Request for Proposal (RFP) to produce and broadcast

MAINSTREAMING CLIMATE CHANGE RISK MANAGEMENT IN DEVELOPMENT
(ADB TA 7984-NEP)
Request for Proposal (RFP) to produce and broadcast
Radio Program on Climate Change "Jalbayu1"
1. Background
Nepal is one of the most climate vulnerable countries in the world. To address the country’s vulnerability to climate
change, in May 2009, the Government of Nepal decided to participate in the global Pilot Program for Climate
Resilience (PPCR) financed by the Climate Investment Funds. The PPCR provides financing for poor countries to
support a climate-resilient development path—a path that reinforces national goals by reducing poverty and
enhancing sustainable development. Nepal is one of nine countries invited by the CIF to participate in the PPCR.
Other countries receiving PPCR support are: Bangladesh, Bolivia, Cambodia, Mozambique, Niger, Tajikistan, Yemen
and Zambia. The Asian Development Bank (ADB), International Finance Corporation (IFC) and the World Bank
administer the funds on behalf of the CIF including supervising the projects. Nepal’s PPCR has four components:
 Component 1 Building Climate Resilience of Watersheds in Mountain Eco-Regions
 Component 2 Building Resilience to Climate-Related Hazards
 Component 3 Mainstreaming Climate Change Risk Management in Development
 Component 4 Building Climate Resilient Communities through Private Sector Participation
More information on Nepal’s PPCR can be found at this website: http://ppcr.moste.gov.np/
Mainstreaming Climate Change Risk Management in Development is one of the four components (Component 3)
of Nepal’s Pilot Program for Climate Resilience (PPCR). The Ministry of Science, Technology and Environment
(MoSTE) is the focal ministry which leads for the implementation of 'Mainstreaming Climate Change Risk
Management in Development Project'. This component is financed from CIF and the fund is administered by ADB.
The project aims to safeguard the government’s infrastructure development projects, policies and programs against
the impacts of climate change. The project has three outputs:
a) Climate change risks are integrated into Nepal’s development planning and implementation of development
projects,
b) Knowledge management tools for climate change are developed and applied, and
c) Outputs and lessons from the SPCR and other adaptation programs are managed for results and incorporated
into Nepal’s climate change programming.
Development and application of knowledge management tools for climate change is one of the three outputs
(output 2) expected to be attained by the implementation of the project. Under Output 2, one of the activities is to
communicate PPCR's activities progresses within each participating agency as well to the wider audience through
different communication media. Radio is one of the very popular medium of communication in Nepal. With the
emergence of FM Radio Stations, communicating general as well as development message to wider public has been
more prominent. Radio has a wider access all over the country. Therefore, it would be effective to communicate
the messages of PPCR and mainstreaming climate change in development through radio programs.
1
Name is suggested but to be approved
Page 1 of 4 | RFP for production and broadcasting Radio Program
2. Objective
The main objective of Climate Change Radio Program are to:
a) inform and raise awareness of communities, the general public, VDC and District level planners and other
stakeholders on climate change impact and related issues, government policies, plans and ongoing and planned
activities
b) encourage and advocate local level adaptive and resilience capacity
c) disseminate good practices, case studies and lesson learned from Pilot Program for Climate Resilience.
3. Format
The proposed radio program will follow any of or mix of the following radio format based on the issues and content
of the episode:
a) radio magazine
b) radio drama
c) interviews with policy makers, climate change Experts, academicians, practitioners, district level planners and
climate change focal persons
d) discussion, voices from the field
e) good practice/case studies from the field
f) news, vocabularies and information
However, based on specific issues and topics, and access to appropriate interviewers / interviewees, a live
discussion or question-answer sessions may be included.
4. Frequency, Day and Time
a)
b)
c)
g)
h)
Total episodes: 24 for phase one
Air time: 30 minutes
Frequency: Once a week on ……………………………….. day
Time: Prime time — Between 18:00 to 19:30 pm or 07:00 to 09:00 am
Broadcast Stations: one stations at central level and at least nine local station or reached targeted audience
through national broadcast or as agreed
d) Language: Nepali
5. Key Messages/contents of the program
The key messages for the proposed Radio Program would include:
 Objectives, activities and outcomes of PPCR in Nepal
 Climate change, adaptation and resilience issue at national and local level,
 Climate change related national/international/local policies, case studies, lessons learned, practices etc.
(National adaptation plan of action and Local adaptation plan of action, etc.),
 Issues related with impacts of climate change on agriculture and food security, water resources and energy,
climate change induced disasters management, forest and bio-diversity, public health, urban settlements and
development infrastructure,
 Sector wise climate change related pertinent issues (roads and bridges, water supply and sanitation, irrigation,
urban development, water induced disaster, glacier lake outburst floods, sand-mining) and education,
 Gender related issues on climate change, adaptation and resilience,
 Indigenous knowledge on climate change adaptation and resilience experience,
 Climate change knowledge and impact that affect community/local people lives. Knowledge and information
that support people/communication resilience capacity development,
 Feedback, voices and experience of local community on climate change and adaptation practices,
 Interviews of climate change experts, concerned sector's authorities on climate change activities and issues,
 climate change related Public Sector Announcements, slogans/jingles,
 News, terminologies/vocabularies, question-answer, or quiz.
