Corporate Services General Recruitment Round

Australian High Commission
Port Moresby
Corporate Services
General Recruitment Round
The Australian High Commission, Port Moresby, is seeking applications for current
and future vacancies listed below:
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Driver/ Office Assistant (PNGJOBSEEK #9402)
Receptionist/ Office Assistant (PNGJOBSEEK #9403)
Property Officer (PNGJOBSEEK #9404)
Human Resources Officer (PNGJOBSEEK #9405)
Information Technology Officer (PNGJOBSEEK #9406)
Finance Officer (PNGJOBSEEK #9407)
Travel Officer (PNGJOBSEEK #9408)
Records Management Officer (PNGJOBSEEK #9409)
Protocol Officer (PNGJOBSEEK #9410)
Consular and Passport Officer (PNGJOBSEEK #9411)
Executive Assistant (PNGJOBSEEK #9412)
Electronic applications should be made directly to our detailed advertisements
appearing on www.pngjobseek.com, refer to the advert listing# and apply directly to
your role of interest. Each advert on PNGJOBSEEK – has added to it:
1. Candidate Information Pack - Providing additional information about the
position and the selection process;
2. 2. Job Application Form - The Job Application Form must be completed and
emailed with your resume when applying to these roles.
Questions on the application process can be directed to the PNGJOBSEEK
customer service team on 7090 7200 or emailed to info@pngjobseek.com
Note: Only persons considered suitable for interview will be contacted.
The Australian High Commission promotes a workplace free from discrimination and
harassment and is a smoke and buai free environment. All recruitment is based solely on
merit. Offers of employment are conditional on satisfactory medical and local police security
checks.
Australian High Commission
Port Moresby
Candidate Information Pack
Corporate Services
Several Positions
General Recruitment Round
Closing Date: Friday 12 June 2015
This pack will help you to make an informed decision on whether to apply for
the positions. It provides information on the work of the Australian High
Commission, the type of work that the successful candidate will be expected to
undertake, how to apply and the recruitment process.
This is a general recruitment round. The Australian High Commission, Port
Moresby, is seeking to strengthen its pool of dynamic and experienced
professionals for current and future positions in the Corporate Services
Section. Not all these positions are currently vacant. If you are found suitable
for a role within the Australian High Commission, you will be placed on a
merit list. Following the recruitment and selection processes there will be a
separate process to place suitable candidates in the right roles. Some
vacancies will be filled immediately and others will be filled over a 12 month
period.
The Australian High Commission promotes a workplace free from
discrimination and harassment and is a smoke and buai free environment.
All recruitment is based solely on merit.
Title
Corporate Services Various Positions
Classification
Locally Engaged 2-4 (LE2-4)
Reports to
Various
Location
Port Moresby
LE2 commencing salary: PGK26,028;
LE3 commencing salary: PGK37,225;
LE4 commencing salary: PGK54,731.
Salary
About the Australian High Commission in Port Moresby
The Australian High Commission (AHC) represents the Australian Government
by advancing the interests of Australia and Australians in Papua New Guinea
(PNG). Our primary national interest is in a strong bilateral relationship
underpinned by a peaceful, secure and prosperous PNG and Pacific Region. The
High Commission is also responsible for apprising Canberra about developments
in areas such as domestic politics, immigration, economics, trade and
investment, culture, defence and development cooperation, with a view to
informing Australia’s foreign policy. The Australian High Commission promotes a
positive image of Australia, enhancing people-to-people links, and delivering
consular assistance to Australians in need.
About the Corporate Services Section
The role of the Corporate Services Section is to provide systems, services and
advice to support the other activities of the Australia High Commission in PNG.
It undertakes the following functions: Finance, Travel, Transport, Human
Resources, Property Information Technology, Protocol, Consular, Transport,
Receptionist and Records Management.
About the Corporate Services roles (LE2-4)
Work at the Locally Engaged (LE) levels 2-4 positions are performed under direct
and/or general direction of managers. It is expected that individuals will
contribute to the establishment and attainment of team goals and be
accountable for the accurate completion of work. Within the framework of
general guidance employees at this level should use initiative in the undertaking
their duties. Employees are expected to demonstrate an understanding of their
role within the Australian High Commission’s operations in PNG.
