NATIONAL REFORMS GOVERNANCE MODEL

NATIONAL REFORMS
GOVERNANCE MODEL
Approved at the National Reforms Council
meeting on December 24, 2014
Updated in April 2015
STAKEHOLDERS: DIVISION OF ROLES
Objectives
Members
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Decides on direction and priorities of reforms
Ensures consensus on reforms implementation
Supports coordination of reform s efforts
Monitors implementation of reforms
Consider proposals on reforms action plans
President (Head of the Council), Prime Minister, Speaker of
Parliament, Head of NBU, Representative of Advisory
Board, Ministers of the CMU,
Heads of Parliament’s Committees,
4 representatives of civil society
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Representative of
The President (1), the CMU (1),
Parliament (1)
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Develops agenda for the NRC
Ensures implementation of NRC decisions
Develops indicators of achievements of reforms targets and monitors
them
Escalate problems to the NRC
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•
Responsible for development and implementation of reforms
Ensures efficient work of a Reform Task Force
Respective Ministers or a head of an central executive
authority or other appointed responsible
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Develops and implements reform package
Ensures discussion and communication of reforms to public
Representative of all stakeholders (see slide No 6)
PMO
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Coordinates development of reform packages
Monitors implementation of reforms
Reports on status of the reforms development and implementation to
the Executive Committee, NRC and the public
Head of
PMO
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Coordinates work of projects managers
Reports on reforms status and escalate problems to Executive
Committee
Communicates reforms
National
Reforms
Council
(NRC)
Reforms
Executive
Committee
Sponsor of
Reform
Reform
Task Force
•
Project
manager
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Co-leads Reform Task Force
Coordinates work and ensure delivery of reforms package of
appropriate quality by Reform Task Force
Escalates problems to head of PMO
Head of PMO, project managers, support staff
Head of PMO
Project manager
2
NATIONAL REFORMS GOVERNANCE MODEL
President of
Ukraine
Verkhovna Rada
of Ukraine
(Head of the VR,
heads of
committees)
Cabinet of
Ministers of
Ukraine
(Prime minister,
Ministers)
National Bank of
Ukraine
Representatives
of civil society
National Reforms Council is a platform to
ensure consensus in reforms
implementation.
Decisions are made by majority of votes
unless the President, the Prime minister and
the Head of the Parliament vote for.
NATIONAL REFORMS COUNCIL
Reforms
Executive
Committee
Project
Management
Office
Project
management office
provides
coordination
support to
authorities
responsible for
reforms
Representative of
International
Advisory Board
Constitutional reform
Constitutional
Commission
Election reform
Verkhovna Rada of
Ukraine
Public Procurement
Reform
Ministry of Economic
Development and
Trade of Ukraine
Anti-corruption and
lustration
Ministry of Justice of
Ukraine
Judicial reform
Judicial Reform
Council
De-centralization
Ministry of Regional
Development,
Construction and
Public Utilities of
Ukraine
Deregulation and
Entrepreneurship
Ministry of Economic
Development and
Trade of Ukraine
Reform of Law
enforcement system
Ministry of Internal
Affairs of Ukraine
National Security and
Defense
National Security and
Defense Council
Healthcare Reform
Ministry of Healthcare
of Ukraine
Tax Reform
Ministry of Finance of
Ukraine
Energy Independence
Program
Ministry of Energy and
Coal Industry of
Ukraine
Public Administration
Reform
National Agency on
State Service
Financial Market
Reform
Ministry of Finance of
Ukraine
Education
Ministry of Education
and Science
Agriculture Reform
Ministry of Agriculture
and Food Policy of
Ukraine
State Property
Management Reform
Ministry of Economic
Development and
Trade of Ukraine
Global Promotion of
Ukraine Program
Administration of
President of Ukraine
A minister or a head of central executive
authority of other appointed civil servant is
responsible for reform design and
implementation.
Responsible authority creates Reform Task
Force in order to design and implement
reform, appoints co-heads and members of
the task force.
3
REFORM TASK FORCE
Executive Body
RTF leader /
Deputy Minister
• Allocate resources for
the Task Force
• Ensure implementation
of the developed reform
package
Members
Project Manager
• Coordinate and organize
work of the Task Force
• Prepare agenda and
documents for the Task
force meeting
• Note decision made
• Monitor implementation
Obligatory members
By agreement
Representatives of
Representatives of
• Respective departments at the Ministry,
• Other relevant Ministers, Executive
bodies, local authorities,
• Relevant Parliament Committees
• Government Office for European Integration of
the Secretariat of the Cabinet of Ministers of
Ukraine,
• Strategic Advisory Group,
• Relevant international organizations,
• NGOs, civil society activists
• Professional and/or business associations
• EU Support Group for Ukraine
4
WORK FLOW
Reform Task
Force
Produces
deliverables
Sponsor of a
Reform
Provides political will to
develop and implement
reform
Reforms
Executive
Committee
Head of PMO
• Provides reforms progress
report
• Escalates problems
Project
manager
• Reports on the progress
in RTF
• Escalates problems to
the Head of PMO
• Looks for synergies in
different RTF
Head
of PMO
Sponsor of reforms (when
ready):
• Presents a reform package
National Reforms
Council
• Reforms progress report
by Director of Executive
Committee
• Decide on strategies
Provide political will for
reforms
• Consolidates status on
the reform process
• Identifies key problems
5
WORK FLOW ON A CALENDAR
Frequency
National
Reforms
Council
Agenda
• Every two weeks
• Reforms progress report
• Ensure reform implementation: solve key problems
• Every week
• Reform progress report by the head of PMO
• Escalation of problems by the head of PMO
• Presentation of a reform be a sponsor of reform
• Every week
• Reforms progress report to the public
• Every week or more often
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• Constantly
• Development of deliverables, implement decisions
• Every week
• Progress report to head of PMO
• Publication of progress report on a portal
• Seeking for synergies in different reform task forces
• Constantly
• Development of agenda for reform task force meetings
• Development of initiatives
• Monitoring of implementation
Reforms
Executive
Committee
Reform
Task Force
Work plan / Next steps
Assigning responsible to tasks
Follow ups on tasks
Discussion and commenting
PMO
6
DEVELOPMENT AND IMPLEMENTATION OF THE REFORMS HAVE 4 STAGES.
THREE PROCESS IN PARALLEL
Diagnosis
Development and
prioritization of key
initiatives
Development of all
reform steps
Support and
control of
implementation of
all reform steps
Communication and public discussion
Identification and implementation of Quick wins
Communication and synergy search with other Reform Task Forces
2-4 weeks
4-8 weeks
Key problems/barriers
Institutional
Legal
Financial initiatives (budget,
financing model)
Identification and
analysis of ready
initiatives
Definition of p
Decision of responsibilities
to develop top priority
initiatives
Deliverables:
1. Balanced scorecard
2. Database of initiatives
3. Stakeholders map
4. Statistics and reports
( best practices)
1. Timeline
2. Quick wins
Deliverables:
1. Reform concept
2. List of key initiatives and
their priority
3. Action plan for reform
implementation
2-12 months
2 weeks-12 months
Development of key
provisions of normative
documents
Development of key
provisions of other steps
(institutional, financial)
Legal finalization of
documents
Development of
stakeholder map of
responsible for reforms
and points of control
Monitoring of
implementation of the
package
Communication to the
public progress report
Deliverables:
1. Package of documents
Deliverables:
1. Implemented documents
and other steps