Page 2 of 4 | RFP for production and broadcasting Radio Program
6. Output
a) Inception report outlining the overall radio broadcast approach such as how the messages will be delivered,
audience to be reached and broadcast services to be used
b) 24 Scripts with lead and sub topics covered and format to be used
c) 24 episodes of radio programs produced and broadcasted: minimum broadcast is one station at central level
and at least nine local stations; other proposals on how to reach specific targeted audience (eg. women, remote
parts of the country, youth, etc.) and additional national broadcasts will be considered and are encouraged.
d) 24 digital copies of the radio programs for uploading on the PPCR website
e) 2 PSAs to inform about the program and encourage people to listen
f) Jingles and signature tunes as required
g) Monthly report on audience feedback
h) Review report of stakeholder
i) Final Report
7. Responsibility
The Service provider will be responsible to:
i) Undertake analysis of how to reach varied audiences with different messages / mediums and organize this
analysis into an inception report for review and final approval by the MCCRMD / TA team.
ii) Produce 24 episodes of the radio program appropriate for broadcast through specified station(s) and arrange
broadcast at a minimum of ten stations (one central and nine local) or as agreed to reach a wider audience,
ii) Identify and propose appropriate issues on climate change, collect and synthesize information, coordinate
among the stakeholders, consult/visit concerned stakeholders for technical correctness of information,
interview and other information required by the topic of the week,
iii) Prepare script and submit at least 2 scripts in advance for technical review and content approval,
iv) Undertake field visit and/or collect local level case studies, interviews, community discussion from
districts/regions,
v) Compile audience feedback and send to the project,
vi) Hold Review Meeting between 18-20 episodes with participation from broadcast stations, production team,
MCCRMD and MOSTE,
vii) Prepare and submit final report on radio program with recommendation from review meeting,
ix) Prepare and submit digital copy of radio program.
8. Submission of Proposal
The interested service should submit two proposals – Technical (one original) and Financial (one original) - in
separate envelope that clearly provide the following information:
A. Technical Proposal:
Detail technical proposal with creative concept for 24 episodes with:
i) Analysis of types of messages for specific audiences and best method to reach these groups
ii ) Sample script to introduce project and/or climate change issue,
ii) Detail concept and summary outline of the proposed episodes (national and/or local),
ii) Program format with time breakdown,
iv) Broadcast stations,
v) Broadcast time and day,
vi) Evidence of past experience on producing and broadcasting at least two radio program on development issues
preferred in climate change (include CD of program),
vii) Technical capacity and human resource of the organization that shows production, coordination, research and
technical to produce and broadcast radio program. CVs of key persons who will be involved in the proposed
radio program including producer, coordinator, voice should be included
viii) Area coverage: at central level and district/local level.
Page 3 of 4 | RFP for production and broadcasting Radio Program
Administrative Documents
i) Copy of valid license for radio program production, national broadcast. If partnership at local level partnership
agreed letter.
ii) Organization registration copy (latest renewal)
iii) PAN and VAT registration copy
iv) Copy of latest Tax Clearance Certificate
B. Financial Proposal
Maximum budget for this radio program service for 24 weeks is at USD 9,000 including all applicable local taxes.
The Financial proposal shall be stated in United States Dollar (USD) or Nepalese rupee.
Required expenditure items in the financial proposal:
i) Cost of production per episode with breakdown to central level and local level (if required) including
remuneration
ii) Cost of Broadcast (central and/or relay at local level)
iii) Cost of field visit
iv) Report preparation and submission
v) Review Meeting
vi) Management Cost (if any)
vii) Total cost of the Project
Information source: www.ppcr.moste.gove.np or brochures and available materials can be collected from the
Project office at Ministry of Science, Technology and Environment, Singh Durbar, Kathmandu.
9. Method of Selection
The selection is subject to Quality Cost Based Selection (QCBS) method. This selection method involves scoring the
proposals based on the extent to which they meet the requirements of the task and applying weights to different
aspects of the proposals received for the purpose of selection. The technical proposal will be given a weight up to
80% of its final score and the financial proposal will be given a weight up to 20% of its final score. The proposals are
then ranked according to their combined technical and financial scores using these weights.
10. Proposal submission deadline and address
The hardcopy plus electronic copy in CD or pen drive of the proposals in separate envelopes (Technical and
Financial) should be delivered to the following address by Friday 24 April 2015 by 1400 hours.
Project Office of ADB TA – 7984 NEP:
Mainstreaming Climate Change Risk Management in Development
Ministry of Science, Technology and Environment (MoSTE)
Singh Durbar, Kathmandu | T: +977 1 4200226 | E: info@ppcr.moste.gov.np
Page 4 of 4 | RFP for production and broadcasting Radio Program