OPTOFAIR 2015 - The Canadian Association of Optometrists

Transcription

OPTOFAIR 2015
July 17th, 2015
Richard J Currie Center
Fredericton, New Brunswick
RIVERFRONT RENDEZVOUS SUR LA RIVIÈRE
July 15-18 juillet, 2015
Fredericton, New Brunswick / Nouveau-Brunswick
OPTOFAIR – Exhibitor Information
What is OPTOFAIR?
OPTOFAIR is the only national tradeshow dedicated to
the optometric profession. It allows a dynamic forum to
promote your product or service to key decision makers
within the Canadian optometric community. Exhibiting
at the CAO Congress OPTOFAIR at the Currie Centre, in
Fredericton, NB, is a ‘must attend’ event. The OPTOFAIR
will feature over 100 booths offering excellent exposure.
With the OPTOFAIR lunch, draw prizes and an excellent
turnout of ODs and optometric staff to this stand-alone
event, we expect to see a very busy show floor. Don’t
delay, book today for this fantastic opportunity to market
to an influential group of buyers.
Canadian Association of Optometrists
234 Argyle Ave., Ottawa, ON K2P 1B9
T 613 235-7924 Toll Free 888-263-4676
F 613 235-2098 Info: info@opto.ca
Trade Show Date / Time:
Friday July 17, 2015 – 11:30 am to 2:45 pm
Move in / Set-up:
Thursday July 16, 2015 – 7:00 pm to 10:00 pm
Friday July 17, 2015 – 8:00 am to 11:00 am
All displays must be show ready by 11:00 am on
Friday July 17th.
Move out:
Friday July 17, 2015 – 3:00 pm to 9:00 pm
Venue:
Richard J. Currie Center, University of New Brunswick,
15 Peter Kelly Drive,
Fredericton, New Brunswick
Congress Website / for forms and more details:
www.opto.ca
The New Brunswick Association of Optometrists
490 Gibson Street, Unit 1, Fredericton, NB E3A 4E9
T (506) 458-8759 F (506) 450-1271
info: nbao@nbnet.nb.ca
STAGE HOUSE
LONG
HALL
11
25
39
49
12
26
40
50
59
72
1
13
27
41
51
60
73
2
14
28
42
52
61
74
3
15
29
43
53
62
75
4
16
30
63
76
5
17
31
64
77
6
18
32
65
78
7
19
33
66
79
8
20
34
44
54
67
80
9
21
35
45
55
68
81
10
22
36
46
56
69
82
23
37
47
57
70
83
24
38
48
58
71
84
85
86
87
88
89
90
91
92
93
94
WOMEN’S
WASHROOM
CONCESSIONS
MEN’S
WASHROOM
PLAZA LOBBY
ELEVATOR
T 613 235-7924 Toll Free 888-263-4676
T (506) 458-8759 F (506) 450-1271
OPTOFAIR 2015 Show Information
Display Cost
For each booth:
EARLY BIRD DISCOUNT AVAILABLE UNTIL MARCH 1, 2015. The
10’ × 10’ – Early bird rate / $ 1,900
10’ × 10’ – Standard Display rate / $ 2,100
10’ × 10’ – Premium Corner rate / $ 2,600
10’ × 20’ – Standard Double rate / $ 3,150
10’ × 20’ – Premium Corner Double rate / $ 3,650
early bird rate applies only to forms received and paid in
full by this date.
BE the OPTOFAIR Lunch
Sponsor! Gold Level Sponsor:
$17,500. Refer to Exclusive
Sponsorship Descriptions to
see all the benefits of this
opportunity!
BE an OPTOFAIR Big
Screen Advertiser! Refer to
the OptoFair sessions and
advertiser opportunities for
pricing!
What’s Included?
For each booth:
Your exhibitor fee includes one (1) 10’ x 10’ booth with 8’
back wall drape, 3’ side wall drapes, one (1) 6’ skirted table,
and two (2) folding chairs, 1 electrical outlet, carpet, a
listing in the OPTOFAIR Show Guide and four (4) exhibitor
badges. For additional badges, there is a charge of $75
each. Names for badges for each exhibitor are to be
supplied to the CAO through info@opto.ca or 1-888-2634676 x 211 by June 1st, 2015. All Exhibit staff must wear
their name badge provided by CAO at all times when they
are in the exhibit hall.
Other Booth Requirements
Any other booth requirements can be ordered from Julia
Clarke at UNB Conference Services, (phone) 506-4587298 or toll free 1-888-865-6122, (email) julia.clarke@unb.
ca, or (Web) unb.ca/meet.