Employees at the LE 2-4 positions will provide administrative support to the
Australian High Commission’s corporate functions. This may include providing
technical support in monitoring and maintaining the AHC IT systems, providing
operational support to the property portfolio or establishing and managing
information databases for AHC records and files.
The key responsibilities include but are not limited to:
The responsibilities of individual positions will vary but will be drawn from the
following list:
o Provide administrative support to the delivery of corporate services. This
may involve the preparation of routine papers and correspondence,
assisting with preparation of material for meetings and assisting with
the provision of financial management reports
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Liaise with internal and external clients/stakeholders on a range of
administrative matters
Liaise with and educate the AHC staff in corporate services processes
and promote compliance with policies and guidelines
Provide administrative and clerical support to work area and senior
employees
Arrange payment of accounts and the preparation of financial estimates,
maintaining financial records and monitoring expenditure
Maintain accurate and up-to-date activity data on AHC systems
Responding to internal and/ or external information enquiries
Participate in and contribute to the development, formulation and
review of corporate post specific policies, programs and initiatives
Use of databases and maintenance of electronic data on EDRMS
Perform monthly/ weekly and ad hoc reports as required
Other duties as directed
Skills and Qualifications
The skills and qualifications required for individual positions will also vary. The
AHC is looking for people with the following skills:
o Appropriate educational or technical qualifications
o Demonstrated corporate administration and management capability
including planning, teamwork, information technology, finance, human
resources, records management or property management
o The ability to support the attainment of work area goals including key
performance outcomes, strategic thinking, evaluation, analysis and
innovation
o Strong communication (both written and oral) and interpersonal skills
o Readiness to accept responsibility
o Well-developed organisation skills and attention to detail and accuracy
o Proficiency in PC applications including Outlook, Word, Excel and
PowerPoint
Eligibility/Other Requirements
The successful candidate is required to obtain a satisfactory police check,
medical check and maybe required to travel on occasions. A current driver’s
license is required to drive a work vehicle.
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May 2015
Selection Criteria
The following criteria will be used to assess an applicant’s suitability for a
position. When considering your application, the Selection panel will seek
evidence of performance against each of the criteria. When completing the Job
Application Form and your Resume, please draw on real examples from your
previous or current work experience, volunteer work and/or study which
demonstrate your abilities against these criteria:
1.
2.
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4.
5.
Communicates effectively with clients and staff at all levels
Demonstrated ability to work with minimal supervision as part of a team
Exemplifies personal drive and integrity
An appreciation for workplace diversity
Demonstrated computer skills in a range of Microsoft software including MS
Word, Excel and Outlook
6. Specific specialist/ professional knowledge, skills and experience
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May 2015
Corporate Services positions (LE2-4)
Candidates should use this information as a guide to indicate their preferred area of
work to the Selection Panel in the Job Application Form.
 Driver/ Office Assistant (LE2)
Provide safe, reliable and timely transport for AHC staff and visitors including
deliveries and collections and perform routine administrative activities
 Receptionist/ Office Assistant (LE2)
Manage the Australian High Commission’s reception
administrative duties
area and
assist
with
 Property Officer (LE3)
Administrative support to the management of office and residential properties
 Information Technology Officer (LE4)
Administrative support to the management and development of information
technology and applications
 Learning and Development/ HR Officer (LE3)
Administrative support to the management and development of staffing resources,
payroll, recruitment, and learning and development.
 Finance Officer (LE4)
Administrative support for the maintenance of effective financial operations, including
processing of payments and receipts and the completion of journals
 Travel Officer (LE3)
Administrative support to the travel operations ensuring accurate advice is provided
on travel related policies and guidelines
 Records Management Officer (LE3)
Administrative support for the provision of effective information management services
 Protocol Officer (LE3)
Administrative support to the office of the Consul General and on matters relating to
diplomatic protocol and services
 Consular and Passport Officer (LE3)
Administrative support to passport service for the Australian High Commission and
assist in managing the consular caseload
 Executive Assistant (LE3)
Manage the office of Senior Executive to ensure its efficient operation. Duties will
include, but are not limited to, coordinating and scheduling meetings, liaising with
key stakeholders and arranging travel.
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May 2015