specimen service-wide call for applications for the filling of posts in

OPM/2179/2014
HR/OPM Circular No. 19/2015
Internal Audit and Investigations Department,
Cabinet Office, Office of the Prime Minister,
Lower Ground Floor, Valletta Buildings,
South Street,
Valletta VLT 1103
th
5 June 2015
To:
Permanent Secretaries
Directors-General
Directors
Heads of Public Sector Organisations
POST OF SENIOR AUDIT MANAGER AT THE
INTERNAL AUDIT & INVESTIGATIONS DEPARTMENT (IAID),
CABINET OFFICE, OFFICE OF THE PRIME MINISTER
(Capacity building approval dated 2
nd
February 2015)
In accordance with clause 3.1 (l) of the current Collective Agreement, nomenclatures importing the
male gender include also the female gender.
1.
The Director General (Internal Audit and Investigations), Office of the Cabinet within the
Office of the Prime Minister, invites applications from Public Officers in the Malta Public Service for
the post of Senior Audit Manager at the Internal Audit & Investigations Department, in the Office of the
Prime Minister. Public Officers in the Malta Public Service who are on secondment/on loan/detailed
with/deployed with/on attachment to Public Sector Organisations may also apply.
Terms and Conditions
2.1
The salary for the post of Senior Audit Manager is Salary Scale 5, that is, €24,575.98 per
annum rising by annual increments of €640.67 up to a maximum of €28,420 (in 2015).
2.2.
When circumstances arise where a Senior Audit Manager is required to work outside normal
office hours and/or undertake duties of an extraordinary nature beyond office hours a disturbance
allowance of up to 15% of the Senior Audit Manager’s salary may be paid. The payment of this
allowance may only be authorised by the Director General (Internal Audit and Investigations). The
allowance may be increased up to 25% in exceptional circumstances and where extra attendance is
heavily required for a definite period of time connected with particular audit assignment and with the
prior clearance of the Secretary of the Cabinet, Office of the Prime Minister.
2.3.
A selected candidate will also be eligible for a performance bonus of up to 15% of his/her
basic salary, subject to positive performance. The actual rate will be established at the discretion of
the Director General (Internal Audit and Investigations).
Duties
3.
The duties of Senior Audit Manager in the Internal Audit & Investigations Department include:
i.
directing staff falling under his/her responsibility to ensure that the Department’s goals and
objectives are met, in particular, the effective planning, carrying out and reporting thereon of
internal audits, financial investigations and EU related audits and assignments (the latter may
include a-priori audits, system audits, accreditation assignments, audits on operations,
scrutinies, certification and winding-up procedures) and ensuring the effective performance of
any related follow-up;
ii.
liaising with Government Ministries, Departments and Entities with a view to developing a
clear understanding of internal controls;
iii.
liaising with EU Commission services responsible for internal control and audit, as well as
those specialising in the protection of EU financial interests;
iv.
co-ordinating the work, methodologies and all aspects of the career enhancement of the
Department’s staff under his/her responsibility;
v.
providing leadership as part of the Department’s senior management team and assist staff
under his/her responsibility to ensure that the work of the Department is implemented to meet
the parameters of quality, timeliness and cost;
vi.
submitting recommendations to the Director (EU Funds Audits); Director (Internal Audit &
Risk); and Director (Central Harmonisation Unit) on special requests or assignments requiring
senior management’s direct involvement;
vii.
submitting recommendations to the Director General (Internal Audit and Investigations) on
special requests or assignments requiring senior management’s direct involvement;
viii.
presenting written audit report on audit activities undertaken to the Director (EU Funds
Audits); Director (Internal Audit & Risk); Director (Financial Investigations) and Director
(Central Harmonisation Unit);
ix.
presenting written reports on audit activities undertaken to the Internal Audit and
Investigations Board;
x.
carrying out any other work as directed by the Director (EU Funds Audits); Director (Internal
Audit & Risk); and Director (Central Harmonisation Unit);
xi.
carrying out any other work as directed by the Director General (Internal Audit and
Investigations), Cabinet Office, Office of the Prime Minister;
xii.
carrying out any other work as directed by the Secretary to the Cabinet; and
xiii.
any other duties according to the exigencies of the Public Service as directed by the Principal
Permanent Secretary.
Eligibility requirements
4.1
By the closing time and date of this call for applications, applicants must be Public Officers
who have a total of at least five (5) years experience post certification in auditing, as prescribed in the
relevant legislation governing the Auditing profession.
4.2
Prospective applicants should note the requirement to produce MQRIC recognition
statements in respect of their qualifications from MQRIC, or other designated authorities, as
applicable, as per provisions applicable to this call for applications (see link below).
Submission of supporting documentation
5.1
Qualifications and experience claimed must be supported by certificates and/or testimonials,
copies of which should be attached to the application. Scanned copies sent electronically are
acceptable.
5.2
Original certificates and/or testimonials are to be invariably produced for verification at the
interview.
Selection procedure
6.
post.
Eligible applicants will be assessed by a Selection Board to determine their suitability for the
Submission of applications
7.
Applications, together with an updated Service and Leave Record Form (GP47), will be
received by Director General (Internal Audit & Investigations) at the Internal Audit & Investigations
Department, Lower Ground Floor, Valletta Buildings, South Street, Valletta VLT 1103, by not later than
th
noon (Central European Time) of Friday, 26 June 2015. Applications can also be submitted
through the Online Government Recruitment Portal on http://recruitment.gov.mt by the said closing
time and date of this call for applications. Further details concerning the submission of applications
are contained in the general provisions referred to below.
Other general provisions
8.
Other general provisions concerning this call for applications, with particular reference to:
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the probationary period and other conditions;
reasonable accommodation for registered persons with disability;
submission of recognition statements in respect of qualifications;
publication of the result;
the process for the submission of petitions concerning the result;
access to application forms and related details;
retention of documents
may be viewed by accessing the website of the Public Administration HR Office at the address:
https://opm.gov.mt/en/PAHRO/RESOURCING/Documents/Forms%20and%20Templates/GeneralProvi
sionsServiceWidePost.pdf or may be obtained from HR Branch, Finance & Administration Directorate,
Office of the Prime Minister, Auberge de Castille, Valletta VLT 2000. These general provisions are to
be regarded as an integral part of this call for applications.
For the purpose of paragraph 5.2 of the General Provisions of this call for applications, the e-mail
address of the receiving Department is info.iaid@gov.mt.
Kenneth Farrugia
Director General
Internal Audit & Investigations Department (IAID)
MC