Display fees do not include access to other Congress events. However, exhibitors are encouraged to register
and participate in the CAO President’s Cup Golf tournament and the President’s Banquet and Ball. Access to
CE sessions and functions of the Biennial Congress is restricted to members of the Association, their staff, or guests
of the Association. There are also sponsorship opportunities to further raise your proﬁle and network with
delegates.
T 613 235-7924 Toll Free 888-263-4676
T (506) 458-8759 F (506) 450-1271
Draw Prizes
Accommodations
Exhibitors are encouraged to donate prizes for draws
throughout OPTOFAIR. The draw prizes add excitement
and help with attendance. Attendees must be present to
win draw prizes.
THE DELTA HOTEL – a
Shipping, Receiving, On-site Storage,
Handling, and Moving of Display Material
Contact David Saad, (phone) 506-453-4876, (email)
dsaad@unb.ca for more information and charges. All
shipping should be received at UNB no earlier than 5 days
before the first day of the conference.
Payment Terms
Full payment must accompany your completed
registration form. Booths are assigned on a first paid,
first served basis. Booth allocation will not be made
until payment is received in full. No post-dated cheques
please. Please make all cheques payable to the CANADIAN
ASSOCIATION OF OPTOMETRISTS. Early bird registration is
recommended to secure your booth space. Sponsoring
companies will be given priority assignment. CAO reserves
the right to withdraw any booth or booths from sale and
adjust the floor plan without notice. Every effort will be
made to contact vendors should their booth or location
be impacted by a change.
T 613 235-7924 Toll Free 888-263-4676
pleasant 10-minute walk to
Fredericton Convention Centre. Shuttle service offered
as scheduled. $189 for a Delta room or Premier room.
Reservations may be made online at: https://
www.deltahotels.com/Groups/Delta-FrederictonGroups/Canadian-Association-of-Optometrists or
by calling 1-888-462-8800 or Global Reservations
1-800-268-1133. Please quote the Canadian Association
of Optometrists.
THE CROWNE PLAZA –
across the street from the
Fredericton Convention Centre. $179 for a Traditional /
Executive Guestroom;. Reservations may be made by
calling 1-866-444-1946 (toll free), 506-455-3371, email:
reservations@cpfredericton.com. Quote the Canadian
Association of Optometrists.
Parking
Vehicle parking is available across campus in multiple
parking lots and will be free of charge.
Cancellations
Cancellations are subject to a $250 administration fee.
NO refunds after June 1, 2015.
T (506) 458-8759 F (506) 450-1271
OPTOFAIR 2015 Registration
Friday, July 17th, 2015 – 11:30am to 2:45pm, Richard J. Currie Center, UNB
Contact Information
Company Name: _______________________________________________________
Company Type (frames, contact lenses, etc.): _________________________
Address: ____________________________________
City:____________________
_________________
________________________________________________
___________________ Title: ______________________________________
)______________
Website: __________________
___
______
_____ Province:______________ Postal Code:______________ __________
Main Contact:________________
Telephone: (
_
______ Ext:_____ _________
_____________ Email:_________________
____________________
__________________________
Registration Details
Single Booth Early Bird *
$1,900
Single Booth (after March 1, 2015)
$2,100
Premium Corner
$2,600
Standard Double
$3,150
Premium Corner Double
$3,650
Additional Exhibitors
$75
x
x
x
x
x
x
=
=
=
=
=
Sub-total
13% HST
Total
Please send completed form along with payment to:
Canadian Association of Optometrists 234 Argyle Avenue, Ottawa, ON, K2P 1B9
*Early Bird rate only apply to applications paid in full by March 1, 2015.
Exhibitor Name Badges
Four included, per booth
1. _________________________________________
2.__________________________________________
3._________________________________________
4._________________________________________
Additional Name Badges ($75 each)
5._________________________________________
6._________________________________________
Optifair Booth Selection
Please make your 1st, 2nd and 3rd booth selection according
to the floor plan. The CAO will send you confirmation of
your booth number upon receipt of your registration form.
The CAO reserves the right to determine booth
assignments. Requests are given consideration with priority
for sponsors and are confirmed on a first pay, first serve
basis.
