Notice of Intent to Amend the Bylaws

Notice of Intent to Amend the Bylaws
The ACPE membership will vote on the following Bylaw Amendments at its Annual Member Meeting in
Atlanta, GA on May 8, 2015. Please contact your board representative with questions or comments
regarding the proposed amendments.
During the Board of Representatives’ fall 2014 meeting, the Representing and Nominating Committee
(RANC) proposed the following edits to the bylaws. Most of the edits align the bylaws with current
practice. However, one proposed change would allow the entire ACPE membership to participate in
elections for secretary and treasurer. The election for secretary and treasurer would be held
electronically in conjunction with the election for president-elect. Currently, only members at the
annual meeting can vote for secretary and treasurer.
Section 4.01, Annual Meeting. An annual meeting of the members shall be held on the Members Annual
Meeting Date as set forth in Section 1.04 for the sole purpose of
(i)
electing nominating two candidates for Secretary and nominating two candidates for Treasurer
in accordance with Article 7,
(ii)
electing Representatives in accordance with Article 5(C),
(iii)
nominating two President-elect candidates,
(iv)
hearing Board reports,
(v)
adopting the income budget, and
(vi)
amending the By-laws when appropriate.
A quorum, in accordance with Section 4.04 must be present for voting. In the event that the members
shall fail to elect nominate any one or more officers at their annual meeting the Board of Representatives
shall elect such officers.
Section 5.01, Number and Qualifications. The business and affairs of the Association shall be managed
by a Board of Representatives, who are eighteen (18) years of age or older but who need not be residents
of the State. The number of Representatives which shall constitute the whole Board of Representatives
shall be seventeen (17) in even years and /eighteen (18) in odd alternate years, which includes:
(a)
One Representative from each region;
(b)
Four Officers of the Association, three (3) Officers when there is no President-elect:
(i)
President,
(ii)
President-elect (serving in odd alternate years),
(iii)
Secretary,
(iv)
Treasurer
(c)
One Representative from each:
(i)
Racial Ethnic Multicultural Network,
(ii)
Seminary Members Advisory Council,
(iii)
Denomination/Faith Group/Agency Members Advisory Council,
(iv)
Clinical Members’ Advisory Council.
(d)
President of Foundation for Clinical Pastoral Education, Inc.
Section 7.03, Officer Elections. The President-elect shall be nominated in odd even numbered years at
the Annual Member Meeting and shall be elected by electronic ballot to all members eligible under
Section 3.03 to vote for such position. The President-elect shall hold office in the second year of the
sitting President's term.
The Secretary and Treasurer shall be elected at the Annual Members Meeting by members eligible under
Section 3.03 to vote for such position. The position of Treasurer and Secretary shall be voted on during
even numbered years.
The Secretary and Treasurer shall be nominated in even numbered years at the Annual Member Meeting
and shall be elected by electronic ballot to all members eligible under Section 3.03 to vote for such
position.
If the office of any officer becomes vacant for any reason, the vacancy shall be filled by the Board of
Representatives.
During a conference call on January 27, 2015, the board passed the following bylaw amendment. The
proposed bylaws changes are to ensure the association is in compliance with and reflects with more
accuracy its practice.
Section 8.04, Annual Audit. Each region shall submit annually to the Association a certified audit
by a certified public accounting firm those documents and files necessary for its inclusion with
ACPE, Inc. audit in the filing of Form 990 and any other required forms with the IRS.