding Organization should have been in the business for at least three years.
1.18
Hardware equipment should have (01) year warranty, including parts and Labour.
1.19
The responding organization (RO) should be authorized Dealer, Partner, Reseller of THE
ORGINAL MANUFACTURER, in Pakistan.
1.20
All equipment should be supplied through verifiable distribution channels.
1.21
The Responding Organization may not propose any kind of refurbished/Used/End of Life
Hardware equipments/components in their proposals.
1.22
The Responding Organization should clearly indicate the duration of delivery of equipment after
the award of contract.
1.23
The end user licenses, end user warranties and end user contracting support services will be in
the name of Customer, for all the equipment and Software loaded on the equipment delivered
during the course of the warranty.
1.24
Proposals shall be delivered by hand or courier so as to reaches the address given at section
1.2 by the last date indicated for submission. PROPOSALS RECEIVED BY FAX OR EMAIL
SHALL NOT BE ACCEPTED
1.25
The Financial Bids of successful Technical bidders shall be opened announced as per schedule
issued later which can be confined by contacting on phone Number 051-9224875.
1.26
.Financial Bids of unsuccessful bidders shall be returned un-opened.
For any further query clarification please contact the Contact person as per details given
at 1.2 during 11:00 a.m. to 1:00 p.m. or through e-mail inquiry :E-mail: info@ncsw.gov.pk
NCSW Purchase of Office Furniture and Equipment Ver-1/F on 3rd April, 2015
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F.No.1(7)/2003-NCSW
Government of Pakistan
National Commission on the Status of Women
LIST OF ITEMS REQUIRED WITH QUANTITY
S.No.
1
2
3
4
5
6
7
Item
IT /Computer Items
Basic Level Server With Windows 2012
Branded Desktop Computers
Laptops
UPS
Scanner
Windows 7
Printers 30-40 ppm
Quantity
1
50
5
50
3
50
15
Office Equipment
8
9
10
11
12
13
14
Photocopier
Multimedia
Digital Telephone Exchange
Vacum Cleaner
Intelligent Switch 24-48 Ports
Telephone Sets Branded Simple
Conference Room Sound System with 20 Mikes and 6 speakers,
Audio recording, amplifier etc
2
1
2
2
2
25
1
Office Furniture
15
16
17
18
19
20
21
22
23
24
25
26
27
Executive Table
Officer Tables
Staff Tables
Computer Tables
Reception Table
Executive Chair
Officer Chairs
Computer Chairs
Staff Chairs
Visitor Chairs
Chairs Conference Room
Side Racks
Steel Almirah
6
20
40
40
2
6
20
30
50
75
20
25
25
28
29
File Cabinet
Visitor Sofa Seats
20
10
30
Executive Sofa Set 7 seater
1
NCSW Purchase of Office Furniture and Equipment Ver-1/F on 3rd April, 2015
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F.No.1(7)/2003-NCSW
Government of Pakistan
National Commission on the Status of Women
Detailed Specifications for
Computer Hardware & Furniture etc
Sr.#
1.
IT Computer Items
Basic Level Branded
Server
Specifications
Entry level server superior or equivalent to Dell PowerEdge T630 Tower









2
Branded Desktop PC
Ci3
3
Branded Laptop Ci3
4
Branded UPS
5
6.
Scanner
LASERJET PRINTER
(33PPM)
(These are minimum
requirements) in
addition to it higher
can also be quoted)
7
Windows 7 Software
Processor Intel® Xeon® E5 2600 v3 processors
Operating System
Microsoft Windows® Server 2008/2012 SP2, x86/x64 (x64 includes Hyper-VTM )
Intel C610 series chipset
24 DIMM slots, DDR4 memory
RAM 32 GB
Microsoft® Windows Server® 2008, with Hyper-VTM
VMware® ESXi ,Citrix XenServer
SAS, SATA, Near-line SAS, SSD, PCIe SSD: T- 16 TB HDD
Internal hard drive bay and hot-plug backplane:
Up to 8 x 3.5” SAS, SATA, Near-Line SAS,SSD, PCIe SSD drives with optional flex bay
Slot 1: Full Length, Full Height, CPU1 - PCIe Gen3 x16 (x16 connector)
RAID Controllers Internal: PERC S130
External: PERC H830
Network Controller
2 x 1Gb
Power Gold efficiency 1100W DC power supply
Processor :3240 3.40 Ghz, 3M Cache
Ram:4GB DDR3, Hard desk: 500 GB SATA, DVD/RW, KB/MOUSE, DOS
with Display : 20” LED
Processor– 1.7GHz, 4th Generation Intel® Core™ i3-4005U processor (3M
Cache, 1.7 GHz)
Graphics: Intel® HD Graphics 4400
Ram:4GB Single Channel DDR3L 1600MHz (4GBx1)
HardDesk:500GB 5400 rpm SATA Hard Drive
Tray load DVD Drive (Reads and Writes to DVD/CD)
Display:15.6 inch LED Backlit Display with Truelife and HD resolution
(1366 x 768) Wireless-N 1705 + Bluetooth 4.0
Please quote for 700va, 1KVA and 2 KVA UPS with sign output (either
can be selected
Standard basic level scanner e.g. HP 2710 or similar
Print Speed: 30-40 ppm (A4)
First Page Out: Black: As fast as 8 sec
Print Resolution: Up to 1200 x 1200 dpi, Fast Res 1200
Processor: 800 MHz, Memory: 128 MB 256 MB
Recommended Monthly Page Volume: 750 to 3,000 pages