1. __________________
2. __________________
3. __________________
Please do NOT locate me adjacent to: (we will try to
make every effort to accommodate your request)
_______________________________________________
Optofair Show Guide Information
Company Name: ________________________________________Website:__________________________________
Address: ________________________________________________________________________________________
City:____________________________ Province:______________________ Postal Code:______________________
Main Contact:___________________________________________ Phone: _________________________________
Description of goods and services (between 50-75 words) or attach a separate document:
OPTOFAIR Terms & Conditions of Contract between Exhibitor and Canadian Association of Optometrists (CAO)
CAO reserves the right to alter or change the space assigned
to the Exhibitor. CAO further reserves the right, at its sole
discretion, to change the date or dates upon which the show
is held, or to cancel the show, and shall not be liable in
damages or otherwise by reason of any such change or
cancellation, other than to refund in full any amounts paid by
the Exhibitor to the CAO.
The Exhibitor shall not sublet the space or `any part thereof
or permit same to be used by any other person, without the
prior written consent of CAO. Any attempt to do so is null
and void and will result in immediate cancellation of this
contract, and the forfeiture of any amounts paid by the
Exhibitor to CAO.
The Exhibitor shall comply with all rules and regulations by
CAO for the show and agrees that CAO’s decision to adopt
and enforce any such rule or regulation shall be final and
binding.
The Exhibitor is responsible for compliance with all
applicable laws, bylaws, ordinances, regulations,
requirements, codes and standards, including those with
respect to fire, safety, health and environmental matters and
shall ensure that all equipment, materials and goods used by
the Exhibitor so comply.
The Exhibitor shall indemnify and hold CAO harmless from
and against any loss, injury or damages whatsoever suffered
by CAO as a result of the Exhibitor’s failure to comply with
the terms and conditions of this contract or as a result of the
Exhibitor’s participation in the show, including without
limitation, any third party claim against CAO with respect to
loss, injury or damage sustained or suffered by any other
exhibitors, the owner of the building, attendees of the show,
and their respective directors, officers, agents and
employees.
This contract may be canceled by either party provided
written notice is received by May 15, 2015, in which case all
monies paid by the Exhibitors will be refunded less an
administration fee of $250 per booth. If the Exhibitor cancels
after the deadline then the Exhibitor will receive no refund.
CAO reserves the right at any time to alter or remove
exhibits or any part thereof, including printed material,
products, signs, lights or sound, and to expel exhibitors or
their personnel if, in CAO’s opinion, their conduct or
presentation is objectionable to CAO or to other show
participants.
The Exhibitor’s display must comply with all requirements of
CAO and of the Currie Centre, including maximum height
requirements. The Exhibitor must provide at least one staff
per booth/marketplace, to maintain display during show
hours. The Exhibitor agrees to confine its presentation to the
contracted space only.
All goods shipped to the show must be clearly marked with
the name of the CAO Exhibitor and the number of the booth.
CAO will not accept or pay for goods shipped “collect” to the
show. CAO assumes no responsibility for loss or damage to
the Exhibitors goods or property either before, during or
after the show. If shipping in advance, please make
arrangements with the designated firm to receive and store
your goods.
In consideration of the Exhibitor’s participation in the show,
the Exhibitor hereby releases CAO, its directors, officers,
agents and employees from any and all claims, losses, or
damages whatsoever suffered or sustained by the Exhibitor
in connection with its participation in the show, including,
without limitation, any claims for loss or theft of property,
personal injury, loss of business or profits, whether arising
from any act of Management or otherwise.
The Exhibitor agrees that no display may be dismantled or
goods removed during the entire run of the show. The
Exhibitor agrees to remove the exhibit, equipment and
appurtenances from the show building by the final move-out
time. In the event of failure to do so, the Exhibitor agrees to
pay for such additional costs as may be incurred by CAO.
The Exhibitor will comply with the rules and regulations of
any unionized contractors, which may be selected by CAO to
service the exhibitors. Any dispute between the Exhibitor and
any such contractor or union representative will be referred
to CAO for resolution, whose decision shall be final and
binding on all parties.
CAO reserves the right to cancel this contract and to
withhold possession of the space or to expel the Exhibitor
therefrom if the Exhibitor fails to comply with any terms and
conditions of this contract or the show rules and regulations,
in which case the Exhibitor shall forfeit as liquidated
damages and not as a penalty all payments made pursuant
to this contract, all without limiting CAO’s other rights and
remedies at law under this contract as a result of such failure
to comply.
Organization_______________________________________________________________________
Signature___________________________________________________________________________
Name (please print) _________________________________________________________________

OPTOFAIR 2015 - The Canadian Association of Optometrists

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