2015 Stalls Registration Notes

Stallholders Registration Form – 2015
REGISTRATION COMPLETION NOTES
Please read carefully before completing Registration
GENERAL SECTION
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Required fields are:
o Company/Stall Name
o Address Line 1 and Postcode
o At least 1 contact name
o At least 1 telephone number – preferably a mobile number so that we can contact you by text if need be.
o E Mail address
STALL SECTION
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All fields (with exception of “Further Information”) are required.
Stall Description - Please describe what your stall will offer/sell at the festival & if possible give examples.
Stall Type definitions:
Type
Arts&Craft
Price
Category Examples
C
Ceramics, arts , jewellery etc.
Traders
B
Catering
Children
Cosmetic
Drink
A
C
B
C
Food/Drink
B
Information Only
D
"Kitchen Table"
Entrepreneurs
Therapy
E
C
Selling any other products (e.g. Clothing, home products, collectables, health foods,
essential oils etc.) which do not fit into any other category
+ £100 deposit. Hot food cooked/prepared on day of the festival
Children's sports, games, drama, workshops, youth groups (excluding face painting)
Face Painting, Cosmetic or Henna applications
Tea, coffee or non alcholic drinks - no food or alcohol
Preserves, Ice cream, cheese, sandwiches, cakes, savory snacks etc. - no cooking or
preparing
of hot food
on day
festival
(may include
hotproduct,
drinks) this includes the likes of
Any
stall providing
leaflet
onlyofand
data promoting
their
Local Government, Historical Society, Civic Trusts, Campaign groups, Local Park groups,
sports & activity groups, Colleges & Schools, Registered Charities, Community Groups,
Home produced items only (including food produce) & no other sales outlet
New business idea
Providing therapy or treatment e.g. acupunture or massage
o
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If you are not sure which Stall Type applies, please contact us either via the website or by e mailing
admin@palmersgreenfestival.org.uk
Catering Stalls – all Supplementary questions are required (these questions only appear on the on-line version of the
form after “Catering” has been selected from the Type drop down box
Catering, Food/Drink and Drink Stalls – supplementary questions:
o Volunteer Scheme – each year we allocate food & drink vouchers to our volunteers (normally in £5 and £2
values) to purchase refreshments at any stall who have indicated that they are willing to accept these vouchers
& be reimbursed in cash by the Festival Treasurer at the end of the day.
Please note that as all documents received from Catering & Food stall registrations need to be lodged with
LBE, the Festival cannot guarantee to accept any food or catering stall registration received after 31st July
2015.
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Stallholders Registration Form – 2015
SUPPORTING DOCUMENTATION SECTION

Please check which forms you need to supply BEFORE commencing with Registration
Document
Public Liability Certificate
Copy of the front page of the last food hygiene
inspection report with a rating of at least 3
A valid Food Hygiene/Level 2 Certificate for operatives
who will be handling food on the day
Evidence of Food Registration with your local Authority
Trade Body Membership
Evidence of skills

Stall applying
ALL Stalls (excluding Kitchen Table Entrepreneurs)
Catering & Food Stalls only
Catering & Food Stalls only
Catering & Food Stalls only
Therapy Stalls only
Cosmetic & Therapy Stalls only
If it is not possible to supply all the required documents at the time of Registration – please tell us why in the relevant
field (e.g. current document expires prior to festival date and you will send document in once it renews) and please also
give us an indication of when you will be sending in any outstanding documents.
PAYMENT SECTION
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All fields in this section are required
o An important field this year is “Payment Reference” We have introduced this as last year we were unable to
cross reference some payments with stalls. Please create a payment reference using the first 8 characters of
your stall/company name – up to 8 maximum. This is especially important if you choose to pay via electronic
transfer or your cheque is not from a company account.
The fee per plot depends on the Price Category of the Stall Type (please refer to table in STALL section above)
Prices are:
Price
Catergory
Price
per Plot
Deposit
A
B
C
D
E
£150.00
£60.00
£50.00
£30.00
£15.00
£100.00
£0.00
£0.00
£0.00
£0.00
A discount may be considered for multiple stalls – on request only.
This year there are 2 methods of payment:
o Postal Cheque
 Cheques to be payable to: Palmers Green Festival
 Please write Payment Reference on reverse of cheque
 Deposits (Catering Stalls only) – please pay this on a separate cheque. This cheque will only be
destroyed after the festival if the committee decide that litter or charcoal was responsibly removed
from your site
 Cheques should be sent with Registration Form to – Festival Stall Registration, 15 Osborne Road,
Palmers Green N13 5PT
o Electronic Transfer
 On line payment to the following account details:
Account Number:
00098354
Account Name:
Stall Fees
Sort Code:
40-52-40
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Stallholders Registration Form – 2015
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You MUST include the Payment Reference otherwise we reserve the right to refuse
payment (for example, if we cannot trace which stall the payment is in respect of)
 Deposits (Catering Stalls only) can be paid electronically and will be returned after the festival if the
committee decide that litter or charcoal was responsibly removed from your site
Please note that there may be an additional £20 administration levy for any stalls applying and being offered a plot
st
after 31 July 2015 as Registration closes on that date.
The payment is non-refundable unless the Palmers Green Festival Committee decides to decline your application. We
operate a no show, no refund policy.
PR/SOCIAL MEDIA SECTION
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To have your stall listed on the Festival’s website, please include the biography description & attach an image or logo to
your registration. If either of these is not received, we will be unable to list your stall.
If you include your website address, we will include a link to it from the stall listing on the Festival website
Facebook and/or Twitter – if you include these, the Festival will like/follow your page and would ask that you
reciprocate and like/follow the Festival’s Facebook & Twitter pages. Links to these are on our web site
Festival Flyer – this is a 6 page leaflet that is distributed to most homes within Palmers Green and also handed out on
the day of the Festival. Any stall which completes registration before this Flyer goes to printing (normally around the
beginning of July) will be listed as attending. Please check the box if you would like to be contacted regarding have a
paid advert in the Flyer.
DECLARATION

Registration will not be accepted unless both of these boxes are checked
o A copy of the Terms and Conditions can be downloaded and printed from the Stallholders web page
o The Festival uses Mail Chimp for all our mailing list and therefore can assure that your contact details will be
kept secure and will never be passed to any third party. We ask all registered stalls to join the mailing list so
that we can contact you as needed (e.g. to advise plot numbers)
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