Duty Cycle (monthly, A4):Up to 50,000 pages
Paper Input: 300-sheet input tray, output: 150-sheet output bin
Sizes Tray 1: Tray 2: Tray 3:
Windows 7 Professional with media kit
(For Laptop and Desktop PCs, Please quote price for additional RAM )
NCSW Purchase of Office Furniture and Equipment Ver-1/F on 3rd April, 2015
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F.No.1(7)/2003-NCSW
Government of Pakistan
National Commission on the Status of Women
8
OFFICE EQUIPMENT
Heavy Duty
Photocopier
(45 to 55 CPM)
(These are minimum
requirements) in
addition to it higher
can also be quoted)
9
10
Multimedia
Telephone
Exchange
11
Vacuum Cleaner
Specification for Digital Photocopier
Sr. #
Item Name
Required Specification
01
Type
Single/Dual Component Technology
02
Copy Per Minute (CPM) 45-55 CPM
03
Display
Touch Screen Full Color 9” LCD Panel
04
Copy Selector
1 to 9999
05
Copy Size
A5 – A3
06
Paper Capacity
3000 and above
07
Duplex
Built-in
08
DADF
Built-in
09
Memory
2 GB
10`
Hard Disk
250 GB
11`
USB Direct Print
Built-in
12
Network Color Scanner 80 OPM Simplex / 160 OPM Duplex
13
Network Printer
45/55PPM
14
Processor
800MHz (Dual Core)
Banner Printing (preference
15
Standard Built-in (13” x 48”)
16
Digital Sky Shot Mode
Standard (Built-in)
17
Access through Mobile Built in
devices
18
Trolley
Accompanied with Machine Trolley
Supplier Should have Minimum five year experience in the same brand
Estimated Per Copy Print Cost. Detail of customers list with references.
Authorize letter from Original Equipment Manufacturer (OEM).
Multimedia 4000 Lumens
Automatic Digital Exchange with minimum 16 + 64 and 20 + 120. Disa
with voice message/mail. Call Center Feature with Call logging, billing
software, CLI
Power full 3000 watts or above Vacuum cleaner for Office use
12
13
14
Intelligent Switch
Telephone Set
Conference Room
Sound System
24 and 48 port intelligent switches
Simple Branded Telephone Sets with CLI
Conference Room Sound System with amplifier, 22 Mickes and 6
speakers, Audio recording, amplifier etc
NCSW Purchase of Office Furniture and Equipment Ver-1/F on 3rd April, 2015
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F.No.1(7)/2003-NCSW
Government of Pakistan
National Commission on the Status of Women
Furniture Specifications
Important: The bids of furniture should include photos of each item along with the bid.
Item
Specification
Size 6 × 4 × 2.5, Top 3” thick, With Shiny Finish. Front Panel with curved
15. Executive Table
style design. Lipping must be natual solid, seasonal shesham wood and 3
moveable drawer with good quality lock, handles, channels sliding tray etc.
With Side Rack Cum Computer Table.
Size 5 × 3 × 2.5 Made of Sheshum Veneer board having 03 Drawers with
16. Officer Table
locks file cabinet on the other side, Top 3” Inch thick having Sheshum
lipping. With Side Rack Cum Computer Table
Size 4 × 2.5 × 2.5 Made of Sheshum Veneer board having 03 Drawers with
17. Staff Table
locks, Top” Inch thick having Sheshum lipping.
Size 2 × 3 Made of Sheshum Veneer. Rack cum computer table having CPU
18. Computer Table
box key board and mouse tray running on imported channel
Size 4 × 2.5 × 2.5 Curve Shape, Glass Top with lower layer separate top,
19. Reception Table
having 03 Drawers with locks
Heavy double cushioned seat and back with ply wood frame. Steel Star base
20. Executive Chair
with polished woode covering and foam must be molty or equivalent +
letherite casing. Rounded polished steel arms with shesham wooden
covering duly lacquer polished for comfort and style and Gas Lift for height
adjustment Preferred back support for long hour seating
Structure made of ply wood cushioned with leather lite and molty foam,
21. Officer Chairs
arms, hydraulic system and base Taiwan made.
Low back cushioned with leather lite + molty foam arms, hydraulic system
22. Computer Chairs
and base Taiwan made.
Structure made of steel chrome having seat and back cushioned with
23. Visitors Chairs
leather lite and molty foam with four legs
Structure made of sheshum having seat and back cane with knitting with
24. Staff Chairs
four legs
Low back cushioned with leather lite + molty foam arms, hydraulic system
25. Conference Room
and base Taiwan made.
Chairs
Size 2 ×3 Made of Sheshum Veneer, having 03 shelves, 1.5’ thick top
26. Side Racks
27. Steel Almirah
Gauge 22 (full) size 6 × 3 having 6 shelves, with grey paint
28. File Cabinet
Gauge 22 (full) having 4 draws channels locks size 4 × 2 × 2.5, with grey paint
29. Visitor Sofa
30. Executive Sofa Set
Separate Single Seat without Arm
3+2+1+1 Seater Structure of solid wood. Cushion with leather lite and molty
foam.
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